Marketing and Event Programming Intern

Job No: 511369 Division/Organization: Community Partners Department: The Rigby Job Type: Local Work Study Student Jobs Remote Eligibility: Partially Remote Location: Off Campus Work Study Salary/Wage Range: $12.00-$15.00 per hour, plus commission Department Overview The Events & Booking Department at The Rigby curates community-driven experiences. Focused on public events, charitable initiatives, and entertainment programming, the department ensures The Rigby remains an exciting destination for live music, fundraisers, themed events, and community gatherings. Responsibilities include event ideation, planning, logistics, partnerships, and execution, working closely with management, staff, and external organizations. Position Summary The Events & Booking Intern at The Rigby will develop, plan, and execute public events, focusing on charity-driven initiatives. Responsibilities include generating event ideas, coordinating logistics, securing sponsorships, supporting venue operations, and ensuring smooth event execution. Responsibilities Brainstorm and develop unique event concepts aligned with The Rigby’s brand and mission. Research and implement charity-focused and community-driven events. Plan event logistics: materials, staffing, scheduling. Enter event details into POS system and present at manager meetings for approval. Document and communicate plans via binder and text to staff before events. Oversee event setup and execution, ensuring support from interns, management, and staff. Research and secure event sponsors, partners, and collaborations. Build relationships with local businesses, nonprofits, and artists. Negotiate sponsorship agreements and promotional opportunities. Develop marketing strategies for upcoming events. Assist in social media promotion, flyer creation, and outreach. Engage local influencers, media, and community groups to drive attendance. Record event results, attendance, key takeaways in binder. Collect feedback and propose continuous improvements. Assist with venue operations and hospitality tasks as needed. Attend manager meetings to align with The Rigby’s goals and objectives. Qualifications Passion for event planning and community engagement. Creativity and problem‑solving skills. Strong organizational skills with attention to detail and multitasking ability. Excellent communication and teamwork abilities. Research and secure event partners, sponsors, and promotional opportunities. Experience in hospitality, bartending, or food service is a plus. Comfortable with basic budgeting and pricing strategies. Self‑motivated and proactive, with initiative and follow‑through. Flexible availability, including evenings and weekends. Basic knowledge of marketing and social media promotion is a bonus. Knowledge, Skills & Abilities Knowledge Basic understanding of event planning and coordination. Familiarity with community engagement and fundraising strategies. Knowledge of budgeting and pricing for food, drinks, and event costs. Awareness of venue operations and hospitality industry standards. Understanding of sponsorship and partnership outreach. Basic knowledge of marketing and social media promotion. Skills Develop creative event concepts. Plan and organize events from idea to execution. Communicate effectively with management, sponsors, and staff. Multitask and manage time efficiently with multiple events. Work with vendors, partners, and community organizations. Problem‑solve in real time during events. Adapt to fast‑paced environments. Abilities Take initiative and work independently while collaborating with a team. Interact with guests, staff, and sponsors professionally. Work flexible hours, including evenings and weekends. Stay organized and document event details. Show strong attention to detail for seamless execution. Physical Demands Lift and carry up to 50 lbs. Extended periods of standing, walking, and movement. Bending, reaching, kneeling as needed for setup. Work in loud, high‑energy environment with music and crowds. Adapt to changing conditions and assist with logistics. Comfortable working flexible hours, including evenings and weekends. Institutional Statements Equal Employment Opportunity Statement: UW‑Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways in which their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu #J-18808-Ljbffr