Event Technical Producer
AVT Productions, Santa Clara, CA, United States
Planning and executing events, with an expertise in implementing the overall creative, technical and logistical elements that help an event succeed (event design, build strategies, audio‑visual production, networking, logistics, partner sourcing, partner management, asset management, budgeting, negotiation, and client service).
Technical Producers and their teams run the event from concept, to design, to implementation, to live show, to load out.
Collaborate with Client Experience Department and support sales effort.
Involved in more than just the planning and execution of the event, but also brand building, marketing and the overall communication strategy of the client.
Working effectively with both client and internal teams to flawlessly deliver event programs that drive client results against established strategic objectives, timelines and financial goals.
Thrive under pressure, enjoy travel, and have a passion for event production and logistics.
JOB RELATIONSHIPS
Reports To: Director of Productions
Direct Reports: no
Hiring Authority: Yes
ESSENTIAL DUTIES & RESPONSIBILITIES
Oversee resources to proactively ensure high quality service delivery while striving for continuous improvement.
Responsible for following department protocols for event planning
Establish a project plan for each portion of implementation and holding internal and external partners accountable
Work with the AVT Productions internal team, warehouse and external vendors in ensuring that all logistical needs for the event are understood and met.
Train and develop future Technical Producers
Identify necessary vendor / partner support, and then source and manage accordingly
Liaise with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event
Track budget costs throughout the course of project and communicate scope changes that affect budget to the account team in a clear manner to Account Manager
Understands profit margins and effectively meets or exceeds Pre and Post Show Margin Metrics
Onsite main point of contact for all aspects of production
Utilize strong internal partnership skills while working cross-functionally with the Sales, Business Development, Finance, Creative and other internal teams in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction is met
Exhibit exceptional written and verbal communication skills with superb attention to detail
Work very closely with Account Manager in managing of the project budget, keeping track of expenses and updating the team on costs so that they are able to be communicated to the client as needed
Ongoing reconciliation of all project expenses, including ensuring vendor invoices are accurate and client invoices reflect all approved event expenses
Provide solutions for presentation needs occasionally under high-pressure circumstances.
Provide immediate response to requests for assistance to events in progress.
Responsible for the quality of service delivered by part time A/V Techs and union labor.
Manage part time AV techs and union employees show assignments and duties
Responsible for ongoing coaching and development of staff and timely performance management feedback.
All other duties as assigned.
QUALIFICATIONS
5+ years’ experience managing and directing corporate special events
Leadership, Management and Accountability skills
Working with budgets with multiple levels
Effectively managing and executing against $500k on budgets
Demonstrate an extreme high level of knowledge in large-scale corporate special events and productions
Auto CAD & Vectorworks design skill and experience
Educated on the latest event technologies, with the ability to weave these in to event experience seamlessly
Experience in managing labor crews of 20 or more people
Eye for detail and maniacal attention to delivering high quality, error-free deliverables
Builds solid and reciprocal relationships with designated client contacts and vendors
Fosters trust and open/honest communication with the internal team and partners
Gathers and analyzes program data to identify opportunities and make recommendations on strategy
Ability to read audio visual design documents.
Knowledge of Microsoft Office products including Outlook, Excel and Word
Ability to meet tight deadlines and work well under pressure.
Strong organizational skills, time management skills and attention to detail required.
Strong verbal and written communication skills.
Ability to prioritize and manage multiple tasks/projects.
Ability to work independently without supervision, be self-directed and demonstrate initiative.
Ability to take direction without follow up.
Ability to work collaboratively with others for whom you have no direct supervisory authority.
Strong teamwork and team synergy skills required.
Excellent ability to establish rapport with others and ability to build strong interpersonal relationships.
Exhibit good judgment and decision-making skills.
Availability and willingness to work extended hours, including nights, weekends, holidays and be on-call as necessary.
Willingness to work a flexible schedule based on the changing priorities of the department.
PHYSICAL REQUIREMENTS
Capability to stand, kneel and/or crouch for long periods of time
Capability to work in hot humid environments
Capability to work in cold environments
Capability to lift & move excess of 60lbs as is necessary in the normal flow of the day to day work load unassisted and lift and move 100lbs with assistance.
