Administrative Assistant
State of Montana, Kalispell, MT, United States
Administrative Assistant
The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The new Flathead Valley Reentry Center (FVRC) plays an integral role in shaping the way we deliver structure and accountability while supporting success for residents returning to their community at this first-ever, DOC-owned and operated prerelease center. We're making generational changes at the DOC. Help us build the future of corrections in Montana.
The Administrative Assistant position supports the efficient operation of the facility, contributing to programs and services designed to aid offender reentry into the community. Duties include but are not limited to:
Managing incoming and outgoing correspondence.
Responding to and routing inquiries and information requests.
Entering data and uploading documents into the offender management system.
Preparing and managing documents used for offender intake and management.
Operating and monitoring office equipment.
General administrative tasks to assist the facility's Operations Manager and other staff.
This position is located in a correctional facility and will have daily interactions with residents of the facility.
Qualifications
The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:
High School Diploma.
Two years of experience performing a variety of office support or clerical work.
Other combinations of education and experience may be substituted. Alternative combinations of education and experience will be considered on a case-by-case basis.
Benefits
Your service is rewarded with competitive compensation and generous State of Montana Benefits. State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
Application Instructions
Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered. Successful applicants will be subject to:
Criminal history check.
Child/patient/offender abuse registries.
Reference checks.
The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.
For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.
Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.
Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $22.51-22.51 Hourly
Telework Eligibility: Not Telework Eligible
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Job Type: Standard
Shift: Day Job
Travel: Yes, 5 % of the Time
Primary Location: Kalispell
Agency: Department of Corrections
Union: 000 - None
Posting Date: Apr 14, 2026, 6:06:14 PM
Closing Date (based on your computer's timezone): Apr 29, 2026, 5:59:00 AM
Required Application Materials: Cover Letter, Resume
Contact Name: Paula Plattner | Contact Email: paula.plattner@mt.gov | Contact Phone: 406-415-6203
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.
The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The new Flathead Valley Reentry Center (FVRC) plays an integral role in shaping the way we deliver structure and accountability while supporting success for residents returning to their community at this first-ever, DOC-owned and operated prerelease center. We're making generational changes at the DOC. Help us build the future of corrections in Montana.
The Administrative Assistant position supports the efficient operation of the facility, contributing to programs and services designed to aid offender reentry into the community. Duties include but are not limited to:
Managing incoming and outgoing correspondence.
Responding to and routing inquiries and information requests.
Entering data and uploading documents into the offender management system.
Preparing and managing documents used for offender intake and management.
Operating and monitoring office equipment.
General administrative tasks to assist the facility's Operations Manager and other staff.
This position is located in a correctional facility and will have daily interactions with residents of the facility.
Qualifications
The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:
High School Diploma.
Two years of experience performing a variety of office support or clerical work.
Other combinations of education and experience may be substituted. Alternative combinations of education and experience will be considered on a case-by-case basis.
Benefits
Your service is rewarded with competitive compensation and generous State of Montana Benefits. State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
Application Instructions
Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered. Successful applicants will be subject to:
Criminal history check.
Child/patient/offender abuse registries.
Reference checks.
The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.
For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.
Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.
Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $22.51-22.51 Hourly
Telework Eligibility: Not Telework Eligible
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Job Type: Standard
Shift: Day Job
Travel: Yes, 5 % of the Time
Primary Location: Kalispell
Agency: Department of Corrections
Union: 000 - None
Posting Date: Apr 14, 2026, 6:06:14 PM
Closing Date (based on your computer's timezone): Apr 29, 2026, 5:59:00 AM
Required Application Materials: Cover Letter, Resume
Contact Name: Paula Plattner | Contact Email: paula.plattner@mt.gov | Contact Phone: 406-415-6203
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.