Administrative Assistant
Brinkmann Constructors, Wildwood, MO, United States
Administrative Assistant To Vice President Of People
Are you an experienced executive level assistant who thrives in a fast-paced, high-expectation environment? Do you anticipate needs, think critically, and bring structure to complexity? Are you equally comfortable managing executive priorities, building polished presentations, and jumping in to support team operations when needed?
We are seeking a highly capable administrative assistant to support our vice president of people and broader people team. This role goes beyond traditional administrative support requiring strong judgment, advanced technical skills, and the ability to operate as a trusted partner to an executive leader.
The ideal candidate brings executive-level administrative experience, exceptional organizational skills, and the ability to translate ideas into clear, professional deliverables (presentations, reports, and visuals). This individual is proactive, resourceful, and comfortable managing competing priorities while maintaining a high level of professionalism and confidentiality.
At Brinkmann Constructors, we don't just build buildings - we build community, relationships, and a team that inspires confidence. It's the passion and expertise of our employee-owners that drive our success, pushing the boundaries of innovation and excellence in the construction industry. By joining our team, you can deliver outstanding results with an industry leader while building your career. Together, let's build a future we can be proud of and make a difference, one construction project at a time. Our purpose is people. Our passion is building.
Responsibilities
Executive & Strategic Support
Manage and prioritize the VP of People's calendar, ensuring alignment with business priorities and proactive conflict resolution
Coordinate internal and external meetings, including executive leaders, consultants, and community partners
Serve as a liaison between the VP and internal/external stakeholders with professionalism and strong communication
Anticipate needs, think ahead, and bring solutions - not just execution
Presentation, Reporting & Technical Support
Develop, build, and enhance executive-level presentations (PowerPoint, Canva a plus), including layout, visuals, graphics, and messaging flow
Create content beyond formatting and translate concepts into clear visuals, diagrams, and organizational charts from scratch
Pull, analyze, and organize data using Excel to support reporting and decision-making
Support creation of dashboards, summaries, and visual storytelling for leadership meetings
Project & Operational Coordination
Support people team initiatives, events, projects, and communications with strong attention to detail and follow-through
Coordinate logistics for meetings, speaking engagements, and team events (materials, technology, catering, etc.)
Partner with office administration team on corporate and company-wide event planning, employee activities, and company-wide initiatives
Assist with travel coordination, expense reporting, and administrative workflows
Office & Team Support
Serve as a front-facing point of contact for employee inquiries (email, in-person, and phone), delivering strong customer service
Maintain organization of files, records, and shared resources
Support office operations, including supply management, mailers, and event materials (may involve light lifting and hands-on support)
Qualifications
5+ years of executive administrative experience supporting senior level leaders (executive experience strongly preferred)
Advanced proficiency in Microsoft PowerPoint and Excel (required)
Demonstrated ability to build presentations, visuals, and organizational charts from scratch - not just edit/format
Strong analytical and problem-solving skills with the ability to work with data and translate insights clearly
Experience with tools such as Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS is a plus
Exceptional organizational skills with the ability to manage multiple competing priorities and deadlines
Strong written and verbal communication skills; polished and professional presence
High level of discretion, judgment, and integrity when handling confidential information
Proactive, self-starter mindset with the ability to operate independently and collaboratively
Working Conditions:
Primarily office-based with regular interaction across teams and leadership
Ability to occasionally lift and move materials (up to ~20 lbs) for events and office support
May require occasional travel or schedule flexibility based on executive needs
At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann's commitment to health and wellness.
We Build Your Financial Future
100% employee ownership (ESOP)
annual bonus program
company-contributed 401K
competitive salary with annual merit increase
We Build Your Career
continuing education reimbursement
performance tools for added clarity of expectations and responsibilities
annual performance reviews
dedicated ambassador for assimilation into Brinkmann culture
We Build Your Health And Wellness
comprehensive medical, dental, and vision plans with HSA
paid parental leave
work-life balance
seven paid holidays plus three floating holidays to celebrate what holidays are important to you
paid birthday off
family-oriented work environment
service awards with paid sabbaticals and milestone bonuses
a positive and collaborative work environment
healthy lifestyle rewards
We Build Community
community involvement
team building events
local volunteer opportunities
non-profit support and fundraising
No agency submissions will be accepted.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Are you an experienced executive level assistant who thrives in a fast-paced, high-expectation environment? Do you anticipate needs, think critically, and bring structure to complexity? Are you equally comfortable managing executive priorities, building polished presentations, and jumping in to support team operations when needed?
