Records Management Specialist (TLT/SDA)
King County, Seattle, WA, United States
Salary:
$37.08 - $47.01 Hourly Location :
Seattle, WA Job Type:
Term-Ltd Job Number:
2026MK26999 Department:
KCSO - Sheriff's Office Opening Date:
04/10/2026 Closing Date:
4/26/2026 11:59 PM Pacific FLSA:
Non-Exempt Bargaining Unit:
H9 : PSEU-Non-Comm's KCSO Full- or Part-Time:
Full Time Hours/Week:
40 hours/week
Summary SUMMARY: The King County Sheriff's Office (KCSO) is offering a benefit-eligible Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) opportunity for a Records Management Specialist in the Records Services Section (RSS), Firearms Licensing and Compliance Unit (FLCU).
DURATION : This position is anticipated to last eighteen (18) months.
WORK LOCATION : King County Courthouse located at 516 3rd Ave, Seattle, WA 98104
WORK SCHEDULE:
This position will work 40 hours per week and is overtime eligible. Available schedules include 5/8's, 4/10's and 9/80's, with an option to telework one (1) day per week.
WHO MAY APPLY : This position is open to all qualified candidates. Internal consideration may be given to current KCSO and King County employees. Job Duties • Serve as the first point of contact at the front counter, providing direct customer service to the public. Assist applicants in person, by phone, and electronically with firearm licensing processes, requirements, and general inquiries. Guide individuals through applications for concealed pistol licenses (CPL), noncitizen firearm licenses (formerly AFL), and firearm dealer licenses (FFL) while ensuring a professional and efficient experience. • Provide comprehensive administrative support for the processing and issuance of several firearm licenses. Ensure compliance with Washington State laws, regulations, and established procedures, coordinating with internal and external agencies to support timely and accurate approvals, denials, and revocations. • Review and process firearm license applications by verifying applicant information, confirming required documentation, and conducting criminal history background checks using local, state, and national databases to determine eligibility in accordance with legal standards and public safety requirements. • Maintain and manage firearm licensing records by entering and updating information in designated systems, as well as scanning, indexing, and filing applications and related documents to ensure accuracy, accessibility, and compliance with record-keeping standards. • Perform records management functions, including reviewing files, preparing documents for destruction in accordance with state retention schedules. • Conduct monthly NCIC validations for stolen firearms, ensuring entries are accurate, current, and compliant with national reporting requirements. • Provide fingerprinting services to the public for a variety of purposes, including firearm license applications, taxi licensing, and other non-applicant needs, ensuring proper identity verification and high-quality fingerprint submissions. • Retrieving or producing firearm related records in response to public disclosure or inter-agency records requests. • Enter and maintain protection orders in state and federal law enforcement databases in compliance with RCW 7.105.325, including timely data entry, firearm prohibition reporting to NICS, ensuring statewide enforceability, and removing records upon expiration or termination in accordance with legal requirements. • Support unit operations by maintaining required certifications, participating in training, assisting team members, and performing related duties as assigned while handling sensitive and confidential information with professionalism and discretion.
Experience, Qualifications, Knowledge, Skills • Two years of full-time office clerical experience, including public contact, computer use, phones, filing, and processing information requests. • Demonstrated ability to maintain the confidentiality and integrity of sensitive records and information. • Ability to read, interpret, and apply complex documents such as laws, policies, and procedures to make informed decisions. • Strong organizational skills with the ability to work independently, manage multiple priorities, and meet competing deadlines in a high-volume environment. • Effective oral and written communication skills, with the ability to provide clear, accurate information to individuals from diverse backgrounds using tact and professionalism. • Strong customer service and interpersonal skills, including the ability to explain program rules, regulations, and procedures in person, by phone, and in writing. • Ability to follow written directives, established protocols, and detailed procedures with accuracy. • Demonstrated ability to work both independently and collaboratively as part of a team. • Strong decision-making skills with the ability to handle complex records and processes. Highly Desired Qualifications: • Prior experience working in a law enforcement, criminal justice, or related government agency. • Experience taking fingerprints using ink or digital systems. • Knowledge of local, state, and federal agencies involved in maintaining and tracking criminal history information, including firearm-related transactions requiring additional state or federal checks.
SUPPLEMENTAL INFORMATION :
UNION MEMBERSHIP:
This position is represented by the Public Safety Employees Union (PSEU).
