District Court Clerk
State of Montana, Bozeman, MT, United States
Salary:
$23.65 - $27.17 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00816 Department:
Clerk of District Court Opening Date:
04/02/2026
POSITION OVERVIEW The District Court Deputy Clerk is the official keeper of all District Court records for the County and is responsible for performing a multitude of considerably difficult, wide-ranging clerical duties with accuracy, timeliness and with respect to confidentiality. This position is a public facing clerk for the District Court and is responsible for performing a variety of clerical and technical duties within the district court system. The work involves observing protocol and assisting the public by providing information about the documentation, methods and procedures associated with the district court system. Each type of case requires different documents and the application of different processes, and the position is expected to use judgment to determine the appropriate methods and procedures to apply in each case. The position reports to the Clerk of District Court through the Management Supervisor and does not supervise other county personnel. Essential Job Duties and Responsibilities Responds to routine inquiries or referrals from other Department personnel, court representatives, attorneys, and members of the public. Examples of inquiries include questions from attorneys regarding document requirements, legal rights, water rights and ownership, jurisdictional issues, etc. Maintains confidentiality according to established guidelines and coordinates with involved or affected parties to resolve problematic issues. Receives, analyzes, and processes various court and legal filings, including proposed orders, motions to the court, and other documents. Collects and records fees, if required. Each type of case requires different processing methods and document requirements. The position must learn to determine and interpret the appropriate processes based on each case. Determines the appropriate course of action for filings based on the Montana Code Annotated. Examines filed court documents for completeness and appropriateness according to the Montana Code Annotated (MCA), Local rules, and office procedure. Coordinates mail processing to ensure timely delivery of correspondence and materials to appropriate staff, including express shipments, registered mailings, electronic messaging, and other specialized delivery services. Prioritizes and processes or distributes filings and documents according to upcoming trial dates, legally mandated response times, individual judicial preferences, established office procedures and policies, and other factors. Maintains electronic and manual records management and docketing systems with new and updated case and file information. Researches, processes, issues, and records marriage license and collects appropriate fees. Interprets requirements to determine appropriate fees. Other Duties as Assigned
Performs a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery. QUALIFICATIONS This work requires knowledge of legal procedures and terminology; the Montana Code Annotated; conducting research; records management; modern office machinery, methods, practices and procedures; business English, spelling and grammar; and have the ability to type accurately; write legibly; learn, understand and apply the various and multifaceted laws, rules and regulations governing the District Court system; exercise courtesy and tact in receiving the public and in giving and obtaining information; handle sensitive and confidential information; follow written and oral instructions; and establish and maintain cooperative relationships with those contacted in the course of work. This position also requires the ability to prioritize, organize, maintain legal calendars, communicate effectively verbally and in writing and have a working knowledge and experience using computers
EDUCATION & EXPERIENCE The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and one to two (1-2) years related office experience. Knowledge of legal terminology is preferred.
SUPPLEMENTAL INFORMATION As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
To be considered for this position please be prepared to attach the following required documents: Cover Letter, Resume.
Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. HEALTH BENEFITS:
Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option) Dependent health benefits premium is offered at very low costs Coverage is effective the 1st of the month following 30 days of employment Talkspace: In-Network behavioral health support through virtual counseling & psychiatry Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents) FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits. FLEXIBLE SPENDING ACCOUNTS:
Optional pre-tax, out-of-pocket medical expenses & day care expenses
COUNTY PAID LIFE INSURANCE:
$50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)
COUNTY PAID LONG TERM DISABLITY INSURANCE:
Eligible employees only, benefit duration shortens once a specific age is reached
RETIREMENT:
County employees are covered by the Public Employee's Retirement System (PERS) County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS) An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide PAID PARENTAL LEAVE:
Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child SICK AND VACATION LEAVE:
Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees) Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books. HOLIDAYS:
The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years. A Floating Holiday is available to eligible employees after six months. HEALTH CLUB MEMBERSHIPS:
Discounted rates are offered at participating clubs with payroll deduction.
EMPLOYEE ASSISTANCE PROGRAM:
Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents. WORLDWIDE TRAVEL EMERGENCY PROGRAM AND WILL & LEGAL PREPARATION SERVICES:
Limited 24/7 services anywhere in the world Will and limited legal service TUITION ASSISTANCE:
The County offers partial reimbursement of qualifying tuition expenses BILINGUAL PAY:
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.
