RFP Administrator
C M T A Inc, New York, NY, United States
Position Overview
Our
New York City
office is looking for an
RFP Administrator
to join CMTA (formerly AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process. The RFP Administrator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.
Key Responsibilities
Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines, including reviewing documents, identifying key requirements, deadlines, and submission criteria.
Organize files, templates, and submission documents.
Schedule kickoff meetings, review sessions, and internal deadlines.
Collaborate with stakeholders and the marketing team throughout the RFP process.
Track proposal deadlines, deliverables, and team assignments to ensure timely completion.
Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools.
Support multiple proposals simultaneously in a fast‑paced and deadline‑driven environment.
Provide general administrative support as needed.
Requirements Education:
Bachelor’s Degree from an accredited university or equivalent experience.
Experience:
Minimum of 5 years of experience.
Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment.
MEP/AEC Industry experience is a plus.
Exceptional writing, editing, and organizational skills with strong attention to detail.
Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel.
Strong ability to support multiple projects simultaneously and meet tight deadlines.
Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams.
Benefits 401(k) Plan with Company Match:
Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits:
Employer-provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage.
Life and Disability Insurance:
Employer-provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off:
Flexible non‑accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses:
Business travel and related expenses reimbursed per company policy.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal‑opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
#J-18808-Ljbffr
New York City
office is looking for an
RFP Administrator
to join CMTA (formerly AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process. The RFP Administrator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.
Key Responsibilities
Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines, including reviewing documents, identifying key requirements, deadlines, and submission criteria.
Organize files, templates, and submission documents.
Schedule kickoff meetings, review sessions, and internal deadlines.
Collaborate with stakeholders and the marketing team throughout the RFP process.
Track proposal deadlines, deliverables, and team assignments to ensure timely completion.
Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools.
Support multiple proposals simultaneously in a fast‑paced and deadline‑driven environment.
Provide general administrative support as needed.
Requirements Education:
Bachelor’s Degree from an accredited university or equivalent experience.
Experience:
Minimum of 5 years of experience.
Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment.
MEP/AEC Industry experience is a plus.
Exceptional writing, editing, and organizational skills with strong attention to detail.
Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel.
Strong ability to support multiple projects simultaneously and meet tight deadlines.
Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams.
Benefits 401(k) Plan with Company Match:
Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits:
Employer-provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage.
Life and Disability Insurance:
Employer-provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off:
Flexible non‑accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses:
Business travel and related expenses reimbursed per company policy.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal‑opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
#J-18808-Ljbffr