Administrative Assistant - Sales & Marketing
Ginger Cove, Annapolis, MD, United States
Administrative Assistant - Sales & Marketing Annapolis, MD 21401
Overview Salary Range $22.00 - $25.00 Hourly Position Type Full Time Job Shift Day Shift
Description Administrative Assistant Sales & Marketing
Ginger Cove Annapolis, MD Full-Time $22-$25/hour (based on experience)
Be the Engine Behind a High-Performing Sales Team
Ginger Cove, a premier Continuing Care Retirement Community (CCRC) in Annapolis, is seeking a detail-oriented and customer-focused Administrative Assistant to support our Sales & Marketing team.
This is more than an administrative role, you'll play a key part in driving occupancy, supporting prospective residents, and ensuring a seamless sales experience from first inquiry to move-in.
The Administrative Assistant Sales & Marketing provides essential coordination, organization, and front-line support to the sales team. This role helps manage leads, enhance the prospective resident experience, and support marketing initiatives and events.
Key Responsibilities
Manage and track incoming leads, inquiries, and referrals
Maintain accurate data in CRM systems and generate reports
Prepare sales packets, contracts, and correspondence
Coordinate and schedule tours, appointments, and follow-up
Serve as a first point of contact for prospective residents and families (phone, email, in-person)
Deliver a warm, professional, and responsive experience
Assist in guiding prospects through the sales process
Support planning and execution of events, open houses, and outreach initiatives
Coordinate invitations, materials, and follow-up communication
Assist with marketing campaigns and collateral distribution
Maintain organized files, records, and databases
Manage calendars, scheduling, and team coordination
Track sales activity and support reporting needs
Order and manage marketing supplies and material
Partner with internal teams to support move-ins and resident onboarding
Communicate effectively with team members, leadership, and external contacts
Why Join Ginger Cove?
Competitive hourly pay: $22-$25/hour
Stable, full-time schedule
Collaborative, supportive team environment
Opportunity to directly impact community growth and resident experience
Mission-driven organization with a strong reputation
Qualifications Job Qualifications:
Associate's or Bachelor's degree in Business, Marketing, Communications, or related field preferred
13 years of experience in sales support, customer service, administrative coordination, or related role
Experience in senior living, healthcare, or CCRC environments preferred.
Strong organizational and time management skills with attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite and CRM systems
Ability to manage multiple priorities in a fast-paced environment
Strong interpersonal skills with a customer service-oriented approach
Ability to maintain confidentiality and professionalism at all times
Benefits & Perks:
At Ginger Cove, we value our team and offer a strong benefits package:
Medical, dental, and vision insurance Retirement plan with employer match Paid time off (accrual-based) Tuition assistance & scholarship programs Employee referral bonus program Annual bonus opportunities Employee recognition programs Additional voluntary (ancillary) benefits
Ginger Cove is an equal opportunity employer committed to providing equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, age, national origin, disability, genetic information, veteran status, or any other classification protected by applicable law. Ginger Cove will not tolerate harassment or discrimination based on any of these protected classifications.
Overview Salary Range $22.00 - $25.00 Hourly Position Type Full Time Job Shift Day Shift
Description Administrative Assistant Sales & Marketing
Ginger Cove Annapolis, MD Full-Time $22-$25/hour (based on experience)
Be the Engine Behind a High-Performing Sales Team
Ginger Cove, a premier Continuing Care Retirement Community (CCRC) in Annapolis, is seeking a detail-oriented and customer-focused Administrative Assistant to support our Sales & Marketing team.
This is more than an administrative role, you'll play a key part in driving occupancy, supporting prospective residents, and ensuring a seamless sales experience from first inquiry to move-in.
The Administrative Assistant Sales & Marketing provides essential coordination, organization, and front-line support to the sales team. This role helps manage leads, enhance the prospective resident experience, and support marketing initiatives and events.
Key Responsibilities
Manage and track incoming leads, inquiries, and referrals
Maintain accurate data in CRM systems and generate reports
Prepare sales packets, contracts, and correspondence
Coordinate and schedule tours, appointments, and follow-up
Serve as a first point of contact for prospective residents and families (phone, email, in-person)
Deliver a warm, professional, and responsive experience
Assist in guiding prospects through the sales process
Support planning and execution of events, open houses, and outreach initiatives
Coordinate invitations, materials, and follow-up communication
Assist with marketing campaigns and collateral distribution
Maintain organized files, records, and databases
Manage calendars, scheduling, and team coordination
Track sales activity and support reporting needs
Order and manage marketing supplies and material
Partner with internal teams to support move-ins and resident onboarding
Communicate effectively with team members, leadership, and external contacts
Why Join Ginger Cove?
Competitive hourly pay: $22-$25/hour
Stable, full-time schedule
Collaborative, supportive team environment
Opportunity to directly impact community growth and resident experience
Mission-driven organization with a strong reputation
Qualifications Job Qualifications:
Associate's or Bachelor's degree in Business, Marketing, Communications, or related field preferred
13 years of experience in sales support, customer service, administrative coordination, or related role
Experience in senior living, healthcare, or CCRC environments preferred.
Strong organizational and time management skills with attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite and CRM systems
Ability to manage multiple priorities in a fast-paced environment
Strong interpersonal skills with a customer service-oriented approach
Ability to maintain confidentiality and professionalism at all times
Benefits & Perks:
At Ginger Cove, we value our team and offer a strong benefits package:
Medical, dental, and vision insurance Retirement plan with employer match Paid time off (accrual-based) Tuition assistance & scholarship programs Employee referral bonus program Annual bonus opportunities Employee recognition programs Additional voluntary (ancillary) benefits
Ginger Cove is an equal opportunity employer committed to providing equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, age, national origin, disability, genetic information, veteran status, or any other classification protected by applicable law. Ginger Cove will not tolerate harassment or discrimination based on any of these protected classifications.