Commercial Leasing Administrator
Upward On, New York, NY, United States
This is an opportunity for a Commercial Leasing Administrator to join a fully integrated property management company at their corporate office in Midtown Manhattan. This is an exciting opportunity to play a key role in supporting commercial leasing operations while working closely with internal real estate, construction, and property management teams. The position offers strong exposure and growth potential within a dynamic real estate environment.
About the Company Our client is a New York-based owner and manager with a portfolio of over 4,000 residential units spanning luxury rental and condominium properties in some of NYC’s most sought-after neighborhoods, in addition to a robust retail and office portfolio. The Commercial Leasing Administrator will support approximately 50 retail spaces within the portfolio.
Responsibilities
Manage the entire lifecycle of commercial lease coordination, including coordination with property managers, tenants, brokers, and internal teams
Abstract leases, manage lease files, and maintain the property management database (MRI)
Review lease files to ensure compliance with lease requirements
Manage Certificates of Insurance (COIs), Estoppels, and Subordination, Non-Disturbance, and Attornment agreements (SNDAs), and communicate with tenants as needed
Track critical leasing, construction, and operational dates and proactively coordinate with internal stakeholders
Generate weekly and monthly internal reports
Serve as the point of contact for commercial tenants regarding lease-related questions
Assist in creating standard operating procedures (SOPs) for the department
Support the accounting and compliance teams on tenant receivables and lease-related matters
Greet visitors, answer phones, and handle general inquiries
Qualifications
Exceptional customer service skills with strong verbal and written communication abilities
Ability to multitask in a fast-paced environment; professional, goal-oriented, organized, and a self-starter
Fast learner and team player
Minimum of 3 years of experience in commercial real estate lease coordination or as a paralegal reviewing leases and preparing lease abstracts
Strong computer skills, including proficiency in MS SharePoint (Excel, Outlook, and Word), systems, and document management
#J-18808-Ljbffr
About the Company Our client is a New York-based owner and manager with a portfolio of over 4,000 residential units spanning luxury rental and condominium properties in some of NYC’s most sought-after neighborhoods, in addition to a robust retail and office portfolio. The Commercial Leasing Administrator will support approximately 50 retail spaces within the portfolio.
Responsibilities
Manage the entire lifecycle of commercial lease coordination, including coordination with property managers, tenants, brokers, and internal teams
Abstract leases, manage lease files, and maintain the property management database (MRI)
Review lease files to ensure compliance with lease requirements
Manage Certificates of Insurance (COIs), Estoppels, and Subordination, Non-Disturbance, and Attornment agreements (SNDAs), and communicate with tenants as needed
Track critical leasing, construction, and operational dates and proactively coordinate with internal stakeholders
Generate weekly and monthly internal reports
Serve as the point of contact for commercial tenants regarding lease-related questions
Assist in creating standard operating procedures (SOPs) for the department
Support the accounting and compliance teams on tenant receivables and lease-related matters
Greet visitors, answer phones, and handle general inquiries
Qualifications
Exceptional customer service skills with strong verbal and written communication abilities
Ability to multitask in a fast-paced environment; professional, goal-oriented, organized, and a self-starter
Fast learner and team player
Minimum of 3 years of experience in commercial real estate lease coordination or as a paralegal reviewing leases and preparing lease abstracts
Strong computer skills, including proficiency in MS SharePoint (Excel, Outlook, and Word), systems, and document management
#J-18808-Ljbffr