Bookkeeper / Accounting Coordinator – Interior Design Studio
Sabrina Rose Interiors, Deerfield Beach, FL, United States
To be considered for this role, applicants must submit a cover letter explaining their experience with accounting, client billing, and financial operations for luxury residential interior design (or a closely related project-based design field), along with their salary requirements. Applications missing these elements will not be reviewed.
Sabrina Rose Interiors is a luxury residential interior design firm known for its personalized, detail-oriented approach to high‑end design. We deliver sophisticated spaces through a balance of creativity, precision, and exceptional service.
We are seeking an Accounts Coordinator (Finance & Billing) who is exceptionally organized, proactive, and detail‑focused. This role anchors the financial operations of our studio—overseeing client invoicing, vendor payments, reconciliations, and project‑level reporting to keep our design work supported by clean, accurate numbers.
This is an ideal opportunity for someone who enjoys the rhythm of a design studio, thrives on structure and accuracy, and takes pride in managing the financial details that keep a creative team running efficiently.
Pay: $22.00 — $28.00 per hour (based on experience)
About the Role
Reporting to the Executive Director and working closely with our CEO, Project Coordinator and Procurement team, you will oversee:
Client invoicing and billing cycles
Vendor payments and reconciliations
Monthly financial reporting and cash‑flow tracking
Supporting the transition from FreshBooks to QuickBooks with our external consultants
Finance‑driven process improvements that keep our projects profitable and organized
This role is ideal for someone who is detail‑oriented, proactive, and comfortable owning the accounting function in a small but growing interior design business.
Key Responsibilities
Client Billing & Receivables
Oversee invoicing, billing cycles, and payment collections for all client projects.
Manage accounts receivable and reconcile balances with clients.
Provide prompt, professional support for client billing questions and coordinate clarifications with design and procurement teams.
Track client retainers and advance deposits; manage draw‑downs to ensure accounts remain accurate and current.
Vendor Management & Payables
Manage accounts payable and reconcile balances with vendors.
Collaborate with vendors to set payment schedules and confirm contract terms.
Maintain organized digital filing systems for reimbursements, bonuses, credits, and financial adjustments.
Accounting, Compliance & Reporting
Complete monthly bank and credit‑card reconciliations.
Deliver timely financial reports (P&L, Balance Sheet, project‑level P&Ls) within five business days of month‑end.
Maintain and organize sales‑tax support documentation, including FF&E sales details and exemption certificates; reconcile data for CPA filings.
Process 1099 contractor payments, monitor timesheets, and support employee hour tracking in collaboration with the Executive Director, Project Coordinator, and HR.
Systems & Process Improvement
Support the transition from FreshBooks to QuickBooks, including data cleanup and coordination with the AFSG consulting team under the direction of the Executive Director and external CPAs.
Partner with the Project Coordinator to integrate billing triggers into Asana project milestones and formalize this into a documented SOP.
Document new finance workflows and assist in training relevant staff (written SOPs and/or short training videos).
Create a cross‑training plan to ensure continuity of accounting functions during PTO or emergency absences.
Strategic Finance Support
Provide concise monthly financial snapshots (e.g., invoice turnaround times, aged receivables, margin flags) to the Executive Director and CEO.
Develop profitability‑analysis reports by client, project, and phase to evaluate margin health and recommend adjustments to pricing or workflows.
Maintain a rolling 12‑week cash‑flow outlook by comparing scheduled receivables to upcoming payables, and alert leadership of projected surpluses or shortfalls.
What You’ll Bring
3 years of experience in bookkeeping, accounting, or finance coordination.
Required: experience in an interior design firm or closely related project‑based industry (architecture, construction, FF&E procurement, or similar).
Hands‑on experience with QuickBooks (experience working across multiple systems or supporting a migration is a plus).
Strong understanding of invoicing, accounts payable/receivable, reconciliations, and basic financial statements (P&L, Balance Sheet, cash flow).
Comfort working with sales tax documentation and 1099 contractor payments.
High level of accuracy, organization, and attention to detail.
Ability to translate financial data into clear, concise snapshots for non‑finance stakeholders.
Proactive, resourceful mindset — you notice issues, propose improvements, and follow through.
How to Apply
Please submit:
Your resume
A cover letter explaining your experience with accounting, billing, and financial operations for luxury residential interior design (or a closely related project‑based design field)
Your salary requirements
Applications that do not include a cover letter and salary requirements will not be reviewed.