TO APPLY : Please carefully review the list of required materials before submitting your application. • Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office. • Submit a Letter of Interest (Cover letter) addressed to King County Sheriff's Office detailing how your qualifications and experience meet or exceed the minimum qualifications stated in this job bulletin and why you are interested in this position. • Complete answers to all the supplemental questions
SELECTION PROCESS : Application materials will be screened for clarity, completeness, and responsiveness to the list of qualifications, skills, and abilities. Answers to supplemental questions will assist in determining your eligibility for further consideration. The most competitive candidates may be invited to move forward in the hiring process.
NOTE : It is a hiring requirement that all staff employed by KCSO successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, polygraph test, and other tests as deemed necessary. You must Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.
CONTACT INFORMATION : If you have questions regarding this job announcement, please contact Jessica Lussier at or Linda Tran at Supplemental Information Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. 01
The King County Sheriff's Office maintains a list of automatic disqualifiers for employment. This list can be accessed by clicking on this link
Automatic Disqualifiers . Please review the disqualifiers and respond to the following question before proceeding.
Do you certify that based on your review of the automatic disqualifiers that you are qualified for employment with the King County Sheriff's Office?
Note - This information will be verified prior to scheduling an oral board interview.
Yes No
02
The background of all King County Sheriff's Office employees and applicants are thoroughly checked.The required
background investigation
will review and evaluate driving records, criminal records, criminal behavior, employment histories, military records, personal and employment references, and related information. Candidates who pass the initial background investigation will be required to complete a polygraph. Are you willing to undergo a background investigation and polygraph examination as part of the employment process?
Yes No
03
Do you meet any of the automatic disqualifiers pertaining to
DRUGS : • As an adult, convicted of any felony drug crime• Any use of heroin or methamphetamines• Any possession or use of GHB (gamma-hydroxybutyrate) or any other "date rape" drug (includes, but not limited to; Ketamine or Rohypnol), including giving it to others • Any use of illegal drugs within three (3) years of application (other than juvenile or one-time experimentation). Illegal drugs include but are not limited to; cocaine, ecstasy, molly, MDMA (club drugs), spice, mushrooms, or Khat, or illegal use of prescription drugs (including steroids). • Illegal use of four (4) or more different controlled substances as an adult within the past ten (10) years • Any instance of manufacturing or cultivating illegal drugs for the purpose of sale or distribution• Use of any illegal drugs while employed in a criminal justice capacity• Obtaining a prescription under false pretenses• Any instance of illegally using a drug after applying to any Law Enforcement agency• Marijuana use will be evaluated on a case-by-case basis; however, to increase the likelihood of continuing in the hiring and background process, an applicant should not have used marijuana in the last 12 months
Yes No
04
Do you meet any of the automatic disqualifiers pertaining to
DRIVING :• Conviction of Driving/Physical Control Under the Influence within the last three (3) years• Conviction of Driving/Physical Control Under the Influence more than once will be evaluated on a case-by-case basis• As an adult, conviction of Attempting to Elude, or Hit and Run• As an adult, conviction of Reckless or Negligent Driving 1st degree in the last three (3) years • Driving While License Suspended/Revoked, convictions are reviewed on a case-by-case basis
Yes No
05
Do you meet any of the automatic disqualifiers pertaining to
CRIMINAL ACTIVITY :• Any adult felony convictions • Any adult misdemeanor conviction for crimes involving theft, violence, or crimes of dishonesty (including, but not limited to, perjury, forgery, impersonation, bribery, witness intimidation/tampering, or tampering with evidence)• All other misdemeanor convictions as an adult within the last three (3) years• Any conviction for a sex-related crime, including crimes involving a minor or individual with a disability, including pornography• Any instance of required registration as a sex offender, regardless of conviction status• Any conviction for animal cruelty as defined by RCW 16.52.205• Any conviction for a violation of a court No-Contact, Protection, or Harassment Order• Any candidate currently named as a Respondent in any No-Contact, Protection, or Harassment DV Order
Yes No
06
Do you meet any of the automatic disqualifiers pertaining to
DOMESTIC VIOLENCE :Any conviction for any crime classified as a Domestic Violence offense 07
Select the option that best indicates your years of customer service work experience assisting others or providing service (examples could include reception, front counter, and answering customer service questions on the telephone). Your application must support your answer.
None Less than 1 year At least 1 year but less than 2 years 2-5 years 5+ years
08
All information in your application, including your answers to the supplemental questions, will be confirmed in the course of the required background investigation and polygraph examination. Have you been completely honest with us when completing your application for employment and this questionnaire?
