Cerritos College is hiring: FT Administrative Clerk III - SEM in Norwalk
Cerritos College, Norwalk, CA, United States
FT Administrative Clerk III – SEM
Salary: $58,197.12 annually
Job Type: Full Time
Closing: May 6, 2026 11:59 PM Pacific
Location: Norwalk, CA
Equity and Diversity
The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures or practices. In fact, the College encourages applications from all segments of qualified people.
Summary
Performs a variety of complex and responsible clerical, record-keeping, profiling, and reporting or other support. Assignments are usually in a senior role at the large department level, or an equivalent size of specialized department or educational program.
Essential Duties and Responsibilities
Compose and type letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepare handbooks, schedules, brochures, and other program materials.
Process documents requiring knowledge of the special terminology, policies and procedures of the department or area of specialized function such as contracts and vendor arrangements. Monitor budgets and contractual provisions.
Perform analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre‑screening registration materials, language assessment test scores, and other materials that would identify and profile student needs.
Compile statistical data, account for and post financial transactions or other data, and maintain various department information in established data entry formats. Search out information in departmental records and files.
Maintain financial records for a fund or program with activities that include deposits, processing of expenditures, documentation of inventory, preparation of accounts receivable and donation requests, and preparation of mandated reports.
Coordinate the workflow for a high volume customer‑service oriented office. Serve as a resource for other Administrative Clerks, filling in to balance workload, solving difficult transactions, and researching files and records to resolve discrepancies.
Greet visitors, staff or students in person or over the telephone, ascertain the nature of business and provide standard information related to area of assignment.
Provide assistance to students, including those with special needs. May introduce students to other services and college support.
Maintain records and files of documents processed for ready access and compile various reports according to well‑defined operating procedures.
Receive from faculty and prepare curriculum and other committee documents.
Ensure timely distribution and receipt of a variety of records and reports. Request or provide information as necessary to assure completeness and accuracy.
Review and prepare documents for entry of information into electronic data processing system. Follow up as necessary to complete documents. Enter and update information into system according to standard formats. Extract data from existing databases and convert to other formats.
Update and modify web pages as approved by supervisor.
Participate in and may coordinate basic registration activities such as those used for community education, child development, or emeritus courses.
Assist with in‑service training by compiling training materials, manuals, and visual aids. May schedule, coordinate, and proctor tests.
Maintain confidentiality of information processed or received during the course of performing assigned duties.
Assist and otherwise coordinate programs, workshops, meetings between program staff, administrators or the general public.
Receive, sort and distribute incoming mail, make appointments and travel arrangements.
Participate in selecting, training and assigning work to regular staff and part‑time student and temporary workers.
Maintain currency of knowledge and skills related to the duties and responsibilities.
Perform other related duties as assigned.
Minimum Qualifications
High school diploma.
Four years of general clerical and keyboarding experience in a customer‑service oriented environment. Additional post‑secondary education may substitute for some experience.
Preferred Qualifications
College degree.
Four years of office experience in the following areas: reviewing student academic records, ordering from supply vendors, posting routine administrative and financial transactions, and scheduling events and meetings.
Knowledge and Skills
In‑depth working knowledge of practices and techniques used in the assigned organization unit, office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Knowledge of accounting, budget, purchasing, and payroll transaction processing, and statistical record keeping. Proficiency with personal computer‑based software programs (word processing, spreadsheets, presentation graphics, and specialized database software used in education). Business mathematics skills to compute sums and statistics. Skill in using the English language, grammar, spelling, punctuation, proofreading, and editing to prepare original correspondence. Human relations skills to orient and train others, convey technical information, and present a positive image of the department and College.
Abilities
Ability to perform duties efficiently and effectively under general supervision; to learn, interpret, explain, and apply knowledge of College and department organization, operations, programs, functions and specialized terminology; to prepare financial summaries, presentation‑quality charts, written materials, and spreadsheets; to operate standard office machines and equipment; to maintain records and prepare reports; to maintain confidentiality of private and sensitive information; to maintain productive and cooperative relationships with staff, students, and the public.
Physical Abilities
Ability to work indoors in a primarily sedentary role; use near vision to write and read printed materials and computer screens; use hearing and speech for ordinary and telephonic conversation; ambulate to sit and move about campus locations; manual and finger dexterity to type, keyboard and/or operate a mouse and other equipment.
Licenses and Certificates
May require a valid driver’s license.
Working Conditions
Work performed indoors with minimal safety considerations.
Salary/Fringe Benefits
Grade 27 on District Classified Salary Schedule ($4,849.76/month). Health and welfare benefits include District contribution for medical, dental and vision benefits; employee life insurance ($50,000) (cash‑in‑locus option available on medical insurance). Participation in the Public Employee Retirement System integrated with Social Security.
Selection Procedure
After the application closing date, a search committee will review and invite the most qualified applicants for an interview.
Conditions of Employment
Full‑time, 12‑calendar‑month Classified position. Office team works a 9/80 schedule with every other Friday off.
Application Procedures
Application materials must be submitted by the closing date. We are committed to providing an inclusive and accessible interview process. If you require a reasonable accommodation to interview due to a disability, please contact Human Resources as early as possible.
Required Documents
Cover Letter
Resume/CV
Copy of Transcripts (or HS diploma if applicable)
Equal Employment Opportunity Statement
The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because the applicant is perceived to have one or more of these characteristics.
