Assistant Director, Perioperative Scheduling
Nahse, New York, NY, United States
Job Summary
Oversight of scheduling department, ensuring all patients are appropriately scheduled for perioperative surgical and procedural areas. Member of the Block Time Committee and collaborates with all perioperative disciplines to assist in establishing block time governance. Ensures adherence to established block rules and is an integral part of data mining and analytics for block utilization, allocation, and reallocation.
Responsibilities
Oversight of scheduling office operations including staffing and scheduling of staff members, maintenance and implementation of booking, scheduling, report generation, and related policies and procedures.
Ensure completeness of bookings for all procedures that fall within Perioperative Services.
Member of the Block Utilization Committee.
Monthly utilization analysis with the Business Manager of Periop.
Maintain the Cerner schedule with timely notification of any and all changes to the block schedule.
Communicate changes to surgeons’ offices and others.
Work and collaborate with WMC financial departments to facilitate the timely completion of payer preauthorization for surgery.
Communicate of surgeons on suspension list to the surgeon’s offices, and restrict booking according to policy.
Work with WMC IT department to ensure proper operation and maintenance of the OR Scheduling System, electronic booking request modules, document archiving systems, document repository system, and other IT systems related to scheduling.
Physician office outreach to nurture existing relationships with surgeons’ offices and to bring additional surgical case volume to WMC, which includes continual education and communication to ensure proper case booking request processes.
Coordinate with Head Nurses and Periop Leadership Team to ensure proper equipment and materials are scheduled and available in advance of the scheduled surgeries.
Interview and hire prospective staff to minimize vacancies.
Integrate mentorship principles to retain staff.
Provide clear performance expectations to direct reports and all team members.
Employ sound judgment in use of the disciplinary process to manage staff behavior that does not respond to education or team building efforts.
Eliminate barriers and roadblocks that impede progress.
Apply dynamics in team building and problem solving.
Identify and address problems undermining effectiveness.
Promote professional communication between care team members.
Coordinate/collaborate with other managers and other WMC departments.
All other duties as assigned.
Qualifications / Requirements Experience
7 years practical experience in Perioperative Services, required.
Education
Associate’s Degree or equivalent nursing program, required.
Bachelor's Degree, preferred.
Licenses / Certifications
New York State LPN or RN license, preferred.
Other
Knowledge of electronic surgical scheduling, preferred.
Customer service and telephone skills, preferred.
Demonstrates ability to communicate effectively and possess computer skills.
Ability to multitask, delegate, and prioritize.
Excellent problem‑solving and critical thinking skills.
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Responsibilities
Oversight of scheduling office operations including staffing and scheduling of staff members, maintenance and implementation of booking, scheduling, report generation, and related policies and procedures.
Ensure completeness of bookings for all procedures that fall within Perioperative Services.
Member of the Block Utilization Committee.
Monthly utilization analysis with the Business Manager of Periop.
Maintain the Cerner schedule with timely notification of any and all changes to the block schedule.
Communicate changes to surgeons’ offices and others.
Work and collaborate with WMC financial departments to facilitate the timely completion of payer preauthorization for surgery.
Communicate of surgeons on suspension list to the surgeon’s offices, and restrict booking according to policy.
Work with WMC IT department to ensure proper operation and maintenance of the OR Scheduling System, electronic booking request modules, document archiving systems, document repository system, and other IT systems related to scheduling.
Physician office outreach to nurture existing relationships with surgeons’ offices and to bring additional surgical case volume to WMC, which includes continual education and communication to ensure proper case booking request processes.
Coordinate with Head Nurses and Periop Leadership Team to ensure proper equipment and materials are scheduled and available in advance of the scheduled surgeries.
Interview and hire prospective staff to minimize vacancies.
Integrate mentorship principles to retain staff.
Provide clear performance expectations to direct reports and all team members.
Employ sound judgment in use of the disciplinary process to manage staff behavior that does not respond to education or team building efforts.
Eliminate barriers and roadblocks that impede progress.
Apply dynamics in team building and problem solving.
Identify and address problems undermining effectiveness.
Promote professional communication between care team members.
Coordinate/collaborate with other managers and other WMC departments.
All other duties as assigned.
Qualifications / Requirements Experience
7 years practical experience in Perioperative Services, required.
Education
Associate’s Degree or equivalent nursing program, required.
Bachelor's Degree, preferred.
Licenses / Certifications
New York State LPN or RN license, preferred.
Other
Knowledge of electronic surgical scheduling, preferred.
Customer service and telephone skills, preferred.
Demonstrates ability to communicate effectively and possess computer skills.
Ability to multitask, delegate, and prioritize.
Excellent problem‑solving and critical thinking skills.
#J-18808-Ljbffr