Administrative Assistant - Planning and Conservation (Marion)
Town of Marion, Marion, MA, United States
Job Posting
Town of Marion
Administrative Assistant – Planning and Conservation
The Town of Marion has an immediate opening for a highly motivated and skilled individual as the Administrative Assistant in the Planning and Conservation Department. This is a full-time bargaining unit position, working under the general direction of the Town Planner.
The successful candidate will perform a variety of administrative and clerical tasks including but not limited to processing applications and permits, scheduling meetings and appointments, organizing and maintaining files, creating reports, and providing excellent customer service to town residents and other stakeholders (70%).
The administrative assistant will also provide support to the Planning Board and Conservation Commission scheduling and attending meetings, compiling minutes, posting public meetings and verifying adherence to regulatory process and other typical administrative tasks (30%).
Key Responsibilities:
·
Perform a variety of administrative and clerical tasks to support the day-to-day operations of a town office
·
Answering public inquiries regarding the Massachusetts Wetlands Protection Act and related regulations
·
Assisting with DEP form filings (e.g., Notices of Intent, Requests for Determinations)
·
Preparing official documents for Planning Board and Conservation Commission approval
·
Reviewing application filings for accuracy
·
Scheduling and preparing meeting agendas
·
Attending Planning Board and Conservation Commission meetings and developing meeting minutes
Process applications and permits accurately and efficiently
Organize and maintain both physical and electronic files, ensuring that all documents are up-to-date and easily accessible
Create and prepare reports, correspondence, and other documentation as needed
Provide excellent customer service, addressing inquiries from town residents, visitors, and other stakeholders in a friendly and professional manner
Assist with office management duties and special projects as assigned
Maintain a positive, welcoming environment for all who interact with the town office
Required Qualifications:
·
Minimum age of eighteen (18) years old
·
High School Diploma or equivalent
·
Valid Massachusetts Motor Vehicle License
Strong organizational and time management skills with an ability to prioritize effectively
Excellent communication and interpersonal skills
Proficiency with office software (Microsoft Office Suite)
Ability to maintain confidentiality and handle sensitive information
·
Strong attention to detail and ability to multitask effectively
·
Ability to work independently, as well as part of a team, in a fast-paced environment while maintaining a high level of professionalism and confidentiality
Preferred Qualifications:
·
College degree from an accredited college or university in a related field
·
Knowledge of Wetlands Protection Act
·
Knowledge of Open Meeting Law
·
Previous experience in an administrative or clerical role
Featured benefits:
·
Medical insurance
·
Vision insurance
·
Dental insurance
·
Pension plan
·
Tuition assistance
·
Disability insurance
Working Conditions:
·
Work is conducted primarily in an office setting
Pay Rate:
$24.11+ per hour based on experience
Interested individuals should submit a cover letter and resume to the office of Doug Guey-Lee, 14 Barnabas Road, Marion, MA 02738 or via email at dgueylee@marionma.gov. Job is open until filled.
The Town of Marion is an equal opportunity employer.
Town of Marion
Administrative Assistant – Planning and Conservation
The Town of Marion has an immediate opening for a highly motivated and skilled individual as the Administrative Assistant in the Planning and Conservation Department. This is a full-time bargaining unit position, working under the general direction of the Town Planner.
The successful candidate will perform a variety of administrative and clerical tasks including but not limited to processing applications and permits, scheduling meetings and appointments, organizing and maintaining files, creating reports, and providing excellent customer service to town residents and other stakeholders (70%).
The administrative assistant will also provide support to the Planning Board and Conservation Commission scheduling and attending meetings, compiling minutes, posting public meetings and verifying adherence to regulatory process and other typical administrative tasks (30%).
Key Responsibilities:
·
Perform a variety of administrative and clerical tasks to support the day-to-day operations of a town office
·
Answering public inquiries regarding the Massachusetts Wetlands Protection Act and related regulations
·
Assisting with DEP form filings (e.g., Notices of Intent, Requests for Determinations)
·
Preparing official documents for Planning Board and Conservation Commission approval
·
Reviewing application filings for accuracy
·
Scheduling and preparing meeting agendas
·
Attending Planning Board and Conservation Commission meetings and developing meeting minutes
Process applications and permits accurately and efficiently
Organize and maintain both physical and electronic files, ensuring that all documents are up-to-date and easily accessible
Create and prepare reports, correspondence, and other documentation as needed
Provide excellent customer service, addressing inquiries from town residents, visitors, and other stakeholders in a friendly and professional manner
Assist with office management duties and special projects as assigned
Maintain a positive, welcoming environment for all who interact with the town office
Required Qualifications:
·
Minimum age of eighteen (18) years old
·
High School Diploma or equivalent
·
Valid Massachusetts Motor Vehicle License
Strong organizational and time management skills with an ability to prioritize effectively
Excellent communication and interpersonal skills
Proficiency with office software (Microsoft Office Suite)
Ability to maintain confidentiality and handle sensitive information
·
Strong attention to detail and ability to multitask effectively
·
Ability to work independently, as well as part of a team, in a fast-paced environment while maintaining a high level of professionalism and confidentiality
Preferred Qualifications:
·
College degree from an accredited college or university in a related field
·
Knowledge of Wetlands Protection Act
·
Knowledge of Open Meeting Law
·
Previous experience in an administrative or clerical role
Featured benefits:
·
Medical insurance
·
Vision insurance
·
Dental insurance
·
Pension plan
·
Tuition assistance
·
Disability insurance
Working Conditions:
·
Work is conducted primarily in an office setting
Pay Rate:
$24.11+ per hour based on experience
Interested individuals should submit a cover letter and resume to the office of Doug Guey-Lee, 14 Barnabas Road, Marion, MA 02738 or via email at dgueylee@marionma.gov. Job is open until filled.
The Town of Marion is an equal opportunity employer.