North Marketing and Proposal Coordinator

North Marketing and Proposal Coordinator
SWCA seeks an experienced Marketing and Proposal Coordinator to join our Marketing and Pursuit Resources team to support our North Region (Mountain West, Midwest, and Northeast). The Marketing and Pursuit Resources team provides our local operations teams with marketing, business development, and pursuit/proposal support. As the North Marketing and Proposal Coordinator, you will play a key role in leading pursuit development and supporting business development activities to sell our services to our clients across multiple industries. Our ideal candidate will thrive in an environment with tight deadlines and changing needs while ensuring a best‑class product.

This is a full‑time, regular (with benefits), salaried position. It is preferred that this individual live near one of our SWCA offices. However, for highly qualified candidates, we will consider other remote distributed locations within the Mountain, Central, and Eastern time zones. The successful candidate must possess the ability to travel occasionally. This position requires occasional overtime, including working evenings and/or weekends as necessary to fulfill position responsibilities.

To be considered for the position, a cover letter must accompany your resume.

What you will accomplish

Be a “go‑to” partner for technical staff for marketing information, best practices guidance, and support.

Collaborate with pursuit teams in strategic planning for pursuits, proposals, marketing, and business development efforts, including

leading internal teams through the pursuit/proposal development process – from coordination to insightful contributions to the overall strategy and content development;

facilitating capture planning activities, working collaboratively with technical staff;

coordinating business development activities (research, presentations, events/conferences)

Write and tailor non‑technical content for pursuits/proposals and marketing materials.

Participate in preparations for interviews and client presentations.

Work with, and mentor, regional marketing specialists, including

monitoring opportunities (through lead tracking services, client websites, etc.) for distribution to team members;

managing and maintaining relevant content in SWCA's marketing database, Deltek Vision.

Experience and qualifications for success

A Bachelor's Degree in Journalism, Communications, Business, Marketing, or related technical discipline (degrees in other specialties are acceptable if relevance can be demonstrated), or an equivalent combination of education and relevant experience.

A minimum of three (3) years of experience, five (5) years preferred with the proposal development process.

Proficiency with Microsoft Office, including formatting in MS Word.

Proficiency with Adobe Creative Suite.

Excellent attention to detail.

Exceptional planning, organizational, proofreading, writing, and formatting skills.

Strong communication proficiency (verbal, written, and presentation).

Ability to lead processes and work with multiple colleagues who have diverse interpersonal styles.

Ability to multitask and work with minimal supervision on multiple projects with fast‑paced deadlines.

PREFERRED

Prior experience working within the A/E/C industry, or environmental consulting.

Prior experience collaborating with the Business Development team(s) to pre‑position and conduct capture planning for must‑win efforts.

Participation with associations and/or organizational marketing experience.

Knowledge of local markets, including clientele and competition in environmental consulting.

Experience working in Deltek Vision or Vantagepoint or comparable CRM system.

ADDITIONAL INFORMATION
This position may require occasional overtime including working evenings and/or weekends as necessary to meet submission deadlines.

EEO Statement
EOE – women, minorities, individuals with disabilities, and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

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