Administrative Assistant (Senior level)
CGI, Sacramento, CA, United States
Administrative Assistant (Senior Level)
CGI is seeking a highly organized, proactive, and resourceful Administrative Assistant to join our team! The ideal candidate will demonstrate exceptional time management skills and a proven ability to provide high-level support in a fast-paced environment. Requires a detail-oriented professional who can anticipate needs, manage competing priorities, and handle confidential information with discretion. This is a fully onsite position located at our CGI office in Sacramento, CA, requiring attendance five days per week!
Your future duties and responsibilities:
- Administrative Support: Provide comprehensive support to senior executives, including calendar management, meeting coordination, travel arrangements, and completion of ad hoc projects and data requests
- Communication Management: Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely and professional communication
- Document Preparation: Prepare reports, presentations, meeting agendas, and minutes; ensure accuracy, organization, and timely delivery; manage executive signature approvals
- Event Coordination: Plan and execute meetings, conferences, and local events, including logistics, venue selection, and catering
- Confidentiality: Handle sensitive and confidential information with the highest level of discretion
- Office Management: Oversee office operations and supplies to maintain an efficient work environment; provide backup receptionist support as needed
- Team Collaboration: Partner with other administrative professionals, departments, and external stakeholders to ensure seamless operations
- Travel & Expense Management: Coordinate complex domestic and international travel, accommodations, and expense reporting with a focus on efficiency and cost-effectiveness
Required qualifications to be successful in this role:
- High school diploma with minimum of 5+ years of related executive-level administrative support experience
- Exceptional organizational and time-management skills with the ability to manage multiple priorities
- Strong written and verbal communication skills; comfortable interacting with senior leadership and external partners
- Highly proficient in Microsoft Office Suite and SharePoint
- Advanced calendaring experience supporting multiple executives
- Strong note-taking skills with the ability to track and follow up on action items
- Ability to work independently with sound judgment and strong problem-solving skills
- High level of professionalism, integrity, and attention to detail
- Proven ability to maintain confidentiality and exercise discretion
- Ability to remain calm under pressure and resolve issues efficiently
- Flexibility to work outside of standard business hours when needed
- Strong relationship-building skills across teams and stakeholders
- Proactive mindset with a focus on improving processes and efficiency
- Professional presence with a positive, energetic attitude
- Experience booking domestic and international travel, including air, ground transportation, and lodging
Skills:
What you can expect from us:
Together, as owners, let's turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
CGI is seeking a highly organized, proactive, and resourceful Administrative Assistant to join our team! The ideal candidate will demonstrate exceptional time management skills and a proven ability to provide high-level support in a fast-paced environment. Requires a detail-oriented professional who can anticipate needs, manage competing priorities, and handle confidential information with discretion. This is a fully onsite position located at our CGI office in Sacramento, CA, requiring attendance five days per week!
Your future duties and responsibilities:
- Administrative Support: Provide comprehensive support to senior executives, including calendar management, meeting coordination, travel arrangements, and completion of ad hoc projects and data requests
- Communication Management: Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely and professional communication
- Document Preparation: Prepare reports, presentations, meeting agendas, and minutes; ensure accuracy, organization, and timely delivery; manage executive signature approvals
- Event Coordination: Plan and execute meetings, conferences, and local events, including logistics, venue selection, and catering
- Confidentiality: Handle sensitive and confidential information with the highest level of discretion
- Office Management: Oversee office operations and supplies to maintain an efficient work environment; provide backup receptionist support as needed
- Team Collaboration: Partner with other administrative professionals, departments, and external stakeholders to ensure seamless operations
- Travel & Expense Management: Coordinate complex domestic and international travel, accommodations, and expense reporting with a focus on efficiency and cost-effectiveness
Required qualifications to be successful in this role:
- High school diploma with minimum of 5+ years of related executive-level administrative support experience
- Exceptional organizational and time-management skills with the ability to manage multiple priorities
- Strong written and verbal communication skills; comfortable interacting with senior leadership and external partners
- Highly proficient in Microsoft Office Suite and SharePoint
- Advanced calendaring experience supporting multiple executives
- Strong note-taking skills with the ability to track and follow up on action items
- Ability to work independently with sound judgment and strong problem-solving skills
- High level of professionalism, integrity, and attention to detail
- Proven ability to maintain confidentiality and exercise discretion
- Ability to remain calm under pressure and resolve issues efficiently
- Flexibility to work outside of standard business hours when needed
- Strong relationship-building skills across teams and stakeholders
- Proactive mindset with a focus on improving processes and efficiency
- Professional presence with a positive, energetic attitude
- Experience booking domestic and international travel, including air, ground transportation, and lodging
Skills:
What you can expect from us:
Together, as owners, let's turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.