RFP Administrator
CMTA, Inc, New York, NY, United States
Title
RFP Administrator
Reports To Marketing Director
Work Policy Four days in the office and one day work from home
Position Overview Our New York City office is looking for an RFP Administrator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process. The RFP Administrator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.
Key Responsibilities
Review documents to identify key requirements, deadlines, and submission criteria
Organize files, templates, and submission documents
Schedule kickoff meetings, review sessions, and internal deadlines
Collaborate with stakeholders/marketing team throughout the RFP process
Track proposal deadlines, deliverables, and team assignments to ensure timely completion
Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
Provide general administrative support as needed
Requirements Education: Bachelor’s Degree from an accredited University or equivalent experience
Experience
Minimum of 5 years of experience
Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
MEP/AEC Industry experience is a plus
Exceptional writing, editing, and organizational skills with strong attention to detail
Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
Strong ability to support multiple projects simultaneously and meet tight deadlines
Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams
Benefits Overview 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.
Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law.
Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job‑related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Job Details Pay Type: Salary
Education Level: Bachelor’s Degree
Hiring Min Rate: 65,000 USD
Hiring Max Rate: 80,000 USD
#J-18808-Ljbffr
Reports To Marketing Director
Work Policy Four days in the office and one day work from home
Position Overview Our New York City office is looking for an RFP Administrator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process. The RFP Administrator plays a critical role in supporting the business development teams with the end-to-end proposal development process. This individual works closely with internal stakeholders to prepare MEP, Low Voltage, Security, Audiovisual, Acoustics, Commissioning, and Lighting proposals in response to RFPs and other client inquiries. The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success.
Key Responsibilities
Review documents to identify key requirements, deadlines, and submission criteria
Organize files, templates, and submission documents
Schedule kickoff meetings, review sessions, and internal deadlines
Collaborate with stakeholders/marketing team throughout the RFP process
Track proposal deadlines, deliverables, and team assignments to ensure timely completion
Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
Provide general administrative support as needed
Requirements Education: Bachelor’s Degree from an accredited University or equivalent experience
Experience
Minimum of 5 years of experience
Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment
MEP/AEC Industry experience is a plus
Exceptional writing, editing, and organizational skills with strong attention to detail
Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
Strong ability to support multiple projects simultaneously and meet tight deadlines
Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams
Benefits Overview 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
Expenses: Business travel and related expenses reimbursed per company policy.
Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law.
Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job‑related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Job Details Pay Type: Salary
Education Level: Bachelor’s Degree
Hiring Min Rate: 65,000 USD
Hiring Max Rate: 80,000 USD
#J-18808-Ljbffr