Purchasing Agent
City of New York, New York, NY, United States
Responsibilities
Review purchase documents for accuracy, adequacy and consult with the appropriate agency staff to resolve problems and discrepancies.
Enter and retrieve data in FMS, PASSPort and DCAS On-Line Direct Order System and the Department’s purchasing system.
Prepare and modify specifications and conditions of purchase.
Conduct market research to determine possible sources of supply and market prices.
Prepare and conduct small purchase solicitations.
Tabulate and analyze bids, examine samples and investigate bidders and prospective contractors.
Follow up on problems regarding delivery of goods and services and prepare periodic progress reports on procurement status.
Serve as primary liaison between the agency and contractors, vendors and business representatives.
Research and complete MOCS and other turnaround documents.
Maintain files (paper and electronic).
Remote Work
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.
Civil Service Status
Only permanent Procurement Analysts, applicants who are reachable on the Procurement Analyst open competitive list, applicants who passed Procurement Analyst open competitive exam no. 3114, and applicants as indicated below will be considered. Candidates who are permanent in comparable civil service titles may be considered for title change under rule 6.1.9 of the Personnel Rules and Regulations of the City of New York.
Minimum Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full‑time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full‑time professional experience as described in “1” above.
A four‑year high school diploma or its educational equivalent and two and one‑half years of satisfactory full‑time professional experience as described in “1” above.
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
Preferred Skills
Experience in City Small Purchase process (including familiarity with PPB rules).
PC literacy and skills in various software: MS Word, Excel and Outlook.
Excellent communication, writing and organization skills.
Knowledge of FMS and PASSPort system.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Equal Employment Opportunity
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy.
Compensation
$59,235.00 – $68,120.00
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Review purchase documents for accuracy, adequacy and consult with the appropriate agency staff to resolve problems and discrepancies.
Enter and retrieve data in FMS, PASSPort and DCAS On-Line Direct Order System and the Department’s purchasing system.
Prepare and modify specifications and conditions of purchase.
Conduct market research to determine possible sources of supply and market prices.
Prepare and conduct small purchase solicitations.
Tabulate and analyze bids, examine samples and investigate bidders and prospective contractors.
Follow up on problems regarding delivery of goods and services and prepare periodic progress reports on procurement status.
Serve as primary liaison between the agency and contractors, vendors and business representatives.
Research and complete MOCS and other turnaround documents.
Maintain files (paper and electronic).
Remote Work
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.
Civil Service Status
Only permanent Procurement Analysts, applicants who are reachable on the Procurement Analyst open competitive list, applicants who passed Procurement Analyst open competitive exam no. 3114, and applicants as indicated below will be considered. Candidates who are permanent in comparable civil service titles may be considered for title change under rule 6.1.9 of the Personnel Rules and Regulations of the City of New York.
Minimum Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full‑time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full‑time professional experience as described in “1” above.
A four‑year high school diploma or its educational equivalent and two and one‑half years of satisfactory full‑time professional experience as described in “1” above.
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
Preferred Skills
Experience in City Small Purchase process (including familiarity with PPB rules).
PC literacy and skills in various software: MS Word, Excel and Outlook.
Excellent communication, writing and organization skills.
Knowledge of FMS and PASSPort system.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Equal Employment Opportunity
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy.
Compensation
$59,235.00 – $68,120.00
#J-18808-Ljbffr