We are seeking a highly capable administrative assistant to support our vice president of people and broader people team. This role goes beyond traditional administrative support requiring strong judgment, advanced technical skills, and the ability to operate as a trusted partner to an executive leader.
The ideal candidate brings executive-level administrative experience, exceptional organizational skills, and the ability to translate ideas into clear, professional deliverables (presentations, reports, and visuals). This individual is proactive, resourceful, and comfortable managing competing priorities while maintaining a high level of professionalism and confidentiality.
At Brinkmann Constructors, we don't just build buildings - we build community, relationships, and a team that inspires confidence. It's the passion and expertise of our employee-owners that drive our success, pushing the boundaries of innovation and excellence in the construction industry. By joining our team, you can deliver outstanding results with an industry leader while building your career. Together, let's build a future we can be proud of and make a difference, one construction project at a time. Our purpose is people. Our passion is building.
Responsibilities
Executive & Strategic Support
Manage and prioritize the VP of People's calendar, ensuring alignment with business priorities and proactive conflict resolution
Coordinate internal and external meetings, including executive leaders, consultants, and community partners
Serve as a liaison between the VP and internal/external stakeholders with professionalism and strong communication
Anticipate needs, think ahead, and bring solutions - not just execution
Presentation, Reporting & Technical Support
Develop, build, and enhance executive-level presentations (PowerPoint, Canva a plus), including layout, visuals, graphics, and messaging flow
Create content beyond formatting and translate concepts into clear visuals, diagrams, and organizational charts from scratch
Pull, analyze, and organize data using Excel to support reporting and decision-making
Support creation of dashboards, summaries, and visual storytelling for leadership meetings
Project & Operational Coordination
Support people team initiatives, events, projects, and communications with strong attention to detail and follow-through
Coordinate logistics for meetings, speaking engagements, and team events (materials, technology, catering, etc.)
Partner with office administration team on corporate and company-wide event planning, employee activities, and company-wide initiatives
Assist with travel coordination, expense reporting, and administrative workflows
Office & Team Support
Serve as a front-facing point of contact for employee inquiries (email, in-person, and phone), delivering strong customer service
Maintain organization of files, records, and shared resources
Support office operations, including supply management, mailers, and event materials (may involve light lifting and hands-on support)
Qualifications
5+ years of executive administrative experience supporting senior level leaders (executive experience strongly preferred)
Advanced proficiency in Microsoft PowerPoint and Excel (required)
Demonstrated ability to build presentations, visuals, and organizational charts from scratch - not just edit/format
Strong analytical and problem-solving skills with the ability to work with data and translate insights clearly
Experience with tools such as Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS is a plus
Exceptional organizational skills with the ability to manage multiple competing priorities and deadlines
Strong written and verbal communication skills; polished and professional presence
High level of discretion, judgment, and integrity when handling confidential information
Proactive, self-starter mindset with the ability to operate independently and collaboratively
Working Conditions:
Primarily office-based with regular interaction across teams and leadership
Ability to occasionally lift and move materials (up to ~20 lbs) for events and office support
May require occasional travel or schedule flexibility based on executive needs
At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann's commitment to health and wellness.
We Build Your Financial Future
100% employee ownership (ESOP)
annual bonus program
company-contributed 401K
competitive salary with annual merit increase
We Build Your Career
continuing education reimbursement
performance tools for added clarity of expectations and responsibilities
annual performance reviews
dedicated ambassador for assimilation into Brinkmann culture
We Build Your Health And Wellness
comprehensive medical, dental, and vision plans with HSA
paid parental leave
work-life balance
seven paid holidays plus three floating holidays to celebrate what holidays are important to you
paid birthday off
family-oriented work environment
service awards with paid sabbaticals and milestone bonuses
a positive and collaborative work environment
healthy lifestyle rewards
We Build Community
community involvement
team building events
local volunteer opportunities
non-profit support and fundraising
No agency submissions will be accepted.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.