Communication and Events Specialist Job at Evangelical Free Church of America in
Evangelical Free Church of America, Willmar, MN, United States
A profession of faith and a lifestyle consistent with biblical principles
Evident spiritual maturity and a growing relationship with Jesus Christ
Demonstrates a heart for ministry and servant leadership
2. Personal Warm, approachable and professional demeanor
Strong interpersonal and verbal communication skills
Team player who is dependable, adaptable and gracious
Willingness to work occasional evenings/weekends as ministry needs arise
Embodies grace and truth in relationships with staff, congregation and community
3. Professional Post-secondary education in Communications/Marketing or a related field (preferred)
2+ years of experience in communication, administration or ministry support
Strong organizational skills and attention to detail
Experience with or willingness to learn church platforms such as Subsplash
Proficient with email
ewsletter tools, Canva (or similar design software), basic website CMS and social media platforms
Experience in calendar, event or facility coordination is a plus
Relationships Reports directly to the office manager
Collaborates with all pastoral staff, directors, ministry leaders, support staff and volunteers
Position Summary The communications and events specialist plays a key role in advancing the mission of Living Hope by ensuring clear, consistent and Christ-centered communication across all platforms. This position also provides logistical and administrative support for church-wide and seasonal events. This role partners with ministry leaders, manages the church calendar and facility scheduling, oversees digital communication systems and leads the planning and promotion of major events. The ideal candidate is highly organized, detail-oriented, relational and passionate about supporting ministry through behind-the-scenes excellence that allows ministry to thrive.
Key Responsibilities Communication & Promotion Lead all internal and external church communications, including emails, text messaging, digital newsletters, bulletins and updates to the website/app and social media
Maintain consistent, mission-aligned messaging across all communication platforms
Manage a church-wide communications calendar and ensure timely promotion of events and initiatives
Collaborate with ministry staff to develop engaging digital and print content (graphics, flyers, social media posts, annual reports, etc.)
Draft or edit key communications (e.g., announcements, event descriptions, updates) as needed
Event Planning & Logistics Coordinate and support the planning, promotion and execution of church-wide and seasonal events (e.g., Congregational Meetings, Ballpark Service, VBS, Fall Kickoff, Christmas Tea, Church Conferences) and special events (funerals/memorial services and weddings) per guidelines
Work closely with ministry leaders to clarify event objectives, timelines and logistical needs
Develop and manage event timelines, task lists, volunteer assignments and supply needs
Oversee and communicate facility logistics such as setup, signage and hospitality
Ensure smooth execution and follow-through for events, including setup, cleanup and post-event evaluation
Serve on-site during major events to provide coordination and troubleshoot any issues in real time
Calendar & Facility Scheduling Maintain and oversee master church calendar, including ministry events, building usage and staff scheduling
Serve as the main point of contact for all internal and external facility use requests
Ensure event and facility scheduling align with church priorities and policies
Communicate event logistics (room setup, tech needs, timing) with appropriate staff and volunteers
Resolve scheduling conflicts and provide clarity to support ministry planning
Administrative & Systems Support Manage the church’s Subsplash platform, including people data, groups, events, registrations, and giving tools and church directory.
Ensure accurate data entry and maintain database integrity for effective ministry tracking and reporting.
Regularly update digital forms, web/app content, and event registrations
Provide technical and administrative support to staff and ministry leaders for communication tools and processes.
Assist in documenting and refining administrative workflows, templates, and communication processes.
Support the Office Manager and Executive Director in special projects and day-to-day office operations as needed.
Approximately 32 hours per week; flexible hours available for personal or family needs.
Occasional evening or weekend hours required for ministry events (with advance planning).
Primarily office-based role; participation in Sunday or Wednesday services encouraged but not required.
Maintains a joyful, Christ-centered service mindset in all tasks.
Staff Connections Collaborates closely with all ministry leaders, pastoral staff, support staff, and volunteers.
