Receptionist
MacKay & Somps Civil Engineers, Inc., Roseville, CA, United States
Receptionist Position at MacKay & Somps
MacKay & Somps is seeking an experienced Receptionist for our Roseville, CA office. We encourage candidates with 3+ years of experience to apply. Prior work experience in the professional services industry, particularly with an AEC firm, is preferred but not required. Candidates must be authorized to work in the United States, have a high school diploma, possess a valid California driver's license and be capable of working in the office Monday through Friday from 8:00 am to 5:00 pm.
Under the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to:
Answering phone calls in a pleasant and friendly manner and transferring calls to office staff
Greeting office guests and creating a positive first impression
Maintaining and organizing the front office
Performing clerical tasks (document management, scanning, filing, etc.)
Conducting deliveries and pickups
Managing office calendars and scheduling meetings
Assisting with meeting room preparation and providing meeting support
Assisting with timesheet validation
Handling incoming and outgoing mail
Monitoring inventory, ordering, picking up and stocking office and kitchen supplies
Assisting with office social events including organizing, pick up, set up, and clean up
Providing general administrative support as requested
We are looking for a candidate with:
A professional and friendly demeanor when interacting with staff, clients, and guests
Strong written and verbal communication skills
Excellent customer service and multitasking skills
Proficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functions
Strong attention to detail, including proofreading and document formatting
Willingness to learn the "MacKay & Somps way"
The ability to handle confidential information with discretion
Excellent time management and the ability to prioritize tasks effectively
Strong relationship-building skills with both internal teams, clients, vendors, etc.
The ability to lift up to 30 pounds to assist with stocking office supplies
AEC industry experience (preferred but not mandatory)
Familiarity with the following software is beneficial:
Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)
PBX Teams Telephone System
Adobe Acrobat & Bluebeam Revu
Unanet A/E
We value candidates that fit with our culture of strong work ethic and team camaraderie. Highly proficient candidates with proven experience who thrive in a team-oriented, client driven work environment are strongly encouraged to apply.
If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so, or would like to apply for general consideration, please contact opportunities@msce.com or 925-416-1790.
Must be authorized to work in the United States.
$25 - $35 an hour
MacKay & Somps is an equal opportunity employer.
MacKay & Somps offers an excellent compensation and benefits package which includes competitive salary, generous bonus structure, profit sharing trust/401(k) plan, student loan paydown program and tuition assistance, excellent medical, vision, and dental plans with Company contributions to a health savings account, life, AD&D, LTD/STD insurance, wellness reimbursement program, and more!
MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbeques/lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year.
For inquiries or to submit requests for information, deletion, or correction, or to request a copy of the Company's privacy policy, please contact:
MacKay & Somps Administrative Services
5142 Franklin Drive, Suite C
Pleasanton, CA 94588
925-416-1790
adser@msce.com
MacKay & Somps is seeking an experienced Receptionist for our Roseville, CA office. We encourage candidates with 3+ years of experience to apply. Prior work experience in the professional services industry, particularly with an AEC firm, is preferred but not required. Candidates must be authorized to work in the United States, have a high school diploma, possess a valid California driver's license and be capable of working in the office Monday through Friday from 8:00 am to 5:00 pm.
Under the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to:
Answering phone calls in a pleasant and friendly manner and transferring calls to office staff
Greeting office guests and creating a positive first impression
Maintaining and organizing the front office
Performing clerical tasks (document management, scanning, filing, etc.)
Conducting deliveries and pickups
Managing office calendars and scheduling meetings
Assisting with meeting room preparation and providing meeting support
Assisting with timesheet validation
Handling incoming and outgoing mail
Monitoring inventory, ordering, picking up and stocking office and kitchen supplies
Assisting with office social events including organizing, pick up, set up, and clean up
Providing general administrative support as requested
We are looking for a candidate with:
A professional and friendly demeanor when interacting with staff, clients, and guests
Strong written and verbal communication skills
Excellent customer service and multitasking skills
Proficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functions
Strong attention to detail, including proofreading and document formatting
Willingness to learn the "MacKay & Somps way"
The ability to handle confidential information with discretion
Excellent time management and the ability to prioritize tasks effectively
Strong relationship-building skills with both internal teams, clients, vendors, etc.
The ability to lift up to 30 pounds to assist with stocking office supplies
AEC industry experience (preferred but not mandatory)
Familiarity with the following software is beneficial:
Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)
PBX Teams Telephone System
Adobe Acrobat & Bluebeam Revu
Unanet A/E
We value candidates that fit with our culture of strong work ethic and team camaraderie. Highly proficient candidates with proven experience who thrive in a team-oriented, client driven work environment are strongly encouraged to apply.
If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so, or would like to apply for general consideration, please contact opportunities@msce.com or 925-416-1790.
Must be authorized to work in the United States.
$25 - $35 an hour
MacKay & Somps is an equal opportunity employer.
MacKay & Somps offers an excellent compensation and benefits package which includes competitive salary, generous bonus structure, profit sharing trust/401(k) plan, student loan paydown program and tuition assistance, excellent medical, vision, and dental plans with Company contributions to a health savings account, life, AD&D, LTD/STD insurance, wellness reimbursement program, and more!
MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbeques/lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year.
For inquiries or to submit requests for information, deletion, or correction, or to request a copy of the Company's privacy policy, please contact:
MacKay & Somps Administrative Services
5142 Franklin Drive, Suite C
Pleasanton, CA 94588
925-416-1790
adser@msce.com