Public Relations and Performance Events Administrative Specialist/PR and Marketi
Commonwealth of VA Careers, Farmville, VA, United States
Job Description
Location: Farmville, VA Category: Classified Job Type: Full-time Non-Exempt Posted On: Thu Apr 16 2026
The Department of Music in the Cook-Cole College of Arts and Sciences invites applications for the position of Public Relations and Performance Events Administrative Specialist / Public Relations and Marketing Specialist III (00211). In collaboration with the music faculty, this individual will be responsible for scheduling, publicizing, and preparing for the execution of all departmental events, including new student auditions and recruitment events, faculty recruitment trips, student recitals, concert series, and the signature annual Holiday Dinner concert performance. This individual will play an integral role in helping the department prepare for its move to the new music education and performance hall, scheduled for opening in 2028, including developing and advancing its reputation as a regional destination performance venue. This individual will also provide administrative assistance to the academic department chair and faculty.
Performance and Event Planning
Coordinate the schedule of all departmental events, including classes, studios, Chamber Music Series concerts, guest artist, faculty, and student recitals, masterclasses, Honor Ensemble events, Longwood Center for Community Music events, etc.
Assist faculty in scheduling, planning, and execution of prospective student recruitment events, student recitals, and alumni and donor events
Oversee the planning and execution of the annual Holiday Concert and Dinner
Assist faculty in obtaining permissions and rights for music performances and contract preparations for visiting performers
Provide professional communications to and coordinate logistics of visits of performing artists
Coordinate preparation and distribution of programs for performances
Public Relations and Marketing
Provide exemplary professional customer service to all individuals (students, faculty, staff, performing artists, guests, alumni, donors) in every medium (phone, email, in person)
Develop and maintain department calendar of events, including Longwood Center for Community Music events
Publicize department events through various communication channels (print, department website, social media) to stakeholders (university, community, alumni)
Develop and maintain databases of all music department constituents and stakeholders, including alumni, donors, prospective students, PK-12 school contacts and music directors
Academic and Budget Administration
Manage Department of Music office and serve as area coordinator of the Music Building
Assist chair with course scheduling and hiring and onboarding of adjunct faculty
Manage budgets for all Music department accounts consistent with Longwood University policies and procedures
Maintain electronic files for syllabi and appropriate records management per Longwood University policies
Prepare eVA orders, travel requests and reimbursements for faculty and non-university persons participating in department activities, and compensation forms for adjunct, faculty overload, intersession and summer session per posted deadlines
Supervise student workers and interns
Process and maintain adequate inventory of departmentally-owned instruments, office and classrooms supplies
Keep minutes for departmental meetings; distribute minutes to the department upon chair's review and approval
Maintain training for BANNER, ARGOS, R25, Course Scheduling, and A/V equipment use
This position is located in Farmville, Virginia, and is required to work in person on Longwood University's campus.
Visa sponsorship is not available for this position.
Job Requirements
High School diploma or equivalent required; Bachelor's degree preferred, or commensurate training and work experience in higher education
Excellent communication skills and exemplary customer service skills required
Demonstrated ability to interact effectively with students, faculty, staff, parents, alumni, donors, vendors and the general public required
Work experience in general office procedures and records management required
Familiarity with advertising design, marketing and public relations, and social media preferred
Computer skills in MS Office (Word, Excel), Adobe required
Demonstrated ability to supervise students preferred
Work experience in event planning or public relations experience preferred
Demonstrated knowledge of university, state and federal regulations, particularly those that pertain to budget, preferred
Additional Information
This is a full-time, classified, non-exempt position in pay band 4. Salary will be commensurate with credentials and experience. A successful fingerprint-based criminal background investigation is required. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Commonwealth of Virginia benefits accompany this position to include:
State health and dental benefits & flexible spending accounts
Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays
Retirement savings plans (some with limited employer match available (VRS))
Life & Long-Term care insurance
Employee Assistance Program
Employee discounts for various services, including Verizon.
Educational benefits for most employees
Cost-effective Fitness Center membership for employees
In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or humres@longwood.edu .
Per CFR: Title 34, the Title IX Coordinator's contact information can be located through this link http://www.longwood.edu/titleix/ .