Assist in the loading of various vehicles with equipment including 45’ trailers as needed
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Technical Producers and their teams run the event from concept, to design, to implementation, to live show, to load out.
Collaborate with Client Experience Department and support sales effort.
Involved in more than just the planning and execution of the event, but also brand building, marketing and the overall communication strategy of the client.
Working effectively with both client and internal teams to flawlessly deliver event programs that drive client results against established strategic objectives, timelines and financial goals.
Thrive under pressure, enjoy travel, and have a passion for event production and logistics.
JOB RELATIONSHIPS
Reports To: Director of Productions
Direct Reports: no
Hiring Authority: Yes
ESSENTIAL DUTIES & RESPONSIBILITIES
Oversee resources to proactively ensure high quality service delivery while striving for continuous improvement.
Responsible for following department protocols for event planning
Establish a project plan for each portion of implementation and holding internal and external partners accountable
Work with the AVT Productions internal team, warehouse and external vendors in ensuring that all logistical needs for the event are understood and met.
Train and develop future Technical Producers
Identify necessary vendor / partner support, and then source and manage accordingly
Liaise with audio-visual partners with sourcing all needs and ensuring that they are appropriately incorporated into the overall event
Track budget costs throughout the course of project and communicate scope changes that affect budget to the account team in a clear manner to Account Manager
Understands profit margins and effectively meets or exceeds Pre and Post Show Margin Metrics
Onsite main point of contact for all aspects of production
Utilize strong internal partnership skills while working cross-functionally with the Sales, Business Development, Finance, Creative and other internal teams in order to ensure that the project is implemented with internal stakeholders as required, and that client vision and satisfaction is met
Exhibit exceptional written and verbal communication skills with superb attention to detail
Work very closely with Account Manager in managing of the project budget, keeping track of expenses and updating the team on costs so that they are able to be communicated to the client as needed
Ongoing reconciliation of all project expenses, including ensuring vendor invoices are accurate and client invoices reflect all approved event expenses
Provide solutions for presentation needs occasionally under high-pressure circumstances.
Provide immediate response to requests for assistance to events in progress.
Responsible for the quality of service delivered by part time A/V Techs and union labor.
Manage part time AV techs and union employees show assignments and duties
Responsible for ongoing coaching and development of staff and timely performance management feedback.
All other duties as assigned.
QUALIFICATIONS
5+ years’ experience managing and directing corporate special events
Leadership, Management and Accountability skills
Working with budgets with multiple levels
Effectively managing and executing against $500k on budgets
Demonstrate an extreme high level of knowledge in large-scale corporate special events and productions
Auto CAD & Vectorworks design skill and experience
Educated on the latest event technologies, with the ability to weave these in to event experience seamlessly
Experience in managing labor crews of 20 or more people
Eye for detail and maniacal attention to delivering high quality, error-free deliverables
Builds solid and reciprocal relationships with designated client contacts and vendors
Fosters trust and open/honest communication with the internal team and partners
Gathers and analyzes program data to identify opportunities and make recommendations on strategy
Ability to read audio visual design documents.
Knowledge of Microsoft Office products including Outlook, Excel and Word
Ability to meet tight deadlines and work well under pressure.
Strong organizational skills, time management skills and attention to detail required.
Strong verbal and written communication skills.
Ability to prioritize and manage multiple tasks/projects.
Ability to work independently without supervision, be self-directed and demonstrate initiative.
Ability to take direction without follow up.
Ability to work collaboratively with others for whom you have no direct supervisory authority.
Strong teamwork and team synergy skills required.
Excellent ability to establish rapport with others and ability to build strong interpersonal relationships.
Exhibit good judgment and decision-making skills.
Availability and willingness to work extended hours, including nights, weekends, holidays and be on-call as necessary.
Willingness to work a flexible schedule based on the changing priorities of the department.
PHYSICAL REQUIREMENTS
Capability to stand, kneel and/or crouch for long periods of time
Capability to work in hot humid environments
Capability to work in cold environments
Capability to lift & move excess of 60lbs as is necessary in the normal flow of the day to day work load unassisted and lift and move 100lbs with assistance.
Assist in the loading of various vehicles with equipment including 45’ trailers as needed
#J-18808-Ljbffr