Accounts Payable Specialist
CalPortland, Oxnard, CA, United States
Accounts Payable Specialist
Job Summary The Accounts Payable Specialist is responsible for providing support to the Accounting Department and staff, acting as a liaison between Plant Operations and Corporate. This position also fills in for other administrative functions as needed.
Benefits CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. Medical, Dental, Vision low-cost premiums even for family coverage Company-paid life/AD&D insurance Paid sick/vacation/holiday 401k/Company Funded Pension Program (program is dependent upon location and job type) Employee Assistance Program (EAP) Additional voluntary benefits Compensation $25.00-$31.50 hourly
Responsibilities Perform 3-way match reconciliation of material receipts, purchase orders, and vendor invoices; verify material deliveries and enter goods receipts in SAP Code vendor invoices and submit to the corporate office for payment processing; resolve Goods Receipt/Invoice Receipt (GR/IR) discrepancies with the Corporate Accounts Payable department Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information; process new vendor requests and ensure proper documentation Reconcile vendor statements and respond promptly to vendor inquiries to resolve payment or inventory discrepancies Collaborate with purchasing, receiving, and other departments to resolve discrepancies and support accurate inventory reconciliation and purchase tracking Prepare and process aggregate billing, delivery tickets, and customer invoice adjustments, ensuring proper documentation and management of electronic files Assist with month-end closing activities, including journal entries, AP-related reporting, and financial reconciliations Maintain organized documentation to support audits, internal controls, and compliance standards Provide SAP support for Goods Receipt/Invoice corrections and related purchasing functions Perform administrative support duties, including answering calls, greeting visitors, distributing mail, maintaining office supply inventory, and keeping common areas organized Assist with projects, reports, and events as needed Other duties, as assigned
Education High school diploma or equivalent Requirements/Qualifications Prior Administrative Accounting Experience Understanding of accounting principles, financial policies and procedures Excellent analytical skills with attention to detail for accurate data entry and reporting Strong communication skills (both verbal/written) Spanish would be a plus Ability to work independently and cooperatively with others (i.e., customers, prospective/current employees, vendors, etc.) Must be able to multitask and be a team player Flexibility to occasionally work outside of regular hours due to increased business Motivated, self-starter with the ability to prioritize workload in an efficient manner Follow up on unresolved issues Prompt and upstanding attendance record Ability to operate all types of office equipment (computer, fax, copier, scanner) Excellent organizational skills Preferred: Construction industry experience Conditions of Employment Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. Location: Oxnard, CA, US, 93036
Job Summary The Accounts Payable Specialist is responsible for providing support to the Accounting Department and staff, acting as a liaison between Plant Operations and Corporate. This position also fills in for other administrative functions as needed.
Benefits CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. Medical, Dental, Vision low-cost premiums even for family coverage Company-paid life/AD&D insurance Paid sick/vacation/holiday 401k/Company Funded Pension Program (program is dependent upon location and job type) Employee Assistance Program (EAP) Additional voluntary benefits Compensation $25.00-$31.50 hourly
Responsibilities Perform 3-way match reconciliation of material receipts, purchase orders, and vendor invoices; verify material deliveries and enter goods receipts in SAP Code vendor invoices and submit to the corporate office for payment processing; resolve Goods Receipt/Invoice Receipt (GR/IR) discrepancies with the Corporate Accounts Payable department Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information; process new vendor requests and ensure proper documentation Reconcile vendor statements and respond promptly to vendor inquiries to resolve payment or inventory discrepancies Collaborate with purchasing, receiving, and other departments to resolve discrepancies and support accurate inventory reconciliation and purchase tracking Prepare and process aggregate billing, delivery tickets, and customer invoice adjustments, ensuring proper documentation and management of electronic files Assist with month-end closing activities, including journal entries, AP-related reporting, and financial reconciliations Maintain organized documentation to support audits, internal controls, and compliance standards Provide SAP support for Goods Receipt/Invoice corrections and related purchasing functions Perform administrative support duties, including answering calls, greeting visitors, distributing mail, maintaining office supply inventory, and keeping common areas organized Assist with projects, reports, and events as needed Other duties, as assigned
Education High school diploma or equivalent Requirements/Qualifications Prior Administrative Accounting Experience Understanding of accounting principles, financial policies and procedures Excellent analytical skills with attention to detail for accurate data entry and reporting Strong communication skills (both verbal/written) Spanish would be a plus Ability to work independently and cooperatively with others (i.e., customers, prospective/current employees, vendors, etc.) Must be able to multitask and be a team player Flexibility to occasionally work outside of regular hours due to increased business Motivated, self-starter with the ability to prioritize workload in an efficient manner Follow up on unresolved issues Prompt and upstanding attendance record Ability to operate all types of office equipment (computer, fax, copier, scanner) Excellent organizational skills Preferred: Construction industry experience Conditions of Employment Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. Location: Oxnard, CA, US, 93036