Human Resources Specialist
City of Grand Island, Grand Island, NE, United States
Perform a wide variety of professional and technical human resources work providing cross‑function support in recruitment, employee relations, classification and compensation, benefits administration, and risk management. This position is designed to function as a highly adaptable Human Resources Generalist, capable of understanding, supporting, and providing backup coverage for multiple core HR functions to ensure continuity of operations and effective service delivery across the organization.
General Human Resources Operations
Assist in a wide variety of activities relating to the Citys Human Resources programs, policies, and procedures.
Maintain complete, accurate, and confidential personnel records in compliance with federal and state regulations.
Provide information and assistance to City staff and the public regarding Human Resources policies, procedures, and programs.
Prepare, compose, and distribute correspondence, reports, forms, and other HR‑related documents.
Maintain and organize departmental files, records, and documentation.
Recruitment and Employment
Assist with the recruitment and hiring process, including job postings, applicant tracking, testing coordination, interviews, reference checks, and pre‑employment requirements.
Coordinate with departments regarding personnel requisitions and recruitment timelines.
Provide backup support for applicant tracking systems and recruitment reporting.
Assist with Civil Service Commission processes, documentation, and meeting preparation, as assigned.
Employee Relations, Classification and Compensation
Assist with maintenance of employee personnel files, change‑of‑status processing, and compliance documentation.
Support performance appraisal processes, salary adjustments, and classification documentation.
Maintain a working knowledge of labor agreements, Personnel Rules, and applicable employment laws.
Assist with contract administration tasks, salary ordinance preparation, and employee communications related to compensation or classification changes.
Benefits Administration and Risk Management
Assist with day‑to‑day benefits administration, including employee enrollments, life event changes, separations, and employee inquiries.
Coordinate benefits documentation and data with Payroll and Finance.
Provide support related to FMLA administration, workers compensation claims, wellness initiatives, and safety programs.
Serve as backup support for benefits vendors, invoicing coordination, and compliance reporting.
Cross‑Functional Coverage and Departmental Support
Provide functional backup coverage for the HR Recruiter, HR Specialist, and HR Benefits and Risk Management Coordinator during absences or peak workload periods.
Assist with HR projects, system implementations, training initiatives, audits, and special assignments.
Display ethical, professional, and confidential conduct in all interactions.
Establish and maintain cooperative working relationships with employees, departments, vendors, and external agencies.
Regular attendance that is punctual and dependable is required.
Perform related duties as assigned.
Knowledge of
General principles and practices of human resources administration.
Recruitment and selection processes.
Employee relations, personnel records management, and compliance requirements.
Employee benefits administration and basic risk management concepts.
Applicable federal, state, and local employment laws and regulations.
Modern office procedures, recordkeeping, and business correspondence.
Ability To
Perform responsible and complex HR work requiring judgment, discretion, and initiative.
Interpret and apply policies, procedures, labor agreements, and laws.
Communicate clearly and effectively, both verbally and in writing.
Maintain confidentiality and handle sensitive information appropriately.
Manage multiple priorities and adapt to shifting departmental needs.
Operate HR information systems and standard office software with proficiency.
Experience Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be two years of increasingly responsible office experience, including experience in various personnel functions.
Training Equivalent to the completion of the twelfth grade supplemented by specialized college coursework in personnel administration or a related field is desirable.
License or Certification Possession of a valid driver’s license and ability to maintain insurability as determined by the Citys insurance carrier.
To view our driver eligibility requirements.
Professional HR or recruitment certification is desirable but not required.
Salary Position will start at the entry level of the City's salary table. Consideration may be given if experience exceeds entry level qualifications.
Working Hours Monday‑Friday 7 a.m.–4 p.m.; dependent upon department needs.
Other Candidates are subject to a background check.
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General Human Resources Operations
Assist in a wide variety of activities relating to the Citys Human Resources programs, policies, and procedures.
Maintain complete, accurate, and confidential personnel records in compliance with federal and state regulations.
Provide information and assistance to City staff and the public regarding Human Resources policies, procedures, and programs.
Prepare, compose, and distribute correspondence, reports, forms, and other HR‑related documents.
Maintain and organize departmental files, records, and documentation.
Recruitment and Employment
Assist with the recruitment and hiring process, including job postings, applicant tracking, testing coordination, interviews, reference checks, and pre‑employment requirements.
Coordinate with departments regarding personnel requisitions and recruitment timelines.
Provide backup support for applicant tracking systems and recruitment reporting.
Assist with Civil Service Commission processes, documentation, and meeting preparation, as assigned.
Employee Relations, Classification and Compensation
Assist with maintenance of employee personnel files, change‑of‑status processing, and compliance documentation.
Support performance appraisal processes, salary adjustments, and classification documentation.
Maintain a working knowledge of labor agreements, Personnel Rules, and applicable employment laws.
Assist with contract administration tasks, salary ordinance preparation, and employee communications related to compensation or classification changes.
Benefits Administration and Risk Management
Assist with day‑to‑day benefits administration, including employee enrollments, life event changes, separations, and employee inquiries.
Coordinate benefits documentation and data with Payroll and Finance.
Provide support related to FMLA administration, workers compensation claims, wellness initiatives, and safety programs.
Serve as backup support for benefits vendors, invoicing coordination, and compliance reporting.
Cross‑Functional Coverage and Departmental Support
Provide functional backup coverage for the HR Recruiter, HR Specialist, and HR Benefits and Risk Management Coordinator during absences or peak workload periods.
Assist with HR projects, system implementations, training initiatives, audits, and special assignments.
Display ethical, professional, and confidential conduct in all interactions.
Establish and maintain cooperative working relationships with employees, departments, vendors, and external agencies.
Regular attendance that is punctual and dependable is required.
Perform related duties as assigned.
Knowledge of
General principles and practices of human resources administration.
Recruitment and selection processes.
Employee relations, personnel records management, and compliance requirements.
Employee benefits administration and basic risk management concepts.
Applicable federal, state, and local employment laws and regulations.
Modern office procedures, recordkeeping, and business correspondence.
Ability To
Perform responsible and complex HR work requiring judgment, discretion, and initiative.
Interpret and apply policies, procedures, labor agreements, and laws.
Communicate clearly and effectively, both verbally and in writing.
Maintain confidentiality and handle sensitive information appropriately.
Manage multiple priorities and adapt to shifting departmental needs.
Operate HR information systems and standard office software with proficiency.
Experience Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be two years of increasingly responsible office experience, including experience in various personnel functions.
Training Equivalent to the completion of the twelfth grade supplemented by specialized college coursework in personnel administration or a related field is desirable.
License or Certification Possession of a valid driver’s license and ability to maintain insurability as determined by the Citys insurance carrier.
To view our driver eligibility requirements.
Professional HR or recruitment certification is desirable but not required.
Salary Position will start at the entry level of the City's salary table. Consideration may be given if experience exceeds entry level qualifications.
Working Hours Monday‑Friday 7 a.m.–4 p.m.; dependent upon department needs.
Other Candidates are subject to a background check.
#J-18808-Ljbffr