Credence is hiring: Executive Assistant in Los Angeles County

At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for warfighters and secure our nation for a better future. We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success. The Executive Assistant provides comprehensive executive and administrative support to leadership and teams within the Acquisition Hub (Acq Hub) under SSC’s AC Directorate. This role enables mission execution by managing calendar and meeting operations, correspondence, task tracking, travel and event coordination, senior-leader engagements, document preparation, and stakeholder communications across government, industry, and mission partners. The EA is expected to operate with exceptional discretion, responsiveness, and attention to detail in a fast-paced acquisition environment. Responsibilities include, but are not limited to... Executive & Administrative Support Provide direct administrative support to Acq Hub leadership (e.g., Division Chief/Branch Chiefs and senior staff) including calendar management, meeting scheduling, and day-to-day coordination Serve as the primary point of contact for administrative and scheduling requests from internal SSC organizations and external stakeholders Manage executive correspondence: draft, format, route, and track emails, memos, letters, and taskers; maintain action item and suspense logs Prepare high-quality documents and presentations (briefs, agendas, read-aheads, minutes, after-action notes) aligned to SSC/DoD standards Meeting, Event, and Engagement Coordination Plan and coordinate internal and external meetings, including secure/controlled discussions as needed (conference rooms, virtual platforms, visitor logistics) Develop meeting agendas, consolidate read-ahead packages, capture decisions/action items, and follow up on completion Support senior leader engagements such as industry days, working groups, and cross-directorate sessions; manage RSVP lists, materials, and coordination Task Management & Workflow Support Track leadership taskings and suspense items; maintain and update workflow trackers; ensure timely routing and completion Maintain organized filing systems (digital and, as required, physical) for correspondence, deliverables, and recurring products Provide basic project coordination support such as status updates, report compilation, and deliverable checklists Travel & Logistics Coordinate travel arrangements and logistics for leadership and staff (as applicable), including itineraries, reservations, and coordination with travel systems and local procedures Assist with visit requests, base access coordination, and visitor support in accordance with applicable policies and processes Communication & Stakeholder Support Coordinate communications across government, contractor, and mission partner stakeholders with professionalism and tact Assist with onboarding/offboarding administrative actions (workspace, distribution lists, recurring meetings, account requests where applicable) Tools, Records, and Knowledge Management Use Microsoft 365 tools to maintain operational rhythm: Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint Support knowledge management by maintaining shared folders, SharePoint libraries, templates, distribution lists, and contact rosters Ensure documents are properly version-controlled and prepared for leadership review and approval Requirements Active secret security clearance is required Bachelor’s degree is required 3+ years of experience providing administrative/executive support (government, DoD, or acquisition environment strongly preferred) Demonstrated experience supporting senior leaders with complex calendars, high meeting volume, and frequent reprioritization Expert proficiency with Microsoft Office/M365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) Excellent written and verbal communication skills; ability to draft professional correspondence and meeting products Strong organizational skills with proven ability to manage multiple concurrent priorities and time-sensitive deliverables High degree of professionalism, discretion, and ability to handle sensitive information appropriately. Ability to work independently, anticipate needs, and proactively solve problems Desired / Preferred Qualifications Experience supporting DoD acquisition organizations or program offices (knowledge of acquisition rhythm, leadership reviews, and task management) Familiarity with common DoD/SSC workflows and administrative processes (e.g., routing packages, read-aheads, executive correspondence) Experience coordinating industry/government engagements, executive-level meetings, or large working groups Knowledge of document quality standards and formatting for DoD briefings and executive communications Strong Excel skills (trackers, simple dashboards, reporting)

In Summary: The Executive Assistant provides comprehensive executive and administrative support to leadership and teams within the Acquisition Hub (Acq Hub) The EA is expected to operate with exceptional discretion, responsiveness, and attention to detail in a fast-paced acquisition environment . Responsibilities include managing calendar and meeting operations, correspondence, task tracking, travel and event coordination, document preparation, and stakeholder communications across government, industry, and mission partners .

En Español: En Credence, apoyamos a nuestros clientes necesidades de misión crítica, impulsadas por la tecnología. Proporcionamos soluciones de vanguardia, incluidas AI/ML, modernización empresarial y capacidades avanzadas de inteligencia, a las organizaciones federales de defensa y salud más grandes. A través de asociación y confianza, aumentamos el éxito de misiones para los combatientes y aseguramos un futuro mejor para nuestra nación. Somos privados, somos reconocidos repetidamente como un lugar superior para trabajar, y hemos estado en la lista de Inc. 5000 Empresas Privadas de Más Rápido Crecimiento durante los últimos 12 años. Apoyo Ejecutivo y Administrativo Proporcionar apoyo administrativo directo al liderazgo de Acq Hub (por ejemplo, Jefes de División/Jefes de Ramas y personal superior) Preparar documentos y presentaciones de alta calidad (brieves, agendas, encabezados de lectura, minutos, notas de acción) alineadas con las actualizaciones del calendario, la programación de reuniones y el día a día Servir como punto de contacto principal para las solicitudes de coordinación administrativa y de planificación por parte de organizaciones SSC internas y partes interesadas externas Gestionar la correspondencia ejecutiva: redacción, formato, ruta y seguimiento de correos electrónicos, memorandos, cartas y tareas; mantener los registros de acciones y suspensión de operaciones Prepara preparar documentos y presentación de alto nivel (briefes, agenda, encabezas de lecturas, minutas, notas post-acción) Conforme a las instrucciones de gestión de las reuniones SSCages / DoD, Eventos y Cuidados de compromiso Coordinado y gestionar las actuaciones internos y procedimientos de trabajo. Capacidad para trabajar de forma independiente, anticiparse a las necesidades y resolver proactivamente los problemas Calificaciones deseadas / preferidas Experiencia en el apoyo a organizaciones o oficinas de programación del Departamento de Defensa (conocimiento del ritmo de adquisición, revisiones de liderazgo y gestión de tareas) Familiarización con flujos de trabajo y procesos administrativos comunes del Departamento/SSC (por ejemplo, paquetes de enrutamiento, lecturas, correspondencia ejecutiva).