Experiential Producer
Sundial Media & Technology Group, New York, NY, United States
About Sundial Media & Technology Group (SMTG) Sundial Media & Technology Group (SMTG) is a human connections platform — the signal powered by culture, scaled by technology, and built for community. SMTG connects, elevates, and empowers the most influential consumer segment in the market: HER, the Chief Influence Officer. With over 100 years of community knowledge and insights, SMTG is redefining the media model into a next-generation platform. Powered by proprietary intelligence and AI technology, it activates an ecosystem that scales HER influence and economic power. Its portfolio includes some of the most iconic, purpose-driven brands and experiences shaping culture today—ESSENCE (Girls United, ESSENCE Studios, ESSENCE Festival of Culture®), Refinery29, AFROPUNK, Beautycon™ (including NaturallyCurly), the Global Black Economic Forum, the Academy for Advancing Excellence, and the New Voices Fund. Through storytelling, products, and platforms, SMTG delivers the tools and technology to shape the future of media, commerce, and community—on HER terms.
Responsibilities
Support the planning and execution of assigned experiences by managing relevant details and logistics
Track intersecting timelines and deliverables across stakeholders to help ensure alignment
Coordinate weekly cross‑functional meetings for production and separate meetings for programming, as directed
Help maintain project timelines and budgets in collaboration with the Sr. Producer or assigned lead
Assist in delivering the specific vision, experience pillars, and goals for each experience, as outlined by leadership or the Sr. Producer
Flag any issues related to timelines, budgets, or deliverable quality to the Sr. Producer
Collaborate with agencies involved in the assigned experiences to help close gaps between production, programming, stage operations, and talent
Support on‑site execution, including agency deliverables, shipping and receiving, production schedules, and daily production checklists
Ensure promotional materials are aligned with the actual on‑site experience
Provide input on cross‑functional elements based on project goals, while deferring final decisions to the Sr. Producer
Act as a point of contact on‑site for assigned experiences and assist with coordinating logistics for VIP areas, greenrooms, consumer giveaways, apparel, venue operations, and cross‑department communication
Help track and organize owned assets for proper inventory and storage
Provide guidance to a Production Assistant during onboarding and on‑site execution
Ensure daily checklists are updated and communicate any concerns to the Sr. Producer, helping to follow through on proposed solutions
Maintain documentation such as status reports, planning templates, and other materials as directed by the Sr. Producer
Assist with physical setup and breakdown during load‑in/load‑out as needed
Contribute to detailed, metrics‑focused recaps with input from agencies and stakeholders
Track budget reconciliation status and raise any payment or invoicing issues to the Sr. Producer promptly
Attend multiple weekly internal status calls
Provide regular reporting updates on status and risks as requested by manager on each account assigned
Provide daily flash reporting throughout the event and complete the overall recap reporting for the Essence Festival of Culture 2026
Travel to New Orleans to activate client activations on site
Requirements
Bachelor’s degree in Marketing, Communications, Event Production, or a related field (or equivalent practical experience)
2–4+ years of experience in event production, experiential marketing, or project coordination
Strong organizational and project management skills, with the ability to manage multiple timelines and priorities simultaneously
Excellent written and verbal communication skills, with a high level of professionalism in cross‑functional environments
Experience coordinating with external agencies, vendors, and internal stakeholders
Ability to track budgets, timelines, and deliverables with attention to detail and accuracy
Comfortable working in fast‑paced, high‑pressure environments with tight deadlines
Willingness and ability to travel as required for on‑site event execution
Ability to lift and move light materials and equipment as needed for event setup and breakdown
Proficiency in tools such as Microsoft Office, and project management platforms
Ability to take direction while also demonstrating initiative and problem‑solving skills
Experience supporting live events, festivals, or large‑scale activations is preferred
Familiarity with production logistics, including run‑of‑show documents, call sheets, and vendor coordination is a plus
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Responsibilities
Support the planning and execution of assigned experiences by managing relevant details and logistics
Track intersecting timelines and deliverables across stakeholders to help ensure alignment
Coordinate weekly cross‑functional meetings for production and separate meetings for programming, as directed
Help maintain project timelines and budgets in collaboration with the Sr. Producer or assigned lead
Assist in delivering the specific vision, experience pillars, and goals for each experience, as outlined by leadership or the Sr. Producer
Flag any issues related to timelines, budgets, or deliverable quality to the Sr. Producer
Collaborate with agencies involved in the assigned experiences to help close gaps between production, programming, stage operations, and talent
Support on‑site execution, including agency deliverables, shipping and receiving, production schedules, and daily production checklists
Ensure promotional materials are aligned with the actual on‑site experience
Provide input on cross‑functional elements based on project goals, while deferring final decisions to the Sr. Producer
Act as a point of contact on‑site for assigned experiences and assist with coordinating logistics for VIP areas, greenrooms, consumer giveaways, apparel, venue operations, and cross‑department communication
Help track and organize owned assets for proper inventory and storage
Provide guidance to a Production Assistant during onboarding and on‑site execution
Ensure daily checklists are updated and communicate any concerns to the Sr. Producer, helping to follow through on proposed solutions
Maintain documentation such as status reports, planning templates, and other materials as directed by the Sr. Producer
Assist with physical setup and breakdown during load‑in/load‑out as needed
Contribute to detailed, metrics‑focused recaps with input from agencies and stakeholders
Track budget reconciliation status and raise any payment or invoicing issues to the Sr. Producer promptly
Attend multiple weekly internal status calls
Provide regular reporting updates on status and risks as requested by manager on each account assigned
Provide daily flash reporting throughout the event and complete the overall recap reporting for the Essence Festival of Culture 2026
Travel to New Orleans to activate client activations on site
Requirements
Bachelor’s degree in Marketing, Communications, Event Production, or a related field (or equivalent practical experience)
2–4+ years of experience in event production, experiential marketing, or project coordination
Strong organizational and project management skills, with the ability to manage multiple timelines and priorities simultaneously
Excellent written and verbal communication skills, with a high level of professionalism in cross‑functional environments
Experience coordinating with external agencies, vendors, and internal stakeholders
Ability to track budgets, timelines, and deliverables with attention to detail and accuracy
Comfortable working in fast‑paced, high‑pressure environments with tight deadlines
Willingness and ability to travel as required for on‑site event execution
Ability to lift and move light materials and equipment as needed for event setup and breakdown
Proficiency in tools such as Microsoft Office, and project management platforms
Ability to take direction while also demonstrating initiative and problem‑solving skills
Experience supporting live events, festivals, or large‑scale activations is preferred
Familiarity with production logistics, including run‑of‑show documents, call sheets, and vendor coordination is a plus
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