Yes No
Required Question
$37.08 - $47.01 Hourly Location :
Seattle, WA Job Type:
Term-Ltd Job Number:
2026MK26999 Department:
KCSO - Sheriff's Office Opening Date:
04/10/2026 Closing Date:
4/26/2026 11:59 PM Pacific FLSA:
Non-Exempt Bargaining Unit:
H9 : PSEU-Non-Comm's KCSO Full- or Part-Time:
Full Time Hours/Week:
40 hours/week
Summary SUMMARY: The King County Sheriff's Office (KCSO) is offering a benefit-eligible Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) opportunity for a Records Management Specialist in the Records Services Section (RSS), Firearms Licensing and Compliance Unit (FLCU).
DURATION : This position is anticipated to last eighteen (18) months.
WORK LOCATION : King County Courthouse located at 516 3rd Ave, Seattle, WA 98104
WORK SCHEDULE:
This position will work 40 hours per week and is overtime eligible. Available schedules include 5/8's, 4/10's and 9/80's, with an option to telework one (1) day per week.
WHO MAY APPLY : This position is open to all qualified candidates. Internal consideration may be given to current KCSO and King County employees. Job Duties • Serve as the first point of contact at the front counter, providing direct customer service to the public. Assist applicants in person, by phone, and electronically with firearm licensing processes, requirements, and general inquiries. Guide individuals through applications for concealed pistol licenses (CPL), noncitizen firearm licenses (formerly AFL), and firearm dealer licenses (FFL) while ensuring a professional and efficient experience. • Provide comprehensive administrative support for the processing and issuance of several firearm licenses. Ensure compliance with Washington State laws, regulations, and established procedures, coordinating with internal and external agencies to support timely and accurate approvals, denials, and revocations. • Review and process firearm license applications by verifying applicant information, confirming required documentation, and conducting criminal history background checks using local, state, and national databases to determine eligibility in accordance with legal standards and public safety requirements. • Maintain and manage firearm licensing records by entering and updating information in designated systems, as well as scanning, indexing, and filing applications and related documents to ensure accuracy, accessibility, and compliance with record-keeping standards. • Perform records management functions, including reviewing files, preparing documents for destruction in accordance with state retention schedules. • Conduct monthly NCIC validations for stolen firearms, ensuring entries are accurate, current, and compliant with national reporting requirements. • Provide fingerprinting services to the public for a variety of purposes, including firearm license applications, taxi licensing, and other non-applicant needs, ensuring proper identity verification and high-quality fingerprint submissions. • Retrieving or producing firearm related records in response to public disclosure or inter-agency records requests. • Enter and maintain protection orders in state and federal law enforcement databases in compliance with RCW 7.105.325, including timely data entry, firearm prohibition reporting to NICS, ensuring statewide enforceability, and removing records upon expiration or termination in accordance with legal requirements. • Support unit operations by maintaining required certifications, participating in training, assisting team members, and performing related duties as assigned while handling sensitive and confidential information with professionalism and discretion.
Experience, Qualifications, Knowledge, Skills • Two years of full-time office clerical experience, including public contact, computer use, phones, filing, and processing information requests. • Demonstrated ability to maintain the confidentiality and integrity of sensitive records and information. • Ability to read, interpret, and apply complex documents such as laws, policies, and procedures to make informed decisions. • Strong organizational skills with the ability to work independently, manage multiple priorities, and meet competing deadlines in a high-volume environment. • Effective oral and written communication skills, with the ability to provide clear, accurate information to individuals from diverse backgrounds using tact and professionalism. • Strong customer service and interpersonal skills, including the ability to explain program rules, regulations, and procedures in person, by phone, and in writing. • Ability to follow written directives, established protocols, and detailed procedures with accuracy. • Demonstrated ability to work both independently and collaboratively as part of a team. • Strong decision-making skills with the ability to handle complex records and processes. Highly Desired Qualifications: • Prior experience working in a law enforcement, criminal justice, or related government agency. • Experience taking fingerprints using ink or digital systems. • Knowledge of local, state, and federal agencies involved in maintaining and tracking criminal history information, including firearm-related transactions requiring additional state or federal checks.
SUPPLEMENTAL INFORMATION :
UNION MEMBERSHIP:
This position is represented by the Public Safety Employees Union (PSEU).
