Executive / Personal Assistant (Events)
Van Wyck & Van Wyck, Charleston, SC, United States
Executive / Personal Assistant (Events)
Van Wyck & Van Wyck is a highly regarded environmental design and event production firm headquartered in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.
Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty, and influence purchase behavior.
Van Wyck & Van Wyck is seeking a highly organized and polished communicator for an Executive / Personal Assistant (Events) role. This role supports private events and works in close partnership with a founding principal, Mimi van Wyck. It is a dual‑role position with approximately 60 % project coordination and event production support, and 40 % executive and personal assistance. The position is based in our Charleston, South Carolina office and requires occasional travel (approximately once per month) to event sites. Hours vary based on event ramp‑up and executive needs.
Responsibilities Executive & Personal Support
Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation
Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities
Draft, edit, and manage written communications on behalf of the principal
Track deadlines, follow‑ups, and commitments across multiple workstreams
Review, code, and reconcile business and personal expenses
Support personal projects, home‑hosted events, gifting, and special initiatives for clients, family, and staff
Project Management & Event Support
Support event production timelines, logistics, and deliverables
Attend client and vendor meetings; capture notes and distribute clear written summaries and action items
Liaise with vendors and external partners; conduct vendor research as needed
Track event‑related expenses and invoices
Support on‑site event execution and travel as required
Operational Support
Maintain organized digital and physical file systems within the home office
Build and maintain systems that ensure work moves forward efficiently
Anticipate needs, identify potential issues early, and take action without waiting for instruction
Handle sensitive information with discretion and sound judgment
Required Qualifications / Skills
Bachelor’s degree from an accredited four‑year institution
Excellent written and verbal communication skills
1–3 years in executive, personal, or high‑touch support roles
Exposure to events, hospitality, or production environments strongly preferred
Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD an advantage
Comfortable working across both Mac and PC platforms
Key Competencies
Polished, professional, and upbeat presence
Strong organizational skills and ability to manage multiple priorities simultaneously
Discretion, sound judgment, and high emotional intelligence
Highly detail‑oriented with strong follow‑through
Proactively anticipates needs and resolves issues before escalation
Adaptable and calm in a fast‑paced, evolving environment
Service‑oriented mindset with a strong sense of ownership
Van Wyck & Van Wyck and Workshop are proud to be Equal Opportunity Employers. We do not discriminate on the basis of race, color, ethnicity, creed, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, childbirth, breastfeeding or related medical conditions, reproductive health decision‑making, marital status, partnership status, familial status, caregiver status, domestic violence, sexual violence or stalking victim status, national origin, ancestry, citizenship or immigration status, age, disability, arrest or conviction record, genetic information or predisposition, military or veteran status, lawful source of income, unemployment status, height or weight, hair texture or protective hairstyles, credit history, or any other status protected under applicable federal, state, or local law.
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Van Wyck & Van Wyck is a highly regarded environmental design and event production firm headquartered in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.
Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty, and influence purchase behavior.
Van Wyck & Van Wyck is seeking a highly organized and polished communicator for an Executive / Personal Assistant (Events) role. This role supports private events and works in close partnership with a founding principal, Mimi van Wyck. It is a dual‑role position with approximately 60 % project coordination and event production support, and 40 % executive and personal assistance. The position is based in our Charleston, South Carolina office and requires occasional travel (approximately once per month) to event sites. Hours vary based on event ramp‑up and executive needs.
Responsibilities Executive & Personal Support
Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation
Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities
Draft, edit, and manage written communications on behalf of the principal
Track deadlines, follow‑ups, and commitments across multiple workstreams
Review, code, and reconcile business and personal expenses
Support personal projects, home‑hosted events, gifting, and special initiatives for clients, family, and staff
Project Management & Event Support
Support event production timelines, logistics, and deliverables
Attend client and vendor meetings; capture notes and distribute clear written summaries and action items
Liaise with vendors and external partners; conduct vendor research as needed
Track event‑related expenses and invoices
Support on‑site event execution and travel as required
Operational Support
Maintain organized digital and physical file systems within the home office
Build and maintain systems that ensure work moves forward efficiently
Anticipate needs, identify potential issues early, and take action without waiting for instruction
Handle sensitive information with discretion and sound judgment
Required Qualifications / Skills
Bachelor’s degree from an accredited four‑year institution
Excellent written and verbal communication skills
1–3 years in executive, personal, or high‑touch support roles
Exposure to events, hospitality, or production environments strongly preferred
Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD an advantage
Comfortable working across both Mac and PC platforms
Key Competencies
Polished, professional, and upbeat presence
Strong organizational skills and ability to manage multiple priorities simultaneously
Discretion, sound judgment, and high emotional intelligence
Highly detail‑oriented with strong follow‑through
Proactively anticipates needs and resolves issues before escalation
Adaptable and calm in a fast‑paced, evolving environment
Service‑oriented mindset with a strong sense of ownership
Van Wyck & Van Wyck and Workshop are proud to be Equal Opportunity Employers. We do not discriminate on the basis of race, color, ethnicity, creed, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, childbirth, breastfeeding or related medical conditions, reproductive health decision‑making, marital status, partnership status, familial status, caregiver status, domestic violence, sexual violence or stalking victim status, national origin, ancestry, citizenship or immigration status, age, disability, arrest or conviction record, genetic information or predisposition, military or veteran status, lawful source of income, unemployment status, height or weight, hair texture or protective hairstyles, credit history, or any other status protected under applicable federal, state, or local law.
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