Event Coordinator Job at Coyote Creek Golf Club in San Jose
Coyote Creek Golf Club, San Jose, CA, United States
Coyote Creek Golf Club, located at the southern tip of Silicon Valley in San Jose, CA, is home to two Jack Nicklaus-designed 18-hole golf courses. With breathtaking views of rolling hills, lush fairways, and top-tier practice facilities, the club offers a premier golfing experience. Beyond sports, Coyote Creek stands as a distinguished venue for a wide range of events, from weddings to corporate gatherings, combining elegant indoor and outdoor spaces with exceptional service. Guests can enjoy dining at the 12 Mile Station restaurant and garden patio, adding to the club's reputation for creating unforgettable experiences. Recognized as a top golf course by Metro "The Best of The Silicon Valley" 2024 and rated 4 1/2 stars by Golf Digest, the club has proudly hosted the PGA Champions Tour twice.
Overview
Coyote Creek is accepting applications for the Event Coordinator Position at the Club. The primary function of this role is to assist the Director of Private Events in the planning and execution of all events. These events include golf tournaments, weddings, celebrations, business meetings, corporate trainings and other private events.
Essential Job Functions
Provide key assistance to the Directors of Food & Beverage, Private Events, and Golf Tournaments
Supervise banquet staff during the set up and day-of private events, weddings, and golf tournament banquets.
Assist Food & Beverage Director with collection and coordination of event details from Director of Private Events
Acts as the primary day-of point of contact for client during private events and weddings
Communicate any specific staffing requirements to Director of Food & Beverage
Ensure events are ran in a timely and seamless manner
Assist clients with setup and breakdown of decorations as needed
Inspect table set-ups; check for cleanliness, neatness, and ensure tables are in agreement with client preferences and departmental standards; rectify deficiencies with respective staff.
Produce details for events (BEO, floor layouts, any other specifics)
Communicate with Director of Food & Beverage regarding any dietary restrictions or preferences
Functions as event closer if necessary; ensuring guest departure, breakdown, and set-up for the next event.
Conduct wedding ceremony rehearsal– includes; instruction for ushers, family seating, and wedding party processional and recessional
Coordinate with outside event staff (DJ, Florist, Videographer) to ensure client satisfaction
Work closely with banquet captain to ensure proper set-up, preparation, execution, and breakdown of all F&B related events
Communicate any areas of need, problems, and concerns from a guest to the Director of Private Events and/or General Manager
Maintains proactive, positive, and open line of communication with the client to ensure understanding of expectations and client satisfaction.
Being a team player is essential; assist staff members in any way you see best fit
Required Knowledge, Skills, and Competences
Knowledge of basic hospitality service standards
Problem-solving skills and deductive reasoning abilities
Excellent organizational skills and time management skills
Able to work under pressure and remain calm to resolve problems using good judgment
Maintain a professional and well-groomed appearance in accordance with our dress code policy.
Experience accommodating dissatisfied clients; a customer-first mindset is crucial
Proficient computer skills and experience using web-based graphic design software is preferred
Bi-lingual English/Spanish is preferred
Qualifications
Minimum 21 years of age to serve alcoholic beverages
Required Certifications
Food Handlers Certificate
California Alcoholic Beverage Commission Certificate
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In Summary: Coyote Creek is accepting applications for the Event Coordinator position at the Club . The primary function of this role is to assist the Director of Private Events in the planning and execution of all events . These events include golf tournaments, weddings, celebrations, business meetings, corporate trainings and other private events .
En Español: El Coyote Creek Golf Club, ubicado en la punta sur de Silicon Valley en San Jose, CA, es el hogar de dos campos de golf de 18 hoyos diseñados por Jack Nicklaus. Con vistas impresionantes a las colinas rodantes, exuberantes fairways y instalaciones de práctica de primer nivel, el club ofrece una experiencia de golf privilegiada. Más allá del deporte, Coyot Creek se destaca como un lugar distinguido para una amplia gama de eventos, desde bodas hasta reuniones corporativas, que combinan espacios elegantes interiores y al aire libre con servicio excepcional. Los huéspedes pueden disfrutar de cenar en el restaurante 12 Mile Station y patio jardín, lo que aumenta la reputación del club por crear experiencias inolvidables. Reconocido como un campo de golf orgulloso por "The Best View of The Metro Valley" 2024 y calificado 4 1/2 estrellas por Digest Golf Club , el club acogió los Campeones PGA . Estos eventos incluyen torneos de golf, bodas, celebraciones, reuniones empresariales, capacitaciones corporativas y otros eventos privados. Funciones esenciales del trabajo Proporcionar asistencia clave a los directores de Food & Beverage, Private Events, and Golf Tournaments Supervisar al personal del banquete durante la puesta en marcha y el día de los acontecimientos privados, las bodas y los banquetes de torneo de golf. Asistir al Director de Alimentos y Bebidas con la recopilación y coordinación de detalles del evento desde el Director de Eventos Privados Excelentes Actes como el principal punto de contacto para el cliente durante los eventos y bodas Comunicar cualquier exigencia específica del personal al director de alimentos y bebidas Asegurar que los eventos se ejecuten de una manera oportuna y fluida con la configuración y descomposición de las mesas según sea necesario Inspeccionar los establecimientos administrativos; asegurar que las normas profesionales de limpieza, asegurarse y garantizar que las competencias estén en acuerdo con los estándares cerrados y arreglar las necesidades del departamento de hospitalidad.
