Graduate Program Coordinator, Department of Art and Art History Job at Phase2 Te
Phase2 Technology, Austin, TX, United States
Job Posting Title
Graduate Program Coordinator, Department of Art and Art History
Hiring Department
Department of Art and Art History
Position Open To
All Applicants
Weekly Scheduled Hours
40
FLSA Status
Non-Exempt
Earliest Start Date
Immediately
Position Duration
Expected to Continue
Location
UT MAIN CAMPUS
General Notes
The Department of Art and Art History at The University of Texas at Austin offers a unique environment for students to train as scholars, makers and educators in the visual arts. The department is divided into three academic divisions: Studio Art, Art History, and Art Education and also includes a Visual Arts Center.
Benefits package
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Job Description
The Art and Art History department includes a strong team of two dozen dedicated staff members. Both the College of Fine Arts and departmental leadership prioritize providing staff with a supportive work environment. New employees will find themselves joining a close-knit group in which each member's contributions are valued and encouraged. Leadership is actively engaged and committed to making sure staff have the resources and guidance they need to thrive, which helps foster collaboration and professional growth. Your work here will be impactful, and you'll be supported by peers and leadership.
The ideal candidate for this role should have strong administrative skills but the position does not require experience with graduate students, only a willingness to learn. The role supports faculty advisors who oversee the MFA in Studio, as well as the MA and PhD programs in Art History, providing coordination, interfacing with the Graduate School, and engaging with both current and prospective students regarding program policies and procedures.
Strong organizational skills, attention to detail, and the ability to effectively communicate with varied audiences are essential for success in this role.
Responsibilities
Provides information to prospective graduate students and the public on eligibility for admission and program requirements.
Interacts with university students, faculty, staff and outside agencies as a representative of the graduate program within the Office of Graduate Studies. Assists with providing in-depth information, clarification and interpretation of institutional and graduate program rules and regulations to students.
Works with the faculty Graduate Advisors to develop and implement recruitment strategies. Assists with registration process and orientation.
Responsible for ensuring the department remains in compliance with institutional rules, regulations and procedures.
Serves as primary liaison between the department and prospective graduate students. Tracks and informs faculty regarding graduate student progress.
Work with department Assistant Chairs and faculty Graduate Advisors to manage scholarships, including recruiting, selection, administration, and reporting.
Maintains electronic records, files, statistics and databases on graduate students and applicants.
Assist the department with other related functions as assigned.
Required Qualifications
Bachelor's Degree and 3 years' experience working in an administrative role
Proficiency with Adobe Pro and Microsoft Suite Products
Accuracy and Attention to Detail
Initiative
Decision Making and Critical thinking
Effective Communication
Interpersonal Relationships
Service Excellence
Preferred Qualifications
Master's Degree
Experience working with college students in an administrative capacity
Previous entry level Graduate Coordinator experience
Prior Administrative work experience at the University of Texas at Austin
Salary
$55,000, fixed salary
Work Shift
8am - 5pm, Monday - Friday
Five days in-office for at least first 45 days of employment. Four days minimum in-office after new in position period ends.
Working Conditions
Prolonged Screen Time.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Required Materials
Resume/CV
Letter of interest
3 work references with their contact information; at least one should be from a supervisor
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Graduate Program Coordinator, Department of Art and Art History
Hiring Department
Department of Art and Art History
Position Open To
All Applicants
Weekly Scheduled Hours
40
FLSA Status
Non-Exempt
Earliest Start Date
Immediately
Position Duration
Expected to Continue
Location
UT MAIN CAMPUS
General Notes
The Department of Art and Art History at The University of Texas at Austin offers a unique environment for students to train as scholars, makers and educators in the visual arts. The department is divided into three academic divisions: Studio Art, Art History, and Art Education and also includes a Visual Arts Center.
Benefits package
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Job Description
The Art and Art History department includes a strong team of two dozen dedicated staff members. Both the College of Fine Arts and departmental leadership prioritize providing staff with a supportive work environment. New employees will find themselves joining a close-knit group in which each member's contributions are valued and encouraged. Leadership is actively engaged and committed to making sure staff have the resources and guidance they need to thrive, which helps foster collaboration and professional growth. Your work here will be impactful, and you'll be supported by peers and leadership.
The ideal candidate for this role should have strong administrative skills but the position does not require experience with graduate students, only a willingness to learn. The role supports faculty advisors who oversee the MFA in Studio, as well as the MA and PhD programs in Art History, providing coordination, interfacing with the Graduate School, and engaging with both current and prospective students regarding program policies and procedures.
Strong organizational skills, attention to detail, and the ability to effectively communicate with varied audiences are essential for success in this role.
Responsibilities
Provides information to prospective graduate students and the public on eligibility for admission and program requirements.
Interacts with university students, faculty, staff and outside agencies as a representative of the graduate program within the Office of Graduate Studies. Assists with providing in-depth information, clarification and interpretation of institutional and graduate program rules and regulations to students.
Works with the faculty Graduate Advisors to develop and implement recruitment strategies. Assists with registration process and orientation.
Responsible for ensuring the department remains in compliance with institutional rules, regulations and procedures.
Serves as primary liaison between the department and prospective graduate students. Tracks and informs faculty regarding graduate student progress.
Work with department Assistant Chairs and faculty Graduate Advisors to manage scholarships, including recruiting, selection, administration, and reporting.
Maintains electronic records, files, statistics and databases on graduate students and applicants.
Assist the department with other related functions as assigned.
Required Qualifications
Bachelor's Degree and 3 years' experience working in an administrative role
Proficiency with Adobe Pro and Microsoft Suite Products
Accuracy and Attention to Detail
Initiative
Decision Making and Critical thinking
Effective Communication
Interpersonal Relationships
Service Excellence
Preferred Qualifications
Master's Degree
Experience working with college students in an administrative capacity
Previous entry level Graduate Coordinator experience
Prior Administrative work experience at the University of Texas at Austin
Salary
$55,000, fixed salary
Work Shift
8am - 5pm, Monday - Friday
Five days in-office for at least first 45 days of employment. Four days minimum in-office after new in position period ends.
Working Conditions
Prolonged Screen Time.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Required Materials
Resume/CV
Letter of interest
3 work references with their contact information; at least one should be from a supervisor
Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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