IT Purchasing Assistant Analyst
City of New York, Lincoln, NE, United States
The New York County District Attorney's Office (DANY) has an opening for an IT Purchasing Assistant Analyst in its Procurement and Contract Management Unit. In this position, the IT Procurement Buyer is responsible for procuring IT software, hardware and licenses in accordance with current City, regulations.
Responsibilities
Utilize various procurement systems, including Department of Citywide Administrative Services (DCAS) and the Office of Technology and Innovation (OTI).
Review and ensure all purchase orders are in compliance with Procurement Policy Board Rules, internal policies and procedures, and applicable directives.
Process invoices, obtaining complete and accurate invoices, verifying prices are in compliance with purchase order terms, logging information in internal database, and coordinating with other units for complete invoice approvals and processing.
Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions.
Attend project meetings and trainings as required.
Create and maintain reports for invoices, expenditures, and inventory.
Oversee investigations of vendor responsibility and budget constraints applicable to individual purchase orders and contracts.
Provide technical assistance and corrective action to underperforming contractors as necessary.
Perform related tasks as assigned by the Unit.
Minimum Qualification Requirements
Level 1 – An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related.
Level 2 – An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.
Level 3 – A baccalaureate degree from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related.
Level 4 – A baccalaureate degree from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.
Authorization to work in the United States is required for this position.
Preferred Qualifications and Skills
Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements.
Experience with the New York City’s Financial Management System (FMS).
Excellent written, verbal, organizational and communication skills.
Must be able to perform under pressure in a fast‑paced environment; able to multi‑task and meet deadlines.
Ability to apply critical and strategic thinking.
Must be extremely detail‑oriented, self‑motivated, highly organized, resourceful, and reliable.
Experience culling and analyzing large amounts of data from numerous sources.
Must be a team player, work well with others and possess excellent communications skills.
Proficiency in Microsoft Word and Excel.
Ability to update and edit existing databases.
How to Apply
Apply with a Cover Letter & Resume.
Hours and Shift
Monday – Friday from 9 a.m. – 5 p.m. Telework is available two days per week.
Current Office Employees
To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
COMMUNITY ASSOCIATE - 56057
Community Minimum Qualifications
High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to “1” above.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
City Residency is not required for this position.
Equal Opportunity Employer Statement
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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Responsibilities
Utilize various procurement systems, including Department of Citywide Administrative Services (DCAS) and the Office of Technology and Innovation (OTI).
Review and ensure all purchase orders are in compliance with Procurement Policy Board Rules, internal policies and procedures, and applicable directives.
Process invoices, obtaining complete and accurate invoices, verifying prices are in compliance with purchase order terms, logging information in internal database, and coordinating with other units for complete invoice approvals and processing.
Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions.
Attend project meetings and trainings as required.
Create and maintain reports for invoices, expenditures, and inventory.
Oversee investigations of vendor responsibility and budget constraints applicable to individual purchase orders and contracts.
Provide technical assistance and corrective action to underperforming contractors as necessary.
Perform related tasks as assigned by the Unit.
Minimum Qualification Requirements
Level 1 – An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related.
Level 2 – An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.
Level 3 – A baccalaureate degree from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related.
Level 4 – A baccalaureate degree from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.
Authorization to work in the United States is required for this position.
Preferred Qualifications and Skills
Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements.
Experience with the New York City’s Financial Management System (FMS).
Excellent written, verbal, organizational and communication skills.
Must be able to perform under pressure in a fast‑paced environment; able to multi‑task and meet deadlines.
Ability to apply critical and strategic thinking.
Must be extremely detail‑oriented, self‑motivated, highly organized, resourceful, and reliable.
Experience culling and analyzing large amounts of data from numerous sources.
Must be a team player, work well with others and possess excellent communications skills.
Proficiency in Microsoft Word and Excel.
Ability to update and edit existing databases.
How to Apply
Apply with a Cover Letter & Resume.
Hours and Shift
Monday – Friday from 9 a.m. – 5 p.m. Telework is available two days per week.
Current Office Employees
To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
COMMUNITY ASSOCIATE - 56057
Community Minimum Qualifications
High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to “1” above.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
City Residency is not required for this position.
Equal Opportunity Employer Statement
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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