Overview
Coyote Creek is accepting applications for the Event Coordinator Position at the Club. The primary function of this role is to assist the Director of Private Events in the planning and execution of all events. These events include golf tournaments, weddings, celebrations, business meetings, corporate trainings and other private events.
Essential Job Functions
Provide key assistance to the Directors of Food & Beverage, Private Events, and Golf Tournaments
Supervise banquet staff during the set up and day-of private events, weddings, and golf tournament banquets.
Assist Food & Beverage Director with collection and coordination of event details from Director of Private Events
Acts as the primary day-of point of contact for client during private events and weddings
Communicate any specific staffing requirements to Director of Food & Beverage
Ensure events are ran in a timely and seamless manner
Assist clients with setup and breakdown of decorations as needed
Inspect table set-ups; check for cleanliness, neatness, and ensure tables are in agreement with client preferences and departmental standards; rectify deficiencies with respective staff.
Produce details for events (BEO, floor layouts, any other specifics)
Communicate with Director of Food & Beverage regarding any dietary restrictions or preferences
Functions as event closer if necessary; ensuring guest departure, breakdown, and set-up for the next event.
Conduct wedding ceremony rehearsal– includes; instruction for ushers, family seating, and wedding party processional and recessional
Coordinate with outside event staff (DJ, Florist, Videographer) to ensure client satisfaction
Work closely with banquet captain to ensure proper set-up, preparation, execution, and breakdown of all F&B related events
Communicate any areas of need, problems, and concerns from a guest to the Director of Private Events and/or General Manager
Maintains proactive, positive, and open line of communication with the client to ensure understanding of expectations and client satisfaction.
Being a team player is essential; assist staff members in any way you see best fit
Required Knowledge, Skills, and Competences
Knowledge of basic hospitality service standards
Problem-solving skills and deductive reasoning abilities
Excellent organizational skills and time management skills
Able to work under pressure and remain calm to resolve problems using good judgment
Maintain a professional and well-groomed appearance in accordance with our dress code policy.
Experience accommodating dissatisfied clients; a customer-first mindset is crucial
Proficient computer skills and experience using web-based graphic design software is preferred
Bi-lingual English/Spanish is preferred
Qualifications
Minimum 21 years of age to serve alcoholic beverages
Required Certifications
Food Handlers Certificate
California Alcoholic Beverage Commission Certificate
#J-18808-Ljbffr
In Summary: Coyote Creek is accepting applications for the Event Coordinator position at the Club . The primary function of this role is to assist the Director of Private Events in the planning and execution of all events . These events include golf tournaments, weddings, celebrations, business meetings, corporate trainings and other private events .
En Español: El Coyote Creek Golf Club, ubicado en la punta sur de Silicon Valley en San Jose, CA, es el hogar de dos campos de golf de 18 hoyos diseñados por Jack Nicklaus. Con vistas impresionantes a las colinas rodantes, exuberantes fairways y instalaciones de práctica de primer nivel, el club ofrece una experiencia de golf privilegiada. Más allá del deporte, Coyot Creek se destaca como un lugar distinguido para una amplia gama de eventos, desde bodas hasta reuniones corporativas, que combinan espacios elegantes interiores y al aire libre con servicio excepcional. Los huéspedes pueden disfrutar de cenar en el restaurante 12 Mile Station y patio jardín, lo que aumenta la reputación del club por crear experiencias inolvidables. Reconocido como un campo de golf orgulloso por "The Best View of The Metro Valley" 2024 y calificado 4 1/2 estrellas por Digest Golf Club , el club acogió los Campeones PGA . Estos eventos incluyen torneos de golf, bodas, celebraciones, reuniones empresariales, capacitaciones corporativas y otros eventos privados. Funciones esenciales del trabajo Proporcionar asistencia clave a los directores de Food & Beverage, Private Events, and Golf Tournaments Supervisar al personal del banquete durante la puesta en marcha y el día de los acontecimientos privados, las bodas y los banquetes de torneo de golf. Asistir al Director de Alimentos y Bebidas con la recopilación y coordinación de detalles del evento desde el Director de Eventos Privados Excelentes Actes como el principal punto de contacto para el cliente durante los eventos y bodas Comunicar cualquier exigencia específica del personal al director de alimentos y bebidas Asegurar que los eventos se ejecuten de una manera oportuna y fluida con la configuración y descomposición de las mesas según sea necesario Inspeccionar los establecimientos administrativos; asegurar que las normas profesionales de limpieza, asegurarse y garantizar que las competencias estén en acuerdo con los estándares cerrados y arreglar las necesidades del departamento de hospitalidad.