File Clerk
US Department of Veterans Affairs, Louisville, KY, United States
File Clerk
This job opportunity announcement (JOA) will be used to fill one (1) full-time, permanent File Clerk, GS-0305-04, vacancy at the Robley Rex VA Medical Center in Louisville, KY with Business Office Service. The File Clerk will serve as a File Scanning/Medical Record Specialist in the File Room of the Health Information Management Section of the Business Office. Major duties and responsibilities include, but are not limited to:
Controls all medical/administrative information relating to patient care arriving and leaving the Medical Records File Unit and the medical Center.
Performs extensive searches for files when there is an urgent need and the files cannot be retrieved by routine techniques.
Ensure all loose documents are properly filed in the correct patients' paper medical record or mailed to the originating location such as another health care facility.
Completes all transfer forms, mailing labels, and maintains record logs on records/returned to other facilities.
Maintains an extremely high standard of the protection and maintenance of confidentiality.
Promotes a positive image of the Medical Center with emphasis on customer service by treating patients, co-workers, and medical center personal with courtesy and respects.* Responds to needs of the customers in a positive and efficient manner.
Communicates to properly coordinate record transfers, and record follow-up.
Utilizes a personal computer and various application.
Accesses medical records, computer files and the network dictate that the employee must exercise extreme caution and protect access codes, according to established guidelines and policies.
Properly indexes and scans health/administrative records information is integrated into the electronic patient record (CPRS) through PC scanning hardware and software.
Creates progress notes in the patient's electronic medical record (CPRS) related to attached documents.
Utilizes the Medical Records Tracking Program, prepares Requests for transfer and/or Notice of transfer of records and ships requested records to other medical centers.
Performs daily filing/retrieval and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of administrative and medical records.
Audits and reviews appropriate medical record file shelves for misfiles of records or backlog of loose patient documentation/reports.
Pulls and retrieves medical records as requested form lists, messages, or telephone calls.
Routinely purges records of patients not rendered medical care within a three-year period.
Other duties as assigned.
Work Schedule: Monday - Friday, 8:00 a.m. to 4:30 p.m.
This is not a virtual position.
Position Description/PD#: File Clerk / PD40396A
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized
This job opportunity announcement (JOA) will be used to fill one (1) full-time, permanent File Clerk, GS-0305-04, vacancy at the Robley Rex VA Medical Center in Louisville, KY with Business Office Service. The File Clerk will serve as a File Scanning/Medical Record Specialist in the File Room of the Health Information Management Section of the Business Office. Major duties and responsibilities include, but are not limited to:
Controls all medical/administrative information relating to patient care arriving and leaving the Medical Records File Unit and the medical Center.
Performs extensive searches for files when there is an urgent need and the files cannot be retrieved by routine techniques.
Ensure all loose documents are properly filed in the correct patients' paper medical record or mailed to the originating location such as another health care facility.
Completes all transfer forms, mailing labels, and maintains record logs on records/returned to other facilities.
Maintains an extremely high standard of the protection and maintenance of confidentiality.
Promotes a positive image of the Medical Center with emphasis on customer service by treating patients, co-workers, and medical center personal with courtesy and respects.* Responds to needs of the customers in a positive and efficient manner.
Communicates to properly coordinate record transfers, and record follow-up.
Utilizes a personal computer and various application.
Accesses medical records, computer files and the network dictate that the employee must exercise extreme caution and protect access codes, according to established guidelines and policies.
Properly indexes and scans health/administrative records information is integrated into the electronic patient record (CPRS) through PC scanning hardware and software.
Creates progress notes in the patient's electronic medical record (CPRS) related to attached documents.
Utilizes the Medical Records Tracking Program, prepares Requests for transfer and/or Notice of transfer of records and ships requested records to other medical centers.
Performs daily filing/retrieval and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of administrative and medical records.
Audits and reviews appropriate medical record file shelves for misfiles of records or backlog of loose patient documentation/reports.
Pulls and retrieves medical records as requested form lists, messages, or telephone calls.
Routinely purges records of patients not rendered medical care within a three-year period.
Other duties as assigned.
Work Schedule: Monday - Friday, 8:00 a.m. to 4:30 p.m.
This is not a virtual position.
Position Description/PD#: File Clerk / PD40396A
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized