HR Receptionist - Field.
Reiter Affiliated Companies, Watsonville, CA, United States
HR Receptionist Field
The HR Receptionist Field efficiently and effectively provides administrative support to the HR department while delivering excellent customer service to internal employees, external vendors and visitors. The position is responsible for general office administrative support to include providing excellent customer service to any person who comes to the front desk, filing, data entering, and performing other duties as assigned.
Job Contributions and Key Responsibilities:
Greet employees, customers, vendors and other visitors at the front desk
Answer and route incoming phone calls
Respond to EDD correspondence and requests
Distribute employee checks, W2's, Employee Earnings Reports and process employee request forms
Process employment verifications according to company policy and federal, state, and local regulations
Maintain record of written warnings
Audit and enter new hire/rehire paperwork in HRIS and assist in maintaining files
Order office supplies for HR department
Manage incoming/outgoing mail to include internal distribution
Mail/Fax DE 34 reports for all companies.
Other duties as assigned
Knowledge, Skills and Abilities:
Knowledge:
Front desk duties
Multiple-line phone system
Proficient using standard office software such as Word, PowerPoint, Excel, Outlook
Skills:
Excellent interpersonal skills, to including a professional and diplomatic demeanor
High level of organizational and time management skills
Demonstrate a sense of urgency and self-starter
Customer service
Communicate fluently (verbal, written, listening and presentation) in English and Spanish required
Abilities:
Promote RAC's values Honesty, Fairness and Respect
Ability to inspire and promote teamwork and positive morale among all employees
Ability to actively support all processes toward the achievement of RAC's objectives
Competencies:
Outward Mindset Intermediate/Inconsistent
Effective Execution Advanced/Proficient
Conflict Management Intermediate/Inconsistent
Service Orientation Advanced/Proficient
Achievement Orientation Advanced/Proficient
Self-Management Intermediate/Inconsistent
Accountability - Advanced/Proficient
Collaboration - Advanced/Proficient
Sense of Urgency - Advanced/Proficient
Strategic Patterning Intermediate/Inconsistent
HR Operational Excellence Intermediate/Inconsistent
Labor Relations Intermediate/Inconsistent
Talent Management - Basic/Learning
Culture Deployment - Basic/Learning
Education Level:
High School Diploma
Years of experience:
Minimum 3 years' experience working in an office environment to include front desk and data entry
Languages:
English Spoken:
Spanish Spoken: 95 - 95% Read: 95 - 95% Written: 95 - 95%
Necessary Software:
Microsoft Office Suite Proficient
Pay Scale: $20.00 - $21.40
The HR Receptionist Field efficiently and effectively provides administrative support to the HR department while delivering excellent customer service to internal employees, external vendors and visitors. The position is responsible for general office administrative support to include providing excellent customer service to any person who comes to the front desk, filing, data entering, and performing other duties as assigned.
Job Contributions and Key Responsibilities:
Greet employees, customers, vendors and other visitors at the front desk
Answer and route incoming phone calls
Respond to EDD correspondence and requests
Distribute employee checks, W2's, Employee Earnings Reports and process employee request forms
Process employment verifications according to company policy and federal, state, and local regulations
Maintain record of written warnings
Audit and enter new hire/rehire paperwork in HRIS and assist in maintaining files
Order office supplies for HR department
Manage incoming/outgoing mail to include internal distribution
Mail/Fax DE 34 reports for all companies.
Other duties as assigned
Knowledge, Skills and Abilities:
Knowledge:
Front desk duties
Multiple-line phone system
Proficient using standard office software such as Word, PowerPoint, Excel, Outlook
Skills:
Excellent interpersonal skills, to including a professional and diplomatic demeanor
High level of organizational and time management skills
Demonstrate a sense of urgency and self-starter
Customer service
Communicate fluently (verbal, written, listening and presentation) in English and Spanish required
Abilities:
Promote RAC's values Honesty, Fairness and Respect
Ability to inspire and promote teamwork and positive morale among all employees
Ability to actively support all processes toward the achievement of RAC's objectives
Competencies:
Outward Mindset Intermediate/Inconsistent
Effective Execution Advanced/Proficient
Conflict Management Intermediate/Inconsistent
Service Orientation Advanced/Proficient
Achievement Orientation Advanced/Proficient
Self-Management Intermediate/Inconsistent
Accountability - Advanced/Proficient
Collaboration - Advanced/Proficient
Sense of Urgency - Advanced/Proficient
Strategic Patterning Intermediate/Inconsistent
HR Operational Excellence Intermediate/Inconsistent
Labor Relations Intermediate/Inconsistent
Talent Management - Basic/Learning
Culture Deployment - Basic/Learning
Education Level:
High School Diploma
Years of experience:
Minimum 3 years' experience working in an office environment to include front desk and data entry
Languages:
English Spoken:
Spanish Spoken: 95 - 95% Read: 95 - 95% Written: 95 - 95%
Necessary Software:
Microsoft Office Suite Proficient
Pay Scale: $20.00 - $21.40