Vice President of Property Management
Doug Bean & Associates, Inc., Portland, OR, United States
Doug Bean & Associates, Inc. is seeking a Vice President of Property Management to lead and grow our commercial property management division. This role is ideal for an experienced commercial real estate professional with a background in property management or brokerage who can oversee team performance, portfolio operations, and client relationships while contributing to new business development.
Company Overview
Doug Bean & Associates, Inc. is a local, thirty‑nine‑year‑old firm specializing in commercial real estate property management, construction management, and brokerage (sales and leasing) throughout the Portland and SW Washington market. Our Property Management division provides third‑party management services across a portfolio of office, retail, and industrial properties.
Position Overview
The Vice President of Property Management will oversee the property management division, including property managers, maintenance personnel, accounting, and administrative staff. This role is responsible for ensuring consistent performance across the portfolio, maintaining strong client relationships at a high level, and supporting the continued growth of the management platform.
This individual will remain involved with assigned properties at a high level while supporting the team responsible for day‑to‑day operations. The role also includes an active focus on business development and expanding the firm’s third‑party property management portfolio.
This role requires a hands‑on leader who can set expectations, build systems, hold team members accountable, and foster a collaborative, high‑performing environment within a growing property management platform.
Key Responsibilities
Leadership & Department Oversight
- Oversee the Property Management department including Property Managers, maintenance personnel, accounting, and administrative staff
- Establish and improve departmental policies, procedures, and operational standards
- Build systems to ensure consistency and efficiency across assets
- Provide leadership, mentorship, and performance oversight
- Foster a collaborative and accountable team environment
- Address performance issues and operational challenges proactively
- Maintain high‑level oversight of assigned properties
- Review and approve budgets and reconciliations
- Oversee tenant relations, collections, and vendor coordination through the team
- Serve as escalation point for issues
- Ensure tenant improvements and capital projects are properly managed
Client Relations
- Support Property Managers in maintaining relationships with ownership groups
- Provide high‑level oversight of client communication and reporting
- Participate in escalated or strategic client discussions
- Ensure accurate and timely reporting
Business Development
- Solicit new property management assignments
- Develop strategies to grow the portfolio
- Prepare and present proposals
- Maintain relationships with owners, investors, and brokers
- Oversee onboarding of new accounts
- Oversee financial reporting and controls
- Ensure accuracy of A/R, A/P, and reconciliations
- Drive operational efficiency
- Provide guidance on pricing new assignments
Qualifications
- 10+ years of commercial real estate experience
- Experience overseeing teams and portfolios
- Strong understanding of leases, budgeting, and operations
- Strong interpersonal and communication skills
- Confidence in client‑facing discussions
- Oregon Real Estate License (required or ability to obtain)
Commercial real estate experience is required. Residential‑only experience will not be considered.
- Performance‑based bonus tied to department performance
- Additional incentives tied to new business generation and revenue growth