Participates in weekly support staff meetings and annual evaluations with the Office Manager and Executive Director of Church Operations.
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Evident spiritual maturity and a growing relationship with Jesus Christ
Demonstrates a heart for ministry and servant leadership
2. Personal Warm, approachable and professional demeanor
Strong interpersonal and verbal communication skills
Team player who is dependable, adaptable and gracious
Willingness to work occasional evenings/weekends as ministry needs arise
Embodies grace and truth in relationships with staff, congregation and community
3. Professional Post-secondary education in Communications/Marketing or a related field (preferred)
2+ years of experience in communication, administration or ministry support
Strong organizational skills and attention to detail
Experience with or willingness to learn church platforms such as Subsplash
Proficient with email
ewsletter tools, Canva (or similar design software), basic website CMS and social media platforms
Experience in calendar, event or facility coordination is a plus
Relationships Reports directly to the office manager
Collaborates with all pastoral staff, directors, ministry leaders, support staff and volunteers
Position Summary The communications and events specialist plays a key role in advancing the mission of Living Hope by ensuring clear, consistent and Christ-centered communication across all platforms. This position also provides logistical and administrative support for church-wide and seasonal events. This role partners with ministry leaders, manages the church calendar and facility scheduling, oversees digital communication systems and leads the planning and promotion of major events. The ideal candidate is highly organized, detail-oriented, relational and passionate about supporting ministry through behind-the-scenes excellence that allows ministry to thrive.
Key Responsibilities Communication & Promotion Lead all internal and external church communications, including emails, text messaging, digital newsletters, bulletins and updates to the website/app and social media
Maintain consistent, mission-aligned messaging across all communication platforms
Manage a church-wide communications calendar and ensure timely promotion of events and initiatives
Collaborate with ministry staff to develop engaging digital and print content (graphics, flyers, social media posts, annual reports, etc.)
Draft or edit key communications (e.g., announcements, event descriptions, updates) as needed
Event Planning & Logistics Coordinate and support the planning, promotion and execution of church-wide and seasonal events (e.g., Congregational Meetings, Ballpark Service, VBS, Fall Kickoff, Christmas Tea, Church Conferences) and special events (funerals/memorial services and weddings) per guidelines
Work closely with ministry leaders to clarify event objectives, timelines and logistical needs
Develop and manage event timelines, task lists, volunteer assignments and supply needs
Oversee and communicate facility logistics such as setup, signage and hospitality
Ensure smooth execution and follow-through for events, including setup, cleanup and post-event evaluation
Serve on-site during major events to provide coordination and troubleshoot any issues in real time
Calendar & Facility Scheduling Maintain and oversee master church calendar, including ministry events, building usage and staff scheduling
Serve as the main point of contact for all internal and external facility use requests
Ensure event and facility scheduling align with church priorities and policies
Communicate event logistics (room setup, tech needs, timing) with appropriate staff and volunteers
Resolve scheduling conflicts and provide clarity to support ministry planning
Administrative & Systems Support Manage the church’s Subsplash platform, including people data, groups, events, registrations, and giving tools and church directory.
Ensure accurate data entry and maintain database integrity for effective ministry tracking and reporting.
Regularly update digital forms, web/app content, and event registrations
Provide technical and administrative support to staff and ministry leaders for communication tools and processes.
Assist in documenting and refining administrative workflows, templates, and communication processes.
Support the Office Manager and Executive Director in special projects and day-to-day office operations as needed.
Approximately 32 hours per week; flexible hours available for personal or family needs.
Occasional evening or weekend hours required for ministry events (with advance planning).
Primarily office-based role; participation in Sunday or Wednesday services encouraged but not required.
Maintains a joyful, Christ-centered service mindset in all tasks.
Staff Connections Collaborates closely with all ministry leaders, pastoral staff, support staff, and volunteers.
Participates in weekly support staff meetings and annual evaluations with the Office Manager and Executive Director of Church Operations.
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