Assistant Property Manager - Long Island (Lake Success)
AKAM Living Services, Inc., New York, NY, United States
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Assistant Property Manager - Long Island (Lake Success) New York, NY, US
Salary Range: $60,000.00 To $70,000.00 Annually
About the Company : Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients.
What we offer: AKAM is proud to be Great Place to Work-Certified. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 12 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.
Position Summary The Assistant Management Executive provides direct support to senior management executives overseeing a portfolio of residential properties, primarily cooperatives and condominiums, throughout Westchester County. This role is ideal for a highly organized, proactive professional who can manage multiple priorities, support portfolio operations, and ensure high levels of service to boards and residents.
Key Responsibilities
Assist Management Executives in overseeing a portfolio of co-op and condominium properties
Coordinate day-to-day operational needs across multiple buildings
Track ongoing projects, inspections, and building initiatives
Board & Resident Coordination
Support communication with co-op and condo boards
Prepare board packages, meeting agendas, and supporting documents
Respond to resident inquiries and elevate issues as needed
Follow up on board decisions and action items
Assist with budget preparation and financial tracking
Review invoices, code expenses, and coordinate approvals
Help monitor operating expenses and flag variances
Maintain financial and administrative records for each property
Coordinate service requests, maintenance schedules, and vendor access
Assist with vendor management, including tracking contracts and insurance
Follow up on work orders and ensure timely completion
Compliance & Documentation
Maintain organized records for each property (leases, bylaws, reports, compliance filings)
Assist with regulatory compliance and required inspectionsEnsure documentation is up to date and accessible
Team & Executive Support
Provide administrative and operational support to multiple Management Executives
Manage calendars, schedule meetings, and coordinate site visits
Prepare reports, correspondence, and internal documentation
Qualifications
2–5+ years of administrative or property management experience
Experience with co-ops and condominiums preferred
Strong organizational and multitasking skills
Basic financial knowledge (budgeting, invoices, expense tracking)
Excellent written and verbal communication skills
Proficiency in Microsoft Office and property management systems
Detail-oriented and highly organized
Proactive and able to anticipate needs
Strong follow-through and accountability
Comfortable working in a fast-paced, multi-property environment
Team player with a professional demeanor
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Assistant Property Manager - Long Island (Lake Success) New York, NY, US
Salary Range: $60,000.00 To $70,000.00 Annually
About the Company : Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients.
What we offer: AKAM is proud to be Great Place to Work-Certified. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 12 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.
Position Summary The Assistant Management Executive provides direct support to senior management executives overseeing a portfolio of residential properties, primarily cooperatives and condominiums, throughout Westchester County. This role is ideal for a highly organized, proactive professional who can manage multiple priorities, support portfolio operations, and ensure high levels of service to boards and residents.
Key Responsibilities
Assist Management Executives in overseeing a portfolio of co-op and condominium properties
Coordinate day-to-day operational needs across multiple buildings
Track ongoing projects, inspections, and building initiatives
Board & Resident Coordination
Support communication with co-op and condo boards
Prepare board packages, meeting agendas, and supporting documents
Respond to resident inquiries and elevate issues as needed
Follow up on board decisions and action items
Assist with budget preparation and financial tracking
Review invoices, code expenses, and coordinate approvals
Help monitor operating expenses and flag variances
Maintain financial and administrative records for each property
Coordinate service requests, maintenance schedules, and vendor access
Assist with vendor management, including tracking contracts and insurance
Follow up on work orders and ensure timely completion
Compliance & Documentation
Maintain organized records for each property (leases, bylaws, reports, compliance filings)
Assist with regulatory compliance and required inspectionsEnsure documentation is up to date and accessible
Team & Executive Support
Provide administrative and operational support to multiple Management Executives
Manage calendars, schedule meetings, and coordinate site visits
Prepare reports, correspondence, and internal documentation
Qualifications
2–5+ years of administrative or property management experience
Experience with co-ops and condominiums preferred
Strong organizational and multitasking skills
Basic financial knowledge (budgeting, invoices, expense tracking)
Excellent written and verbal communication skills
Proficiency in Microsoft Office and property management systems
Detail-oriented and highly organized
Proactive and able to anticipate needs
Strong follow-through and accountability
Comfortable working in a fast-paced, multi-property environment
Team player with a professional demeanor
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