Advancement & Marketing Assistant
Leroy Springs & Company, Fort Mill, SC, United States
Job Overview
Under regular supervision, this role supports both advancement and marketing functions across Leroy Springs & Company’s family of brands. Responsibilities include managing and maintaining donor databases by tracking donor information, pledges and contributions, as well as providing administrative support to Advancement efforts. Additionally, the position formally assists the marketing team through management of regular administrative tasks and by supporting company‑wide marketing objectives.
Key Functions – Advancement
Ensures that all data (donors, demographic info, pledges, gifts, contributions) is entered and maintained accurately and timely
Uploads online transactions from online giving systems, and assists in the reconciliation of other fundraising systems used by the team
Manages donor acknowledgment process in a timely, accurate manner (sending acknowledgment letters, year‑end receipts, etc.). Ensures general letter and email templates are updated regularly as per the guidance of the Annual Giving Manager
Creates and provides data reports as requested by Advancement leadership
Supports the Associate Director of Advancement with renewals, invoices, and benefit fulfillment tracking for corporate sponsors and donors
Conducts daily/weekly/monthly audits of data entry to ensure accuracy by running reports and reconciling deposits
Assists with database queries and exports for use & analysis (mailing lists, giving reports, event attendance, etc.)
Provides departmental administrative support by answering telephone, opening mail, copying checks, assisting with event preparations, mailings, etc.
Establishes and maintains logical filing systems (electronic and print)
Assists in procuring fundraising materials and event supplies in collaboration with the Annual Giving Manager
Supports and participates as needed in the planning and execution of Advancement department functions, including annual fundraisers, stewardship events, groundbreaking events for new donor funded amenities and others that may arise
Coordinates and maintains calendars for team, including organizational events, by scheduling meetings, reserving meeting spaces and managing scheduling conflicts
Key Functions – Marketing
Records and reconciles departmental and project‑related expenses to ensure accurate reporting and adherence to budget guidelines. Prepares expense reports and maintains organized records
Processes invoices in a timely manner, ensuring accuracy, compliance with organizational policies, and proper coding for accounting. Serves as a liaison with internal and external stakeholders to resolve discrepancies and support efficient payment processing
Coordinates and maintains calendars for team, including organizational events, by scheduling meetings, reserving meeting spaces and managing scheduling conflicts
Provides administrative support at departmental meetings, including capturing accurate and comprehensive notes and documenting action items. Distributes meeting notes promptly to relevant stakeholders to support follow‑up and accountability
Oversees and maintains specialized software platforms critical to marketing functions (Blackbaud/Altru, XtruLink, Omatic, etc.). Ensures accurate data entry and integration across systems, troubleshoots technical issues and coordinates with vendors or IT support as needed
In conjunction with the Marketing team, updates community calendar listings including relevant organization events and programs
In conjunction with the Marketing team, provides updates to webpages and web calendars as needed across the company’s suite of websites
Manages collateral inventory, including rack cards, brochures, flyers, banners, posters, signage and business cards
Helps distribute promotional marketing materials to assist in event fulfillment, company recruitment and overall brand awareness (retail, programs, events, signage, banners, collaterals, etc.)
Maintains and updates company email signatures to ensure consistent branding and professional presentation across all outgoing communications. Coordinates with departments to make updates and provide technical support to staff as needed
Monitors and makes updates as needed to online business listings across the LSC family of brands (Yelp, Google, etc.)
All other duties as assigned
The LSC Way Our Culture is a top priority. As part of our commitment to culture, we have written a number of ‘Fundamentals’ called The LSC Way that are traits we value in our daily activities. The fundamentals that are critically important to this position are:
Pay Attention to the Details
Be a Fanatic About Response Time
Listen to Understand
Knowledge, Skills and Abilities
Detail‑oriented with ability to manage multiple tasks on tight timelines
Strong organizational and time‑management skills
Excellent written, verbal and interpersonal communication
Proficient in Microsoft Office Suite and advanced knowledge of CRM databases
Team player, with ability to pitch in whenever necessary
Reliable, dependable, professional and trustworthy
Ability to maintain a high level of confidentiality
Use of Wordpress and/or other website platforms
Proven track record of delivering on objectives
Ability to maintain effective working relationships with staff members and department directors
Minimum Qualifications
Bachelor’s Degree with 1–2 years of experience in fundraising or nonprofit marketing work preferred, or an equivalent combination of training and experience which provides the required knowledge, skills and abilities
Working knowledge of donor management software (e.g. Raiser’s Edge)
Ability to work flexible hours on occasion, including some weekends and evenings
Reporting To This Position No official supervisory responsibilities; Potential for Advancement team volunteer support
Physical Requirements Must be able to exert up to twenty‑five pounds of force occasionally and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects when needed. Most work is sedentary; it may be necessary to remain on feet for extended periods of time.
