Contract Management Specialist
Navigatehousing, Birmingham, AL, United States
Navigate Affordable Housing Partners is a nonprofit that actively works to enhance all aspects of the housing industry to ensure that people have access to quality, livable housing choices. We develop, own, and manage housing properties and serve as a federal government contractor and consultant to housing agencies.
What you'll do
Processing contractual paperwork for HUD-administered contracts
Ensuring compliance with federal laws and HUD guidelines for rent increases
This position is in-office during the training period transitioning to hybrid
Who we are looking for
Recent grads with interest in accounting, banking, mortgage lending, etc.
A detail-oriented worker that enjoys researching issues
Someone that is comfortable being held to a high standard
Someone that is excellent with logical reasoning who enjoys working independently
Major duties and responsibilities
Analytical Thinking & Mathematical Accuracy
Renew expiring Section 8 HAP contracts and process rent and Utility Allowance adjustments in accordance with HUD regulations, ACC requirements, and department guidance.
Analyze budget-based rent increase requests and verify documentation, calculations, and eligibility.
Review and validate data across systems to ensure accuracy and compliance.
Stakeholder support
Prepare and send written communications to owners, management agents, HUD representatives, and residents.
Serve as a local point of contact for contract renewal inquiries and program-related guidance.
Represent Navigate during local, regional, and state meetings as needed.
Organization, digital file management & compliance
Manage digital documentation and records independently, ensuring consistency with HUD and organizational standards.
Execute legal documents accurately and in accordance with HUD requirements.
Maintain complete and compliant electronic files for assigned properties.
Stay current on updated HUD regulations and PBCA requirements.
Incorporate new processes or regulatory changes into daily tasks.
Support internal improvement efforts by identifying opportunities for efficiency or quality enhancements.
Professionalism & accountability
Take ownership of tasks and follow through on responsibilities.
Communicates clearly, respectfully, and effectively in verbal and written forms.
Performs additional responsibilities as needed to support organizational objectives.
Requirements
Conditions of employment
Must be legally authorized to work in the United States
Successfully clear a comprehensive background check & obtain a Public Trust designation
A valid driver's license
The ability to be insured under all applicable corporate insurance policies
Attendance at the annual All Staff meeting is required
Qualifications
Bachelor's degree required (preferred) with coursework in business, accounting, finance, or closely related fields of study.
2-3 years' work experience analyzing data and/or preparing reports, particularly for federal, state, and local government programs.
Conditions
Blended work environment for home and regional office work. Employees must maintain a professional and distraction-free home workspace that supports productivity, confidentiality, and secure handling of sensitive information.
The role requires regular in-state travel to field offices, partner sites, training sessions, property locations, and meetings. Some out-of-state travel may also be required for conferences, professional development, or organizational needs. Travel demands may vary based on program requirements and operational priorities.
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What you'll do
Processing contractual paperwork for HUD-administered contracts
Ensuring compliance with federal laws and HUD guidelines for rent increases
This position is in-office during the training period transitioning to hybrid
Who we are looking for
Recent grads with interest in accounting, banking, mortgage lending, etc.
A detail-oriented worker that enjoys researching issues
Someone that is comfortable being held to a high standard
Someone that is excellent with logical reasoning who enjoys working independently
Major duties and responsibilities
Analytical Thinking & Mathematical Accuracy
Renew expiring Section 8 HAP contracts and process rent and Utility Allowance adjustments in accordance with HUD regulations, ACC requirements, and department guidance.
Analyze budget-based rent increase requests and verify documentation, calculations, and eligibility.
Review and validate data across systems to ensure accuracy and compliance.
Stakeholder support
Prepare and send written communications to owners, management agents, HUD representatives, and residents.
Serve as a local point of contact for contract renewal inquiries and program-related guidance.
Represent Navigate during local, regional, and state meetings as needed.
Organization, digital file management & compliance
Manage digital documentation and records independently, ensuring consistency with HUD and organizational standards.
Execute legal documents accurately and in accordance with HUD requirements.
Maintain complete and compliant electronic files for assigned properties.
Stay current on updated HUD regulations and PBCA requirements.
Incorporate new processes or regulatory changes into daily tasks.
Support internal improvement efforts by identifying opportunities for efficiency or quality enhancements.
Professionalism & accountability
Take ownership of tasks and follow through on responsibilities.
Communicates clearly, respectfully, and effectively in verbal and written forms.
Performs additional responsibilities as needed to support organizational objectives.
Requirements
Conditions of employment
Must be legally authorized to work in the United States
Successfully clear a comprehensive background check & obtain a Public Trust designation
A valid driver's license
The ability to be insured under all applicable corporate insurance policies
Attendance at the annual All Staff meeting is required
Qualifications
Bachelor's degree required (preferred) with coursework in business, accounting, finance, or closely related fields of study.
2-3 years' work experience analyzing data and/or preparing reports, particularly for federal, state, and local government programs.
Conditions
Blended work environment for home and regional office work. Employees must maintain a professional and distraction-free home workspace that supports productivity, confidentiality, and secure handling of sensitive information.
The role requires regular in-state travel to field offices, partner sites, training sessions, property locations, and meetings. Some out-of-state travel may also be required for conferences, professional development, or organizational needs. Travel demands may vary based on program requirements and operational priorities.
#J-18808-Ljbffr