$23.65 - $27.17 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00816 Department:
Clerk of District Court Opening Date:
04/02/2026
POSITION OVERVIEW The District Court Deputy Clerk is the official keeper of all District Court records for the County and is responsible for performing a multitude of considerably difficult, wide-ranging clerical duties with accuracy, timeliness and with respect to confidentiality. This position is a public facing clerk for the District Court and is responsible for performing a variety of clerical and technical duties within the district court system. The work involves observing protocol and assisting the public by providing information about the documentation, methods and procedures associated with the district court system. Each type of case requires different documents and the application of different processes, and the position is expected to use judgment to determine the appropriate methods and procedures to apply in each case. The position reports to the Clerk of District Court through the Management Supervisor and does not supervise other county personnel. Essential Job Duties and Responsibilities Responds to routine inquiries or referrals from other Department personnel, court representatives, attorneys, and members of the public. Examples of inquiries include questions from attorneys regarding document requirements, legal rights, water rights and ownership, jurisdictional issues, etc. Maintains confidentiality according to established guidelines and coordinates with involved or affected parties to resolve problematic issues. Receives, analyzes, and processes various court and legal filings, including proposed orders, motions to the court, and other documents. Collects and records fees, if required. Each type of case requires different processing methods and document requirements. The position must learn to determine and interpret the appropriate processes based on each case. Determines the appropriate course of action for filings based on the Montana Code Annotated. Examines filed court documents for completeness and appropriateness according to the Montana Code Annotated (MCA), Local rules, and office procedure. Coordinates mail processing to ensure timely delivery of correspondence and materials to appropriate staff, including express shipments, registered mailings, electronic messaging, and other specialized delivery services. Prioritizes and processes or distributes filings and documents according to upcoming trial dates, legally mandated response times, individual judicial preferences, established office procedures and policies, and other factors. Maintains electronic and manual records management and docketing systems with new and updated case and file information. Researches, processes, issues, and records marriage license and collects appropriate fees. Interprets requirements to determine appropriate fees. Other Duties as Assigned
Performs a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery. QUALIFICATIONS This work requires knowledge of legal procedures and terminology; the Montana Code Annotated; conducting research; records management; modern office machinery, methods, practices and procedures; business English, spelling and grammar; and have the ability to type accurately; write legibly; learn, understand and apply the various and multifaceted laws, rules and regulations governing the District Court system; exercise courtesy and tact in receiving the public and in giving and obtaining information; handle sensitive and confidential information; follow written and oral instructions; and establish and maintain cooperative relationships with those contacted in the course of work. This position also requires the ability to prioritize, organize, maintain legal calendars, communicate effectively verbally and in writing and have a working knowledge and experience using computers
EDUCATION & EXPERIENCE The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and one to two (1-2) years related office experience. Knowledge of legal terminology is preferred.
SUPPLEMENTAL INFORMATION As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
To be considered for this position please be prepared to attach the following required documents: Cover Letter, Resume.
Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. HEALTH BENEFITS:
Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option) Dependent health benefits premium is offered at very low costs Coverage is effective the 1st of the month following 30 days of employment Talkspace: In-Network behavioral health support through virtual counseling & psychiatry Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents) FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits. FLEXIBLE SPENDING ACCOUNTS:
Optional pre-tax, out-of-pocket medical expenses & day care expenses
COUNTY PAID LIFE INSURANCE:
$50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)
COUNTY PAID LONG TERM DISABLITY INSURANCE:
Eligible employees only, benefit duration shortens once a specific age is reached
RETIREMENT:
County employees are covered by the Public Employee's Retirement System (PERS) County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS) An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide PAID PARENTAL LEAVE:
Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child SICK AND VACATION LEAVE:
Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees) Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books. HOLIDAYS:
The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years. A Floating Holiday is available to eligible employees after six months. HEALTH CLUB MEMBERSHIPS:
Discounted rates are offered at participating clubs with payroll deduction.
EMPLOYEE ASSISTANCE PROGRAM:
Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents. WORLDWIDE TRAVEL EMERGENCY PROGRAM AND WILL & LEGAL PREPARATION SERVICES:
Limited 24/7 services anywhere in the world Will and limited legal service TUITION ASSISTANCE:
The County offers partial reimbursement of qualifying tuition expenses BILINGUAL PAY:
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.