A diversified workforce is an important part of our strategic plan. EOE/AA
#J-18808-Ljbffr
Location: Farmville, VA Category: Classified Job Type: Full-time Non-Exempt Posted On: Thu Apr 16 2026
The Department of Music in the Cook-Cole College of Arts and Sciences invites applications for the position of Public Relations and Performance Events Administrative Specialist / Public Relations and Marketing Specialist III (00211). In collaboration with the music faculty, this individual will be responsible for scheduling, publicizing, and preparing for the execution of all departmental events, including new student auditions and recruitment events, faculty recruitment trips, student recitals, concert series, and the signature annual Holiday Dinner concert performance. This individual will play an integral role in helping the department prepare for its move to the new music education and performance hall, scheduled for opening in 2028, including developing and advancing its reputation as a regional destination performance venue. This individual will also provide administrative assistance to the academic department chair and faculty.
Performance and Event Planning
Coordinate the schedule of all departmental events, including classes, studios, Chamber Music Series concerts, guest artist, faculty, and student recitals, masterclasses, Honor Ensemble events, Longwood Center for Community Music events, etc.
Assist faculty in scheduling, planning, and execution of prospective student recruitment events, student recitals, and alumni and donor events
Oversee the planning and execution of the annual Holiday Concert and Dinner
Assist faculty in obtaining permissions and rights for music performances and contract preparations for visiting performers
Provide professional communications to and coordinate logistics of visits of performing artists
Coordinate preparation and distribution of programs for performances
Public Relations and Marketing
Provide exemplary professional customer service to all individuals (students, faculty, staff, performing artists, guests, alumni, donors) in every medium (phone, email, in person)
Develop and maintain department calendar of events, including Longwood Center for Community Music events
Publicize department events through various communication channels (print, department website, social media) to stakeholders (university, community, alumni)
Develop and maintain databases of all music department constituents and stakeholders, including alumni, donors, prospective students, PK-12 school contacts and music directors
Academic and Budget Administration
Manage Department of Music office and serve as area coordinator of the Music Building
Assist chair with course scheduling and hiring and onboarding of adjunct faculty
Manage budgets for all Music department accounts consistent with Longwood University policies and procedures
Maintain electronic files for syllabi and appropriate records management per Longwood University policies
Prepare eVA orders, travel requests and reimbursements for faculty and non-university persons participating in department activities, and compensation forms for adjunct, faculty overload, intersession and summer session per posted deadlines
Supervise student workers and interns
Process and maintain adequate inventory of departmentally-owned instruments, office and classrooms supplies
Keep minutes for departmental meetings; distribute minutes to the department upon chair's review and approval
Maintain training for BANNER, ARGOS, R25, Course Scheduling, and A/V equipment use
This position is located in Farmville, Virginia, and is required to work in person on Longwood University's campus.
Visa sponsorship is not available for this position.
Job Requirements
High School diploma or equivalent required; Bachelor's degree preferred, or commensurate training and work experience in higher education
Excellent communication skills and exemplary customer service skills required
Demonstrated ability to interact effectively with students, faculty, staff, parents, alumni, donors, vendors and the general public required
Work experience in general office procedures and records management required
Familiarity with advertising design, marketing and public relations, and social media preferred
Computer skills in MS Office (Word, Excel), Adobe required
Demonstrated ability to supervise students preferred
Work experience in event planning or public relations experience preferred
Demonstrated knowledge of university, state and federal regulations, particularly those that pertain to budget, preferred
Additional Information
This is a full-time, classified, non-exempt position in pay band 4. Salary will be commensurate with credentials and experience. A successful fingerprint-based criminal background investigation is required. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Commonwealth of Virginia benefits accompany this position to include:
State health and dental benefits & flexible spending accounts
Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays
Retirement savings plans (some with limited employer match available (VRS))
Life & Long-Term care insurance
Employee Assistance Program
Employee discounts for various services, including Verizon.
Educational benefits for most employees
Cost-effective Fitness Center membership for employees
In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or humres@longwood.edu .
Per CFR: Title 34, the Title IX Coordinator's contact information can be located through this link http://www.longwood.edu/titleix/ .
A diversified workforce is an important part of our strategic plan. EOE/AA
#J-18808-Ljbffr