Orbus Visual Communications is hiring: EVENT COORDINATOR in Woodridge
Orbus Visual Communications, Woodridge, IL, United States
Event Coordinator
We are a fast-growing, highly respected leader in Visual Communications seeking a full-time Event Coordinator to join our dynamic marketing team. This role offers an exciting opportunity to gain hands-on experience planning and executing high-impact tradeshows and events that drive brand awareness and business growth.
Our marketing team operates as an in-house agency, collaborating across disciplines including advertising, events, social media, public relations, digital, and content production. We're a group of highly motivated professionals who value creativity, precision, and a shared commitment to excellence.
This is an in-office position at our Woodridge, Illinois facility, with occasional local and national travel. The Event Coordinator will report directly to the Director of Marketing.
Key Responsibilities
The Event Coordinator will support the planning, coordination, and execution of tradeshows and corporate events, including but not limited to:
Plan and manage logistics for tradeshows, board meetings, executive dinners, and certain sales events.
Provide administrative support to executive team members
Coordinate exhibitor requirements, including kit completion, registrations, lead retrieval, and travel arrangements
Oversee exhibit setup and teardown across various booth formats (tabletop, inline, and island displays)
Maintain and manage exhibit inventory, including shipping, tracking, and returns
Partner with Sales teams to conduct pre- and post-show planning and debrief meetings
Support pre-, during-, and post-event communications, including email campaigns and social media content
Ensure timely lead capture, CRM import, and reporting on lead conversion and event ROI
Assist in planning and executing internal training events (e.g., quarterly Orbus University sessions)
Source and manage corporate apparel and promotional merchandise for events
Qualifications & Skills
Bachelor's degree in marketing, business, or a related field preferred
25 years of experience in event coordination, tradeshow management, or marketing support preferred
Strong written and verbal communication skills with attention to detail
Exceptional organizational and project management abilities; able to manage multiple priorities simultaneously
Proven ability to meet deadlines in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a plus
Tech-savvy with experience using event software, lead-capture tools, and basic AV equipment
Strong interpersonal skills with the ability to collaborate across teams and departments
Comfortable standing for long periods and performing physical setup tasks
Ability to lift and carry up to 4050 pounds (adjustable to your requirement) safely and repeatedly
Flexible schedule, including travel and extended hours during shows.
What Makes You Successful in This Role
Highly detail-oriented with a proactive mindset
Comfortable managing logistics and problem-solving on the fly
A team player who can work independently as well as collaboratively and who thrives in a high-energy environment
Customer-service focused attitude and a friendly, professional demeanor
Passionate about creating seamless, engaging event experiences
We are a fast-growing, highly respected leader in Visual Communications seeking a full-time Event Coordinator to join our dynamic marketing team. This role offers an exciting opportunity to gain hands-on experience planning and executing high-impact tradeshows and events that drive brand awareness and business growth.
Our marketing team operates as an in-house agency, collaborating across disciplines including advertising, events, social media, public relations, digital, and content production. We're a group of highly motivated professionals who value creativity, precision, and a shared commitment to excellence.
This is an in-office position at our Woodridge, Illinois facility, with occasional local and national travel. The Event Coordinator will report directly to the Director of Marketing.
Key Responsibilities
The Event Coordinator will support the planning, coordination, and execution of tradeshows and corporate events, including but not limited to:
Plan and manage logistics for tradeshows, board meetings, executive dinners, and certain sales events.
Provide administrative support to executive team members
Coordinate exhibitor requirements, including kit completion, registrations, lead retrieval, and travel arrangements
Oversee exhibit setup and teardown across various booth formats (tabletop, inline, and island displays)
Maintain and manage exhibit inventory, including shipping, tracking, and returns
Partner with Sales teams to conduct pre- and post-show planning and debrief meetings
Support pre-, during-, and post-event communications, including email campaigns and social media content
Ensure timely lead capture, CRM import, and reporting on lead conversion and event ROI
Assist in planning and executing internal training events (e.g., quarterly Orbus University sessions)
Source and manage corporate apparel and promotional merchandise for events
Qualifications & Skills
Bachelor's degree in marketing, business, or a related field preferred
25 years of experience in event coordination, tradeshow management, or marketing support preferred
Strong written and verbal communication skills with attention to detail
Exceptional organizational and project management abilities; able to manage multiple priorities simultaneously
Proven ability to meet deadlines in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a plus
Tech-savvy with experience using event software, lead-capture tools, and basic AV equipment
Strong interpersonal skills with the ability to collaborate across teams and departments
Comfortable standing for long periods and performing physical setup tasks
Ability to lift and carry up to 4050 pounds (adjustable to your requirement) safely and repeatedly
Flexible schedule, including travel and extended hours during shows.
What Makes You Successful in This Role
Highly detail-oriented with a proactive mindset
Comfortable managing logistics and problem-solving on the fly
A team player who can work independently as well as collaboratively and who thrives in a high-energy environment
Customer-service focused attitude and a friendly, professional demeanor
Passionate about creating seamless, engaging event experiences