Secretary to the Director of Facilities and Operations
Kentwood Public Schools, Grand Rapids, MI, United States
Secretary to the Director of Facilities & Operations
Position Purpose: Under the general supervision of the Director of Facilities & Operations, to assist in the daily operations of the Facilities Department. Essential Job Functions: Provides support for the Director of Facilities & Operations including all aspects of the department Maintains confidentiality Arrange custodial subs for employee absences (i.e. sick, vacation, etc) Process payroll for maintenance, grounds and custodial employees Responsible for Frontline forms and department job postings Maintain all records on new construction, renovations and additions district-wide Maintain department compliance with insurance and MIOSHA safety requirements Formulate and schedule department professional development and classes for certification Maintain office filing system included personnel records Responsible for ordering and maintaining inventory of supplies and equipment for the Facilities Department Interact with co-workers, administration, parents and the community in positive, supportive and cooperative ways Schedule appointments and maintain a calendar for the Facilities & Operations Department Prepares and maintains purchase orders Regular, reliable and punctual attendance Other duties as assigned by the Director of Facilities & Operations Additional Duties: Performs other related tasks as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment: Use standard office equipment, such as personal computers and copiers. Knowledge, Skills and Abilities: Detail-oriented and professional Proficient with Microsoft Office Suite and Google Drive. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to speak effectively before groups of employees. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems that arise related to the instructional responsibilities of the department. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. Able to maintain confidentiality. Ability to work in an economically, culturally and racially diverse environment. Qualifications: Associates Degree, preferred; or post-secondary education in Business Administration or a related administrative field. Technical Proficiency: Advanced experience in creating, formatting, and managing complex documents and data using Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets). Proven track record in high-level administrative support, including mastery of office procedures, record-keeping, and business correspondence. Exceptional organizational skills with a rigorous focus on accuracy and attention to detail in all work products. The ability to manage multiple priorities in a fast-paced environment. Physical and Mental Demands, Work Hazards: Ada Requirements: The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment), taste and smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Work Environment: The noise level in the work environment is usually loud to moderate. Mental Functions: While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate. FLSA Status: Non-Exempt APPLICATIONS: Submit an application, individual cover letter and resume through the online applitrack applicant center, no hard copy applications will be accepted via mail or hand delivery. Visit the district website: Click kentwoodps/employment.org Kentwood Public Schools does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or any other protected status in its employment decisions or the provision of services.
Position Purpose: Under the general supervision of the Director of Facilities & Operations, to assist in the daily operations of the Facilities Department. Essential Job Functions: Provides support for the Director of Facilities & Operations including all aspects of the department Maintains confidentiality Arrange custodial subs for employee absences (i.e. sick, vacation, etc) Process payroll for maintenance, grounds and custodial employees Responsible for Frontline forms and department job postings Maintain all records on new construction, renovations and additions district-wide Maintain department compliance with insurance and MIOSHA safety requirements Formulate and schedule department professional development and classes for certification Maintain office filing system included personnel records Responsible for ordering and maintaining inventory of supplies and equipment for the Facilities Department Interact with co-workers, administration, parents and the community in positive, supportive and cooperative ways Schedule appointments and maintain a calendar for the Facilities & Operations Department Prepares and maintains purchase orders Regular, reliable and punctual attendance Other duties as assigned by the Director of Facilities & Operations Additional Duties: Performs other related tasks as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment: Use standard office equipment, such as personal computers and copiers. Knowledge, Skills and Abilities: Detail-oriented and professional Proficient with Microsoft Office Suite and Google Drive. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to speak effectively before groups of employees. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems that arise related to the instructional responsibilities of the department. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. Able to maintain confidentiality. Ability to work in an economically, culturally and racially diverse environment. Qualifications: Associates Degree, preferred; or post-secondary education in Business Administration or a related administrative field. Technical Proficiency: Advanced experience in creating, formatting, and managing complex documents and data using Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets). Proven track record in high-level administrative support, including mastery of office procedures, record-keeping, and business correspondence. Exceptional organizational skills with a rigorous focus on accuracy and attention to detail in all work products. The ability to manage multiple priorities in a fast-paced environment. Physical and Mental Demands, Work Hazards: Ada Requirements: The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment), taste and smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Work Environment: The noise level in the work environment is usually loud to moderate. Mental Functions: While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate. FLSA Status: Non-Exempt APPLICATIONS: Submit an application, individual cover letter and resume through the online applitrack applicant center, no hard copy applications will be accepted via mail or hand delivery. Visit the district website: Click kentwoodps/employment.org Kentwood Public Schools does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or any other protected status in its employment decisions or the provision of services.