TO APPLY : Please carefully review the list of required materials before submitting your application. • Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office. • Submit a Letter of Interest (Cover letter) addressed to King County Sheriff's Office detailing how your qualifications and experience meet or exceed the minimum qualifications stated in this job bulletin and why you are interested in this position. • Complete answers to all the supplemental questions
SELECTION PROCESS : Application materials will be screened for clarity, completeness, and responsiveness to the list of qualifications, skills, and abilities. Answers to supplemental questions will assist in determining your eligibility for further consideration. The most competitive candidates may be invited to move forward in the hiring process.
NOTE : It is a hiring requirement that all staff employed by KCSO successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, polygraph test, and other tests as deemed necessary. You must Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.
CONTACT INFORMATION : If you have questions regarding this job announcement, please contact Jessica Lussier at or Linda Tran at Supplemental Information Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. 01
The King County Sheriff's Office maintains a list of automatic disqualifiers for employment. This list can be accessed by clicking on this link
Automatic Disqualifiers . Please review the disqualifiers and respond to the following question before proceeding.
Do you certify that based on your review of the automatic disqualifiers that you are qualified for employment with the King County Sheriff's Office?
Note - This information will be verified prior to scheduling an oral board interview.
Yes No
02
The background of all King County Sheriff's Office employees and applicants are thoroughly checked.The required
background investigation
will review and evaluate driving records, criminal records, criminal behavior, employment histories, military records, personal and employment references, and related information. Candidates who pass the initial background investigation will be required to complete a polygraph. Are you willing to undergo a background investigation and polygraph examination as part of the employment process?
Yes No
03
Do you meet any of the automatic disqualifiers pertaining to
DRUGS : • As an adult, convicted of any felony drug crime• Any use of heroin or methamphetamines• Any possession or use of GHB (gamma-hydroxybutyrate) or any other "date rape" drug (includes, but not limited to; Ketamine or Rohypnol), including giving it to others • Any use of illegal drugs within three (3) years of application (other than juvenile or one-time experimentation). Illegal drugs include but are not limited to; cocaine, ecstasy, molly, MDMA (club drugs), spice, mushrooms, or Khat, or illegal use of prescription drugs (including steroids). • Illegal use of four (4) or more different controlled substances as an adult within the past ten (10) years • Any instance of manufacturing or cultivating illegal drugs for the purpose of sale or distribution• Use of any illegal drugs while employed in a criminal justice capacity• Obtaining a prescription under false pretenses• Any instance of illegally using a drug after applying to any Law Enforcement agency• Marijuana use will be evaluated on a case-by-case basis; however, to increase the likelihood of continuing in the hiring and background process, an applicant should not have used marijuana in the last 12 months
Yes No
04
Do you meet any of the automatic disqualifiers pertaining to
DRIVING :• Conviction of Driving/Physical Control Under the Influence within the last three (3) years• Conviction of Driving/Physical Control Under the Influence more than once will be evaluated on a case-by-case basis• As an adult, conviction of Attempting to Elude, or Hit and Run• As an adult, conviction of Reckless or Negligent Driving 1st degree in the last three (3) years • Driving While License Suspended/Revoked, convictions are reviewed on a case-by-case basis
Yes No
05
Do you meet any of the automatic disqualifiers pertaining to
CRIMINAL ACTIVITY :• Any adult felony convictions • Any adult misdemeanor conviction for crimes involving theft, violence, or crimes of dishonesty (including, but not limited to, perjury, forgery, impersonation, bribery, witness intimidation/tampering, or tampering with evidence)• All other misdemeanor convictions as an adult within the last three (3) years• Any conviction for a sex-related crime, including crimes involving a minor or individual with a disability, including pornography• Any instance of required registration as a sex offender, regardless of conviction status• Any conviction for animal cruelty as defined by RCW 16.52.205• Any conviction for a violation of a court No-Contact, Protection, or Harassment Order• Any candidate currently named as a Respondent in any No-Contact, Protection, or Harassment DV Order
Yes No
06
Do you meet any of the automatic disqualifiers pertaining to
DOMESTIC VIOLENCE :Any conviction for any crime classified as a Domestic Violence offense 07
Select the option that best indicates your years of customer service work experience assisting others or providing service (examples could include reception, front counter, and answering customer service questions on the telephone). Your application must support your answer.
None Less than 1 year At least 1 year but less than 2 years 2-5 years 5+ years
08
All information in your application, including your answers to the supplemental questions, will be confirmed in the course of the required background investigation and polygraph examination. Have you been completely honest with us when completing your application for employment and this questionnaire?
Yes No
Required Question