Project Manager Interior Design & Fit-Out
NaSPA, Inc., Phila, PA, United States
Project Manager Interior Design & Fit‑Out
Posting Date: 03/27/2026
Salary: $94,700-118,400 (salaried grade 18)
Responsibilities
Capital Planning, Programming & Space Studies
Supports University departments in the development of annual capital budget requests, including preparation of preliminary project scopes and cost estimates. Supports programming studies, space planning, and interior renovation concepts. Conducts needs assessments, test fits, adjacency studies, and preliminary layouts to inform project scope, budget, and schedule. Prepares conceptual plans and feasibility studies to support capital and maintenance funding requirements.
Interior Design & Construction Documentation
Designs and documents small to mid‑scale interior renovation projects with exterior design consultants. Develops interior layouts, finish plans, reflected ceiling plans, furniture plans, and construction documents using AutoCAD and/or Autodesk Revit. Selects interior materials, finishes, fixtures, and furniture consistent with University standards, durability requirements, and budget constraints. Coordinates interior design and documentation with Facilities, IT, AV, and other campus stakeholders.
Bidding, Procurement & Construction Management
Manages bidding, procurement, and construction activities for assigned interior projects in coordination with Procurement. Prepares bid packages, purchase requisitions, and construction contracts. Evaluates bids and provides recommendations for contractor selection. Manages construction activities, coordinates contractors and vendors, monitors construction progress, quality, safety, and schedule performance, and resolves field issues related to interior renovation work. Provides on‑site field oversight as required and coordinates punch list and closeout activities.
Furniture & FF&E Procurement and Coordination
Manages furniture, fixtures, and equipment (FF&E) procurement for assigned interior renovation projects, including furniture selection, budgeting, ordering, and installation. Provides furniture planning, specifications, and procurement support for larger capital projects managed by other project managers. Reviews furniture submittals, shop drawings, and mock‑ups and coordinates installation with contractors, vendors, and campus stakeholders.
Financial Oversight & Project Closeout
Develops and tracks project budgets for assigned projects. Reviews and processes contractor, vendor, and furniture invoices and evaluates change orders, providing recommendations for approval. Coordinates project closeout activities, including as‑built documentation, furniture inventories, warranties, and closeout records. Provides day‑to‑day project oversight of contractors, vendors, and furniture suppliers associated with interior renovation and fit‑out projects.
Additional Duties
Performs additional duties and assists with special projects as assigned.
Minimum Qualifications
Bachelor's degree in Interior Design, Architecture, or closely related field and/or equivalent technical training, knowledge, and experience at the project management level in interior design and construction.
Strong knowledge of interior design principles, finishes, furniture systems, and interior construction materials and techniques. Demonstrated experience preparing interior construction documentation, managing bidding and procurement, and administering construction contracts for interior renovation projects. Experience coordinating furniture procurement and installation is required.
5+ years' experience in interior design, architecture, or a related field with demonstrated responsibility for programming, design documentation, bidding, construction, and closeout of interior renovation projects. This experience must include management of projects from programming and design through construction, closeout, and occupancy.
Must be proficient in AutoCAD; knowledgeable in construction methodologies, codes applicable to interior work, and project management principles; able to solicit, evaluate, and manage bids and cost proposals; skilled in Microsoft Office; and capable of reading and interpreting construction drawings, specifications, and contracts.
Preferred Qualifications
Familiarity with computer scheduling, spreadsheet and database programs is desirable but not essential. Proficiency in Autodesk AutoCAD, Photoshop, Microsoft Word, Microsoft Excel, and Bluebeam is required. Proficiency in Autodesk Revit and other 3D modeling software is preferred.
Familiarity in coordinating multiple interest groups and stakeholders is important.
Ability to establish and maintain good working relationships with administrative, faculty, and staff clients; with vendors and contractors.
Must have strong initiative with the ability to manage multiple simultaneous projects, prioritize work tasks, and work either independently or as part of a team consisting of a wide variety of individuals.
Excellent communication, negotiating, writing, organizational, and interpersonal skills oriented to customer service are required.
Physical Requirements and/or Unusual Work Hours
Work outside with moderate exposure to weather, noise, dust and other conditions typical of construction projects. Walking, bending, reaching, climbing ladders, and ability to lift up to 50 lbs.
Equal Employment Opportunity
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
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Posting Date: 03/27/2026
Salary: $94,700-118,400 (salaried grade 18)
Responsibilities
Capital Planning, Programming & Space Studies
Supports University departments in the development of annual capital budget requests, including preparation of preliminary project scopes and cost estimates. Supports programming studies, space planning, and interior renovation concepts. Conducts needs assessments, test fits, adjacency studies, and preliminary layouts to inform project scope, budget, and schedule. Prepares conceptual plans and feasibility studies to support capital and maintenance funding requirements.
Interior Design & Construction Documentation
Designs and documents small to mid‑scale interior renovation projects with exterior design consultants. Develops interior layouts, finish plans, reflected ceiling plans, furniture plans, and construction documents using AutoCAD and/or Autodesk Revit. Selects interior materials, finishes, fixtures, and furniture consistent with University standards, durability requirements, and budget constraints. Coordinates interior design and documentation with Facilities, IT, AV, and other campus stakeholders.
Bidding, Procurement & Construction Management
Manages bidding, procurement, and construction activities for assigned interior projects in coordination with Procurement. Prepares bid packages, purchase requisitions, and construction contracts. Evaluates bids and provides recommendations for contractor selection. Manages construction activities, coordinates contractors and vendors, monitors construction progress, quality, safety, and schedule performance, and resolves field issues related to interior renovation work. Provides on‑site field oversight as required and coordinates punch list and closeout activities.
Furniture & FF&E Procurement and Coordination
Manages furniture, fixtures, and equipment (FF&E) procurement for assigned interior renovation projects, including furniture selection, budgeting, ordering, and installation. Provides furniture planning, specifications, and procurement support for larger capital projects managed by other project managers. Reviews furniture submittals, shop drawings, and mock‑ups and coordinates installation with contractors, vendors, and campus stakeholders.
Financial Oversight & Project Closeout
Develops and tracks project budgets for assigned projects. Reviews and processes contractor, vendor, and furniture invoices and evaluates change orders, providing recommendations for approval. Coordinates project closeout activities, including as‑built documentation, furniture inventories, warranties, and closeout records. Provides day‑to‑day project oversight of contractors, vendors, and furniture suppliers associated with interior renovation and fit‑out projects.
Additional Duties
Performs additional duties and assists with special projects as assigned.
Minimum Qualifications
Bachelor's degree in Interior Design, Architecture, or closely related field and/or equivalent technical training, knowledge, and experience at the project management level in interior design and construction.
Strong knowledge of interior design principles, finishes, furniture systems, and interior construction materials and techniques. Demonstrated experience preparing interior construction documentation, managing bidding and procurement, and administering construction contracts for interior renovation projects. Experience coordinating furniture procurement and installation is required.
5+ years' experience in interior design, architecture, or a related field with demonstrated responsibility for programming, design documentation, bidding, construction, and closeout of interior renovation projects. This experience must include management of projects from programming and design through construction, closeout, and occupancy.
Must be proficient in AutoCAD; knowledgeable in construction methodologies, codes applicable to interior work, and project management principles; able to solicit, evaluate, and manage bids and cost proposals; skilled in Microsoft Office; and capable of reading and interpreting construction drawings, specifications, and contracts.
Preferred Qualifications
Familiarity with computer scheduling, spreadsheet and database programs is desirable but not essential. Proficiency in Autodesk AutoCAD, Photoshop, Microsoft Word, Microsoft Excel, and Bluebeam is required. Proficiency in Autodesk Revit and other 3D modeling software is preferred.
Familiarity in coordinating multiple interest groups and stakeholders is important.
Ability to establish and maintain good working relationships with administrative, faculty, and staff clients; with vendors and contractors.
Must have strong initiative with the ability to manage multiple simultaneous projects, prioritize work tasks, and work either independently or as part of a team consisting of a wide variety of individuals.
Excellent communication, negotiating, writing, organizational, and interpersonal skills oriented to customer service are required.
Physical Requirements and/or Unusual Work Hours
Work outside with moderate exposure to weather, noise, dust and other conditions typical of construction projects. Walking, bending, reaching, climbing ladders, and ability to lift up to 50 lbs.
Equal Employment Opportunity
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
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