Benefits
401(k) matching
Dental insurance
Flexible schedule
Happy hour
Health insurance
Paid time off
Referral program
Work Location: Hybrid remote in Deerfield Beach, FL 33441
#J-18808-Ljbffr
Sabrina Rose Interiors is a luxury residential interior design firm known for its personalized, detail-oriented approach to high‑end design. We deliver sophisticated spaces through a balance of creativity, precision, and exceptional service.
We are seeking an Accounts Coordinator (Finance & Billing) who is exceptionally organized, proactive, and detail‑focused. This role anchors the financial operations of our studio—overseeing client invoicing, vendor payments, reconciliations, and project‑level reporting to keep our design work supported by clean, accurate numbers.
This is an ideal opportunity for someone who enjoys the rhythm of a design studio, thrives on structure and accuracy, and takes pride in managing the financial details that keep a creative team running efficiently.
Pay: $22.00 — $28.00 per hour (based on experience)
About the Role
Reporting to the Executive Director and working closely with our CEO, Project Coordinator and Procurement team, you will oversee:
Client invoicing and billing cycles
Vendor payments and reconciliations
Monthly financial reporting and cash‑flow tracking
Supporting the transition from FreshBooks to QuickBooks with our external consultants
Finance‑driven process improvements that keep our projects profitable and organized
This role is ideal for someone who is detail‑oriented, proactive, and comfortable owning the accounting function in a small but growing interior design business.
Key Responsibilities
Client Billing & Receivables
Oversee invoicing, billing cycles, and payment collections for all client projects.
Manage accounts receivable and reconcile balances with clients.
Provide prompt, professional support for client billing questions and coordinate clarifications with design and procurement teams.
Track client retainers and advance deposits; manage draw‑downs to ensure accounts remain accurate and current.
Vendor Management & Payables
Manage accounts payable and reconcile balances with vendors.
Collaborate with vendors to set payment schedules and confirm contract terms.
Maintain organized digital filing systems for reimbursements, bonuses, credits, and financial adjustments.
Accounting, Compliance & Reporting
Complete monthly bank and credit‑card reconciliations.
Deliver timely financial reports (P&L, Balance Sheet, project‑level P&Ls) within five business days of month‑end.
Maintain and organize sales‑tax support documentation, including FF&E sales details and exemption certificates; reconcile data for CPA filings.
Process 1099 contractor payments, monitor timesheets, and support employee hour tracking in collaboration with the Executive Director, Project Coordinator, and HR.
Systems & Process Improvement
Support the transition from FreshBooks to QuickBooks, including data cleanup and coordination with the AFSG consulting team under the direction of the Executive Director and external CPAs.
Partner with the Project Coordinator to integrate billing triggers into Asana project milestones and formalize this into a documented SOP.
Document new finance workflows and assist in training relevant staff (written SOPs and/or short training videos).
Create a cross‑training plan to ensure continuity of accounting functions during PTO or emergency absences.
Strategic Finance Support
Provide concise monthly financial snapshots (e.g., invoice turnaround times, aged receivables, margin flags) to the Executive Director and CEO.
Develop profitability‑analysis reports by client, project, and phase to evaluate margin health and recommend adjustments to pricing or workflows.
Maintain a rolling 12‑week cash‑flow outlook by comparing scheduled receivables to upcoming payables, and alert leadership of projected surpluses or shortfalls.
What You’ll Bring
3 years of experience in bookkeeping, accounting, or finance coordination.
Required: experience in an interior design firm or closely related project‑based industry (architecture, construction, FF&E procurement, or similar).
Hands‑on experience with QuickBooks (experience working across multiple systems or supporting a migration is a plus).
Strong understanding of invoicing, accounts payable/receivable, reconciliations, and basic financial statements (P&L, Balance Sheet, cash flow).
Comfort working with sales tax documentation and 1099 contractor payments.
High level of accuracy, organization, and attention to detail.
Ability to translate financial data into clear, concise snapshots for non‑finance stakeholders.
Proactive, resourceful mindset — you notice issues, propose improvements, and follow through.
How to Apply
Please submit:
Your resume
A cover letter explaining your experience with accounting, billing, and financial operations for luxury residential interior design (or a closely related project‑based design field)
Your salary requirements
Applications that do not include a cover letter and salary requirements will not be reviewed.
Benefits
401(k) matching
Dental insurance
Flexible schedule
Happy hour
Health insurance
Paid time off
Referral program
Work Location: Hybrid remote in Deerfield Beach, FL 33441
#J-18808-Ljbffr