Executive Assistant for Student Experience

Nazareth University, Rochester, NY, United States

Duration: Full Time

Position Details

Position Information

Position Title	Executive Assistant for Student Experience
Position Type	Staff
Requisition Number	ST156
Department	Student Experience
Title of Supervisor	Associate Provost for Student Experience & Dean of Students
Full-time/ Part-time	Full-time
Work Hours per Week	35
Weeks Per Year	52
Months Per Year:	12
Work Days	Monday - Friday
Work Hours	8:30 am - 4:30 pm
End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range	$23.00 to $24.00 per hour
Hours and Months	35 hours per week / 12 months per year
Exemption Status	Non-Exempt

Staff Job Description

Job Description Summary	The Executive Assistant (EA) for Student Experience oversees operations of the Dean of Students office and provides administrative support for the Associate Provost for Student Experience and members of the Dean of Students suite, which serves as a hub for providing support for the following areas: Residential Life and Community Standards, Student Engagement and Leadership, First-Year Experience, Prevention and Education, and Title IX. The EA is an essential member of the team in providing support and taking initiative across a wide range of office management functions that serve students. The EA is responsible for leading the efficiency of day-to-day operations. A successful candidate will have a strong ability to build relationships, work independently, be thorough and thoughtful, be detail-oriented, and balance a workload that ebbs and flows. The EA is a professional who doesn't mind wearing multiple hats and working in a variety of office settings that directly interface and serve students.
Essential Functions	Office Management Provide exceptional customer service and serve as a point of contact for incoming calls and visitors for all staff in the Dean of Students suite of offices and Residential Life. Provide direct, high-level administrative support to the Associate Provost for Student Experience. Maintain calendars and schedules, coordinate appointments, and assist with meeting logistics and preparation for the Associate Provost, as well as others in the suite of offices and areas that are part of the Student Experience portfolio. Manage overall suite operations (e.g., maintain the office supply inventory; reorder when necessary; sort and distribute mail). Organize and maintain the cleanliness of several shared spaces of staff & students. Oversee department emails and triage as needed (e.g., Student Engagement & Leadership and Residential Life). Draft and prepare various correspondence and reports for the Associate Provost, and serve as the recording secretary for meetings as requested. Supervise LifePrep student workers and create a weekly plan that includes meaningful tasks that promote self-advocacy and social skills. Budget and Human Resource Management Monitor budget needs and expenditures, including operating, capital, non-recurring, and professional development/travel expenses for all areas. Manage P-Card and van sign-out for residential life and student clubs/organizations. Reconcile monthly P-Card statements for all areas (Residential Life and Community Standards, Student Engagement and Leadership, First-Year Experience, Prevention and Education, and Title IX) and organize receipts. Recruit, hire, and supervise student workers for the Dean of Students' office, if applicable. Assist Student Engagement & Leadership with club deposits. Data Entry Management Collects and oversees data and records for numerous processes, including S.O. A. R @Naz, New student orientation program (groups), student leader hiring, etc. Assists with student conduct and Title IX case management, including planning and scheduling conduct board hearings. Assists with the execution of student compliance trainings related to Harassment and Discrimination, Alcohol and Other Drug, and Hazing. Serves as note taker for NazCares and WellBeing Collective. Program Management Coordinate reservations in 25Live for all areas (Residential Life and Community Standards, Student Engagement and Leadership, First-Year Experience, Prevention and Education, and Title IX) as needed. Special event support and programming logistics (e.g., orientation, move-in, housing selection, Springfest, Midnight Breakfast, and NazWow, Chapel reservations) for all areas as needed. Assist with planning of staff and divisional retreats/professional development activities. Miscellaneous Work on special projects that support the work of the Student Experience portfolio and students.
Required Education, Experience, Technology Applications and Skills	Required Education, Experience, Technology Applications, and Skills Associate's degree Proficient in MS Office Suite, Google Applications, and standard office equipment Demonstrated excellent customer service skills. Able to manage in a fast-paced environment with competing and changing priorities. Must be highly organized and efficient; able to offer creative solutions to administrative problems as they arise. Exceptional organizational skills and the ability to attend to and prioritize projects. Ability to successfully manage interpersonal working relationships. As appropriate, collaborate with staff across other units and divisions to achieve the University's goals. Strong written and verbal communication skills. Handles confidential information sensitively and appropriately. Enjoys working in a fun and positive office setting.
Preferred Education, Experience, Technology Applications and Skills	Bachelor's degree Prior experience providing administrative support in a higher education environment. Notary Public
Supervisory Responsibilities	Manage and coordinate student workers
Physical Requirements	Prolonged periods of sitting, computer use, and occasional lifting or moving of light objects.
Equipment to be used	MS Office Suite Google Applications Standard office equipment, including computer, printer, fax, scanner, copier, phone, smart room technology, Zoom Colleague Maxient Student Case Management Software

Posting Detail Information

Posting Date	04/06/2026
Closing Date
EEO Statement	Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration. At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and perspectives. Our Anti-Discrimination Policy upholds fair treatment based solely on qualifications and merit. Join us in celebrating diversity, where every individual, regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected status, is valued and respected.
Special Instructions to Applicants
Quick Link	https://jobs.naz.edu/postings/4329