Administrative Assistant
Dashiell, Houston, TX, United States
Position Title: Administrative Assistant
Location:
12301 Kurland Drive, Suite 400, Houston, TX 7703
Primary Function
This position will support the engineering team by organizing training lunches, tracking training attendance, managing document reproduction, and shipping project documentation to clients and team members.
Duties & Responsibilities
Send invitations and track attendance for Continued Learning Lunches (Vendor Lunches, Dashiell U, Mentorship Lunches).
Coordinate lunch details and setup with Engineers and Vendors.
Order and set up food for Continued Learning Lunches.
Prepare and clean conference rooms before and after lunches.
Maintain records of lunch and learn attendees, including pulling reports from Teams and contacting remote office team leads.
Organize and archive past lunch and learn materials.
Oversee document control activities on projects, ensuring quality standards are met.
Communicate effectively with management, clients, vendors, and project team members.
Scan, image, organize, and maintain documents and filing systems.
Perform quality assurance checks on outgoing transmittal packages.
Handle basic to intermediate word processing, spreadsheet, and database tasks.
Monitor, maintain, and replenish large-scale printing devices.
Mail and distribute documents, parcels, and other materials.
Adhere to company policies and procedures.
Perform special projects and complete other duties as assigned or requested.
Minimum Qualifications / Experience
High School diploma or equivalent is required. Minimum of one year of prior office experience required; engineering industry preferred. Must have current driver’s license.
Possess skills in the following areas:
Proficient in MS Office and Windows operating system.
Proficient with express shipping software, such as Federal Express and UPS.
Excellent written and verbal communication skills.
Ability to conduct yourself and perform job duties in a professional manner.
Ability to work in a team environment.
Ability to prioritize, manage time well, troubleshoot, and work in a fast‑paced and deadline‑driven environment.
Must be organized and detail oriented with the ability to multi‑task.
Flexibility to work occasional overtime.
Physical Requirements
Ability to sit for extended periods while working at a computer.
Frequent use of hands and fingers for typing, writing, and operating office equipment.
Ability to stand for long periods of time.
Ability to lift 25 lbs. on a regular basis.
Environmental Conditions
Work is primarily performed in a climate‑controlled office environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.
Equal Employment Opportunity
Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.
Benefits
Dashiell offers a competitive compensation and benefits package. Benefits include company‑paid life insurance, accidental death and dismemberment insurance, long‑term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high‑deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short‑term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.
Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.
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Location:
12301 Kurland Drive, Suite 400, Houston, TX 7703
Primary Function
This position will support the engineering team by organizing training lunches, tracking training attendance, managing document reproduction, and shipping project documentation to clients and team members.
Duties & Responsibilities
Send invitations and track attendance for Continued Learning Lunches (Vendor Lunches, Dashiell U, Mentorship Lunches).
Coordinate lunch details and setup with Engineers and Vendors.
Order and set up food for Continued Learning Lunches.
Prepare and clean conference rooms before and after lunches.
Maintain records of lunch and learn attendees, including pulling reports from Teams and contacting remote office team leads.
Organize and archive past lunch and learn materials.
Oversee document control activities on projects, ensuring quality standards are met.
Communicate effectively with management, clients, vendors, and project team members.
Scan, image, organize, and maintain documents and filing systems.
Perform quality assurance checks on outgoing transmittal packages.
Handle basic to intermediate word processing, spreadsheet, and database tasks.
Monitor, maintain, and replenish large-scale printing devices.
Mail and distribute documents, parcels, and other materials.
Adhere to company policies and procedures.
Perform special projects and complete other duties as assigned or requested.
Minimum Qualifications / Experience
High School diploma or equivalent is required. Minimum of one year of prior office experience required; engineering industry preferred. Must have current driver’s license.
Possess skills in the following areas:
Proficient in MS Office and Windows operating system.
Proficient with express shipping software, such as Federal Express and UPS.
Excellent written and verbal communication skills.
Ability to conduct yourself and perform job duties in a professional manner.
Ability to work in a team environment.
Ability to prioritize, manage time well, troubleshoot, and work in a fast‑paced and deadline‑driven environment.
Must be organized and detail oriented with the ability to multi‑task.
Flexibility to work occasional overtime.
Physical Requirements
Ability to sit for extended periods while working at a computer.
Frequent use of hands and fingers for typing, writing, and operating office equipment.
Ability to stand for long periods of time.
Ability to lift 25 lbs. on a regular basis.
Environmental Conditions
Work is primarily performed in a climate‑controlled office environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.
Equal Employment Opportunity
Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.
Benefits
Dashiell offers a competitive compensation and benefits package. Benefits include company‑paid life insurance, accidental death and dismemberment insurance, long‑term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high‑deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short‑term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.
Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.
#J-18808-Ljbffr