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Key Functions – Advancement
Ensures that all data (donors, demographic info, pledges, gifts, contributions) is entered and maintained accurately and timely
Uploads online transactions from online giving systems, and assists in the reconciliation of other fundraising systems used by the team
Manages donor acknowledgment process in a timely, accurate manner (sending acknowledgment letters, year‑end receipts, etc.). Ensures general letter and email templates are updated regularly as per the guidance of the Annual Giving Manager
Creates and provides data reports as requested by Advancement leadership
Supports the Associate Director of Advancement with renewals, invoices, and benefit fulfillment tracking for corporate sponsors and donors
Conducts daily/weekly/monthly audits of data entry to ensure accuracy by running reports and reconciling deposits
Assists with database queries and exports for use & analysis (mailing lists, giving reports, event attendance, etc.)
Provides departmental administrative support by answering telephone, opening mail, copying checks, assisting with event preparations, mailings, etc.
Establishes and maintains logical filing systems (electronic and print)
Assists in procuring fundraising materials and event supplies in collaboration with the Annual Giving Manager
Supports and participates as needed in the planning and execution of Advancement department functions, including annual fundraisers, stewardship events, groundbreaking events for new donor funded amenities and others that may arise
Coordinates and maintains calendars for team, including organizational events, by scheduling meetings, reserving meeting spaces and managing scheduling conflicts
Key Functions – Marketing
Records and reconciles departmental and project‑related expenses to ensure accurate reporting and adherence to budget guidelines. Prepares expense reports and maintains organized records
Processes invoices in a timely manner, ensuring accuracy, compliance with organizational policies, and proper coding for accounting. Serves as a liaison with internal and external stakeholders to resolve discrepancies and support efficient payment processing
Coordinates and maintains calendars for team, including organizational events, by scheduling meetings, reserving meeting spaces and managing scheduling conflicts
Provides administrative support at departmental meetings, including capturing accurate and comprehensive notes and documenting action items. Distributes meeting notes promptly to relevant stakeholders to support follow‑up and accountability
Oversees and maintains specialized software platforms critical to marketing functions (Blackbaud/Altru, XtruLink, Omatic, etc.). Ensures accurate data entry and integration across systems, troubleshoots technical issues and coordinates with vendors or IT support as needed
In conjunction with the Marketing team, updates community calendar listings including relevant organization events and programs
In conjunction with the Marketing team, provides updates to webpages and web calendars as needed across the company’s suite of websites
Manages collateral inventory, including rack cards, brochures, flyers, banners, posters, signage and business cards
Helps distribute promotional marketing materials to assist in event fulfillment, company recruitment and overall brand awareness (retail, programs, events, signage, banners, collaterals, etc.)
Maintains and updates company email signatures to ensure consistent branding and professional presentation across all outgoing communications. Coordinates with departments to make updates and provide technical support to staff as needed
Monitors and makes updates as needed to online business listings across the LSC family of brands (Yelp, Google, etc.)
All other duties as assigned
The LSC Way Our Culture is a top priority. As part of our commitment to culture, we have written a number of ‘Fundamentals’ called The LSC Way that are traits we value in our daily activities. The fundamentals that are critically important to this position are:
Pay Attention to the Details
Be a Fanatic About Response Time
Listen to Understand
Knowledge, Skills and Abilities
Detail‑oriented with ability to manage multiple tasks on tight timelines
Strong organizational and time‑management skills
Excellent written, verbal and interpersonal communication
Proficient in Microsoft Office Suite and advanced knowledge of CRM databases
Team player, with ability to pitch in whenever necessary
Reliable, dependable, professional and trustworthy
Ability to maintain a high level of confidentiality
Use of Wordpress and/or other website platforms
Proven track record of delivering on objectives
Ability to maintain effective working relationships with staff members and department directors
Minimum Qualifications
Bachelor’s Degree with 1–2 years of experience in fundraising or nonprofit marketing work preferred, or an equivalent combination of training and experience which provides the required knowledge, skills and abilities
Working knowledge of donor management software (e.g. Raiser’s Edge)
Ability to work flexible hours on occasion, including some weekends and evenings
Reporting To This Position No official supervisory responsibilities; Potential for Advancement team volunteer support
Physical Requirements Must be able to exert up to twenty‑five pounds of force occasionally and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects when needed. Most work is sedentary; it may be necessary to remain on feet for extended periods of time.
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