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Salary: $58,197.12 annually
Job Type: Full Time
Closing: May 6, 2026 11:59 PM Pacific
Location: Norwalk, CA
Equity and Diversity
The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures or practices. In fact, the College encourages applications from all segments of qualified people.
Summary
Performs a variety of complex and responsible clerical, record-keeping, profiling, and reporting or other support. Assignments are usually in a senior role at the large department level, or an equivalent size of specialized department or educational program.
Essential Duties and Responsibilities
Compose and type letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepare handbooks, schedules, brochures, and other program materials.
Process documents requiring knowledge of the special terminology, policies and procedures of the department or area of specialized function such as contracts and vendor arrangements. Monitor budgets and contractual provisions.
Perform analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre‑screening registration materials, language assessment test scores, and other materials that would identify and profile student needs.
Compile statistical data, account for and post financial transactions or other data, and maintain various department information in established data entry formats. Search out information in departmental records and files.
Maintain financial records for a fund or program with activities that include deposits, processing of expenditures, documentation of inventory, preparation of accounts receivable and donation requests, and preparation of mandated reports.
Coordinate the workflow for a high volume customer‑service oriented office. Serve as a resource for other Administrative Clerks, filling in to balance workload, solving difficult transactions, and researching files and records to resolve discrepancies.
Greet visitors, staff or students in person or over the telephone, ascertain the nature of business and provide standard information related to area of assignment.
Provide assistance to students, including those with special needs. May introduce students to other services and college support.
Maintain records and files of documents processed for ready access and compile various reports according to well‑defined operating procedures.
Receive from faculty and prepare curriculum and other committee documents.
Ensure timely distribution and receipt of a variety of records and reports. Request or provide information as necessary to assure completeness and accuracy.
Review and prepare documents for entry of information into electronic data processing system. Follow up as necessary to complete documents. Enter and update information into system according to standard formats. Extract data from existing databases and convert to other formats.
Update and modify web pages as approved by supervisor.
Participate in and may coordinate basic registration activities such as those used for community education, child development, or emeritus courses.
Assist with in‑service training by compiling training materials, manuals, and visual aids. May schedule, coordinate, and proctor tests.
Maintain confidentiality of information processed or received during the course of performing assigned duties.
Assist and otherwise coordinate programs, workshops, meetings between program staff, administrators or the general public.
Receive, sort and distribute incoming mail, make appointments and travel arrangements.
Participate in selecting, training and assigning work to regular staff and part‑time student and temporary workers.
Maintain currency of knowledge and skills related to the duties and responsibilities.
Perform other related duties as assigned.
Minimum Qualifications
High school diploma.
Four years of general clerical and keyboarding experience in a customer‑service oriented environment. Additional post‑secondary education may substitute for some experience.
Preferred Qualifications
College degree.
Four years of office experience in the following areas: reviewing student academic records, ordering from supply vendors, posting routine administrative and financial transactions, and scheduling events and meetings.
Knowledge and Skills
In‑depth working knowledge of practices and techniques used in the assigned organization unit, office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Knowledge of accounting, budget, purchasing, and payroll transaction processing, and statistical record keeping. Proficiency with personal computer‑based software programs (word processing, spreadsheets, presentation graphics, and specialized database software used in education). Business mathematics skills to compute sums and statistics. Skill in using the English language, grammar, spelling, punctuation, proofreading, and editing to prepare original correspondence. Human relations skills to orient and train others, convey technical information, and present a positive image of the department and College.
Abilities
Ability to perform duties efficiently and effectively under general supervision; to learn, interpret, explain, and apply knowledge of College and department organization, operations, programs, functions and specialized terminology; to prepare financial summaries, presentation‑quality charts, written materials, and spreadsheets; to operate standard office machines and equipment; to maintain records and prepare reports; to maintain confidentiality of private and sensitive information; to maintain productive and cooperative relationships with staff, students, and the public.
Physical Abilities
Ability to work indoors in a primarily sedentary role; use near vision to write and read printed materials and computer screens; use hearing and speech for ordinary and telephonic conversation; ambulate to sit and move about campus locations; manual and finger dexterity to type, keyboard and/or operate a mouse and other equipment.
Licenses and Certificates
May require a valid driver’s license.
Working Conditions
Work performed indoors with minimal safety considerations.
Salary/Fringe Benefits
Grade 27 on District Classified Salary Schedule ($4,849.76/month). Health and welfare benefits include District contribution for medical, dental and vision benefits; employee life insurance ($50,000) (cash‑in‑locus option available on medical insurance). Participation in the Public Employee Retirement System integrated with Social Security.
Selection Procedure
After the application closing date, a search committee will review and invite the most qualified applicants for an interview.
Conditions of Employment
Full‑time, 12‑calendar‑month Classified position. Office team works a 9/80 schedule with every other Friday off.
Application Procedures
Application materials must be submitted by the closing date. We are committed to providing an inclusive and accessible interview process. If you require a reasonable accommodation to interview due to a disability, please contact Human Resources as early as possible.
Required Documents
Cover Letter
Resume/CV
Copy of Transcripts (or HS diploma if applicable)
Equal Employment Opportunity Statement
The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because the applicant is perceived to have one or more of these characteristics.
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