Accounts Payable / Accounts Receivable Specialist

Location: Nappanee, Indiana
Salary Range: ($39,500 – $47,800 annually)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Work Environment: 100% On-Site

Accounts Payable / Accounts Receivable Specialist – Overview

We are seeking a reliable Accounts Payable / Accounts Receivable Specialist to support daily accounting operations. The Accounts Payable / Accounts Receivable Specialist will assist with vendor payments, customer billing, and maintaining accurate financial records. This role plays an important part in ensuring timely payments and accurate account management.

Accounts Payable / Accounts Receivable Specialist – Responsibilities

Process vendor invoices and ensure proper coding and approval

Match invoices with purchase orders and receiving documentation

Prepare and process vendor payments including check runs and ACH

Generate customer invoices and distribute account statements

Apply incoming payments and reconcile customer accounts

Monitor aging reports and follow up on past-due balances

Respond to vendor and customer inquiries regarding billing or payments

Maintain organized documentation and support month-end accounting processes

Accounts Payable / Accounts Receivable Specialist – Qualifications

2+ years of Accounts Payable, Accounts Receivable, or accounting support experience

Strong attention to detail and accuracy

Experience working with accounting or ERP systems

Proficiency with Microsoft Excel and Outlook

Strong communication and organizational skills

Ability to manage multiple tasks and deadlines

Preferred Experience

Experience with QuickBooks, NetSuite, SAP, Epicor, or similar ERP systems

Experience working in manufacturing, distribution, or service industries

#INARP2026

Click here to apply online","

Accounts Payable / Accounts Receivable Specialist

Location: Nappanee, Indiana
Salary R...","AP/AR Specalist","Full Time",[102],["B","3523129856"],"12 hours ago","/jobs/3523129856-ap-ar-specalist","Nappanee, IN, United States","/jobs?location=Nappanee%2C+IN%2C+United+States","/jobs?keyword=AP%2FAR+Specalist",{"_64":65,"_66":103,"_68":99,"_70":104},"Nappanee","IN",["D",1777248000000],"Aston Carter","Accounting & Administrative Specialist

The Accounting & Administrative Specialist supports daily financial operations with a primary focus on processing vendor invoices (accounts payable), recording customer payments (accounts receivable), and maintaining accurate records in QuickBooks. This role also provides general administrative support to ensure smooth office operations, organized documentation, and timely communication within a small, collaborative team.
Responsibilities
Enter, review, and code vendor invoices in QuickBooks with proper general ledger classifications.
Match invoices to purchase orders, packing slips, or internal approvals to ensure accuracy and completeness.
Monitor the accounts payable inbox and respond promptly to vendor inquiries.
Prepare weekly payment batches and assist with check runs, ACH payments, and credit card reconciliations.
Maintain up-to-date vendor files, W?9s, and payment documentation in an organized manner.
Generate customer invoices, credit memos, and statements in QuickBooks.
Record incoming payments, including checks, ACH, and credit card transactions, and apply them accurately to customer accounts.
Monitor accounts receivable aging reports and follow up on overdue balances in a professional manner.
Communicate with customers regarding billing questions, discrepancies, and payment status.
Maintain accurate accounts receivable documentation and support month?end close activities.
Ensure all financial transactions are properly coded in QuickBooks and supported with appropriate documentation.
Assist with bank, credit card, and vendor statement reconciliations to ensure accurate financial records.
Run financial reports in QuickBooks as requested by leadership.
Support data cleanup and file organization within QuickBooks and related financial records.
Answer phones, greet visitors, and manage general office communications in a professional and courteous manner.
Maintain organized digital and physical filing systems for accounting and administrative records.
Assist with scheduling, correspondence, and internal coordination to support daily operations.
Order office supplies and support basic office operations to ensure a well-functioning workplace.
Prepare spreadsheets, reports, and forms as needed using Excel and other office software.
Essential Skills
13 years of experience in accounts payable, accounts receivable, or general accounting.
Hands-on experience with QuickBooks Online or QuickBooks Desktop.
Strong understanding of basic accounting principles and double-entry bookkeeping.
Proficiency with Excel and general office software tools.
Excellent attention to detail, accuracy, and follow-through in financial and administrative tasks.
Strong written and verbal communication skills with a professional, customer-service mindset.
Ability to manage multiple priorities, handle a variety of tasks, and meet deadlines in a fast-paced environment.
Demonstrated experience with accounts payable processes, including invoice processing and purchase order matching.
Demonstrated experience with accounts receivable processes, including invoicing and payment application.
Solid data entry skills with a focus on accuracy and completeness.
Additional Skills & Qualifications
Experience using QuickBooks Online as the primary ERP or accounting system.
Comfort working in a small company environment with a lean team.
Experience with administrative tasks such as answering phones, greeting visitors, scheduling, and ordering office supplies.
Ability to create and maintain spreadsheets, reports, and basic financial analyses in Excel.
Strong organizational skills and the ability to maintain structured digital and physical filing systems.
Proactive approach to resolving discrepancies in billing, payments, and vendor documentation.
Ability to adapt to evolving processes and take initiative in improving office and accounting workflows.
Work Environment
This is a long-term contract role with no defined end date, designed as a stable, ongoing position within a small organization of approximately five team members. The role is fully onsite, with a typical schedule of Monday through Friday, generally between 9:00 a.m. and 5:00 p.m. or 9:00 a.m. and 4:30 p.m. You will work in a close-knit office environment where collaboration and clear communication are important. Daily work relies heavily on QuickBooks Online or Desktop, Excel, and general office software, along with standard office equipment such as phones, computers, and printers. The setting is professional and office-based, and you are expected to present yourself in appropriate professional attire suitable for an in-office business environment.
Job Type & Location
This is a Contract position based out of Laguna Hills, CA.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan

Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Laguna Hills, CA.
Application Deadline
This position is anticipated to close on May 1, 2026.
About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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Job Opening: Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our finance team and support day-to-day accounting operations in a fast-paced, professional environment.

The Accounts Payable Specialist will be responsible for processing invoices accurately and on time, maintaining vendor relationships, and ensuring compliance with company policies and accounting standards.

Pay: $50,000-$60,000

Key Responsibilities

Process and code invoices, expense reports, and payment requests

Match invoices with purchase orders and receiving documentation

Reconcile vendor statements and resolve discrepancies

Prepare and process weekly check runs and electronic payments

Assist with month-end close and audit preparation

The Accounts Payable Specialist will maintain organized and accurate financial records

Qualifications

Prior accounts payable or general accounting experience preferred

Strong attention to detail and time management skills

Proficiency with accounting systems and Microsoft Excel

The ideal Accounts Payable Specialist is dependable, organized, and deadline-driven

Compensation & Schedule

This Accounts Payable Specialist position offers competitive pay based on experience

Full-time schedule with standard business hours

If you are a detail-oriented Accounts Payable Specialist looking to grow your accounting career, we encourage you to apply.

Apply today to become our next Accounts Payable Specialist.
","
Job Opening: Accounts Payable Specialist

We are seeking an experienced Accounts Payable Spec...",[132],["B","3523132526"],"/jobs/3523132526-accounts-payable-specialist","Dayton, OH, United States","/jobs?location=Dayton%2C+OH%2C+United+States",{"_64":65,"_66":133,"_68":130,"_70":134},"Dayton","OH",8752,"name","Newsday Media Group","agency","logo","https://production-rails-default.s3.us-east-2.amazonaws.com/public/legacy-logos/351727.GIF","slug","newsday-media-group","
Newsday Media Group is a locally owned, independent media company grounded in journalistic excellence, integrity, and commitment to the communities it serves. With 19 Pulitzer Prizes and dozens of Emmy Awards, it's one of the most decorated news organizations in the country.

The company is in the middle of a significant transformation, expanding from its newspaper roots into a multimedia operation spanning digital, video, podcasts, live events, and data-driven civic engagement. NMG properties include the flagship Newsday and Newsday.com, NewsdayTV, the Newsday Live events series, and nextLI, a civic research and community forum platform funded by The Rauch Foundation.

A new 130,000-square-foot headquarters in Melville features a broadcast-quality TV studio and multimedia production space. Newsday Live produces a growing calendar of food and wine tastings, author talks, sports Q&As, concerts, and community events. Feed Me, the company's food and dining vertical, includes a web series, quarterly print magazine, and restaurant coverage. Brand 360, the in-house content studio, partners with advertisers across healthcare, education, energy, tourism, and retail.

Newsday's investigative unit has driven real-world change, from prompting schools to replace unsafe football helmets to contributing reporting that led to federal corruption convictions. Community programs include the Newsday Marching Band Festival, CheerFest, Scholar-Artist honors, and partnerships with local nonprofits focused on hunger, housing, youth education, and child welfare.

For people who care about local journalism, multimedia storytelling, and community impact, Newsday is doing the work at scale.
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