Property Coordinator
The Orden Company, LLC, Santa Fe Springs, CA, United States
Location: Santa Fe Springs
Status: Nonexempt, hourly
Salary Range: $28.00 to $38.00 hourly
About the Orden Company: The Orden Company (TOC) is a family-owned enterprise founded in 1960 on the basis of honesty, integrity, and customer service of the highest caliber. TOC hold a long-term view to real-estate ownership and remains focused on managing, renovating, developing and acquiring best-in-class industrial, multifamily, office and retail properties throughout California, Georgia and across the Sun Belt using a vertically integrated platform within house property and construction management services. Today, TOC is responsible for the day-to-day oversight of a significant and diversified portfolio of state-of-the-art industrial warehouses, including Golden Springs Business Park in Santa Fe Springs, multiple industrial properties throughout Southern California and Georgia, industrial outdoor storage facilities, office buildings, multi-family assets, retail centers, convenience stores and gas stations, billboards, and solar panel arrays.
Mission Statement Our mission is to create long term value through proactive asset management, exceptional tenant experiences, and disciplined acquisitions and development. As we continue to grow and diversify our asset base, we are seeking a proven and strategic Property Coordinator within our Real Estate Department to support the administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at company-owned commercial and industrial properties.
As a Property Coordinator, you'll support a Senior Property Manager/Director in overseeing a large portfolio of industrial properties in the Santa Fe Springs, CA area. This role reports directly to the Senior Property Manager/Director and plays a key part in the day-to-day operations and strategic management of our real estate assets. Every person is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. It is important that you review these duties, skills, and physical requirements closely, and that you can perform all the duties, have the skills, and possess the physical abilities necessary to perform the job as described.
Job Summary The purpose of this job description is to communicate the duties and responsibilities associated with the position of Property Coordinator. While the following information should be considered a comprehensive description of the position, it should also be noted that some duties and responsibilities may not be specifically addressed. The Property Coordinator position supports the administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at company-owned commercial and industrial properties. The Property Coordinator is responsible for assisting the Senior Property Manager/Director with the management of all on-site operations and achieving property financial and operational objectives.
Duties & Responsibilities
Assist in the day-to-day operational management of buildings and grounds consistent with Orden policies & procedures, approved budgets, business plans, and management direction.
Bid work for repairs and maintenance.
Keep accurate records of current space conditions including roof, HVAC, utilities, and special circumstances.
Coordinate building access to brokers, tenants, and vendors.
Oversee service contracts, purchase orders, and work authorizations.
Obtain certificates of insurance or waivers from contractors, suppliers and other third parties, and assure adherence to safety requirements pertinent to property visitors, tenants, and employees.
Collect rents and other receivables, invoicing tenants as required, and pursue collections as necessary as directed by the Senior Property Manager/Director.
Coordinate tenant move-in and move-out process.
Assist with CAM reconciliations, variance reporting, financial reporting, and annual budget process.
Review and approval of monthly property invoices and follow up on vendor payment issues as they arise.
Act as liaison between property and other departments such as leasing, accounting, etc.
Provide excellent customer service to tenants, prospective tenants, vendors, etc.
Coordinate closely with the Facilities Manager and facilities team to ensure tenant requests and property maintenance tasks are addressed timely, within scope and budget.
Additional responsibilities as assigned.
Qualifications
Bachelor’s degree in Finance, Business Administration, or related field preferred, not required.
3+ years’ experience in Property Management required, Commercial or Industrial experience a big plus.
Experience with Yardi is required.
Working knowledge of work order systems required, experience with Angus preferred.
Proficient in Microsoft Office.
Ability to work on multiple projects with accuracy and efficiency, while keeping deadlines.
Strong verbal and written communication skills.
Benefits We offer a comprehensive benefits package designed to support the health and well-being of our employees, including:
Medical, dental, and vision insurance.
Life insurance.
401(k) retirement plan with company match.
Paid time off and holidays.
Physical Requirements
Stand and walk or sit alternatively depending on specific needs of the day. Estimate 70% of time spent sitting at desk and 30% standing/walking.
Constant need (66% to 100% of the time) to perform the following physical activities:
Corporate/inter-office/employee communication Mouse, Telephone/doorknob use Typing, Operation of office equipment
Vision Requirements
Constant need (66% to 100% of the time) to complete forms, read and review report, answer wide variety of correspondence, view computer screen. Frequent need to see small detail.
Constant need (66% to 100% of the time) to see things clearly beyond arm’s reach.
Hearing Requirements
Constant need (66% to 100% of the time) to communicate over telephone and in person with employees and vendors.
Speaking Requirements
Constant need (66% to 100% of the time) to communicate over telephone and in person with employees and vendors.
Driving/Traveling Requirements
Occasional need (1% to 33% of the time) to utilize personal transportation.
Must have and maintain a valid driver’s license and automobile insurance.
Constantly indoors (66% to 100% of the time).
Reasoning Development
Must be able to apply principles of logical thinking to a variety of practical situations and
Accurately follow standardized procedures that may occasionally involve minor deviations.
Needs ability to think rationally beyond a specific set of instructions.
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Mission Statement Our mission is to create long term value through proactive asset management, exceptional tenant experiences, and disciplined acquisitions and development. As we continue to grow and diversify our asset base, we are seeking a proven and strategic Property Coordinator within our Real Estate Department to support the administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at company-owned commercial and industrial properties.
As a Property Coordinator, you'll support a Senior Property Manager/Director in overseeing a large portfolio of industrial properties in the Santa Fe Springs, CA area. This role reports directly to the Senior Property Manager/Director and plays a key part in the day-to-day operations and strategic management of our real estate assets. Every person is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. It is important that you review these duties, skills, and physical requirements closely, and that you can perform all the duties, have the skills, and possess the physical abilities necessary to perform the job as described.
Job Summary The purpose of this job description is to communicate the duties and responsibilities associated with the position of Property Coordinator. While the following information should be considered a comprehensive description of the position, it should also be noted that some duties and responsibilities may not be specifically addressed. The Property Coordinator position supports the administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at company-owned commercial and industrial properties. The Property Coordinator is responsible for assisting the Senior Property Manager/Director with the management of all on-site operations and achieving property financial and operational objectives.
Duties & Responsibilities
Assist in the day-to-day operational management of buildings and grounds consistent with Orden policies & procedures, approved budgets, business plans, and management direction.
Bid work for repairs and maintenance.
Keep accurate records of current space conditions including roof, HVAC, utilities, and special circumstances.
Coordinate building access to brokers, tenants, and vendors.
Oversee service contracts, purchase orders, and work authorizations.
Obtain certificates of insurance or waivers from contractors, suppliers and other third parties, and assure adherence to safety requirements pertinent to property visitors, tenants, and employees.
Collect rents and other receivables, invoicing tenants as required, and pursue collections as necessary as directed by the Senior Property Manager/Director.
Coordinate tenant move-in and move-out process.
Assist with CAM reconciliations, variance reporting, financial reporting, and annual budget process.
Review and approval of monthly property invoices and follow up on vendor payment issues as they arise.
Act as liaison between property and other departments such as leasing, accounting, etc.
Provide excellent customer service to tenants, prospective tenants, vendors, etc.
Coordinate closely with the Facilities Manager and facilities team to ensure tenant requests and property maintenance tasks are addressed timely, within scope and budget.
Additional responsibilities as assigned.
Qualifications
Bachelor’s degree in Finance, Business Administration, or related field preferred, not required.
3+ years’ experience in Property Management required, Commercial or Industrial experience a big plus.
Experience with Yardi is required.
Working knowledge of work order systems required, experience with Angus preferred.
Proficient in Microsoft Office.
Ability to work on multiple projects with accuracy and efficiency, while keeping deadlines.
Strong verbal and written communication skills.
Benefits We offer a comprehensive benefits package designed to support the health and well-being of our employees, including:
Medical, dental, and vision insurance.
Life insurance.
401(k) retirement plan with company match.
Paid time off and holidays.
Physical Requirements
Stand and walk or sit alternatively depending on specific needs of the day. Estimate 70% of time spent sitting at desk and 30% standing/walking.
Constant need (66% to 100% of the time) to perform the following physical activities:
Corporate/inter-office/employee communication Mouse, Telephone/doorknob use Typing, Operation of office equipment
Vision Requirements
Constant need (66% to 100% of the time) to complete forms, read and review report, answer wide variety of correspondence, view computer screen. Frequent need to see small detail.
Constant need (66% to 100% of the time) to see things clearly beyond arm’s reach.
Hearing Requirements
Constant need (66% to 100% of the time) to communicate over telephone and in person with employees and vendors.
Speaking Requirements
Constant need (66% to 100% of the time) to communicate over telephone and in person with employees and vendors.
Driving/Traveling Requirements
Occasional need (1% to 33% of the time) to utilize personal transportation.
Must have and maintain a valid driver’s license and automobile insurance.
Constantly indoors (66% to 100% of the time).
Reasoning Development
Must be able to apply principles of logical thinking to a variety of practical situations and
Accurately follow standardized procedures that may occasionally involve minor deviations.
Needs ability to think rationally beyond a specific set of instructions.
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