Payroll Accounting Assistant
DoubleTree by Hilton, Hempfield, PA, United States
Payroll & Accounting Assistant $30.00 hourly.
The Payroll & Accounting Assistant supports the hotel’s accounting and human resources functions by accurately processing payroll, assisting with employee benefits administration, handling routine accounting duties, and providing support related to union matters. This role requires strong attention to detail, confidentiality, and the ability to work collaboratively with management, employees, and external partners.
Essential Duties and Responsibilities
Payroll & HR Support
Process
complete weekly payroll , ensuring accuracy, timeliness, and compliance with company policies and labor regulations
Maintain and manage
employee benefit time balances
(vacation, sick, personal, etc.)
Assist with
light HR responsibilities , including employee questions and documentation support
Coordinate and organize
monthly employee birthday celebrations
Assist employees and management with
union-related questions and issues , escalating as appropriate
Support onboarding and employee record maintenance as needed
Accounting Duties
Process and manage
chargebacks
on a weekly basis
Reconcile Travel Agent (TA) commission invoices
weekly
Handle
daily collections
in the absence of the primary accounting associate
Prepare and issue
Accounts Receivable (AR) invoices
daily
Respond to
customer and guest accounting inquiries
via phone and email
Prepare
payroll journal entries
weekly
Reconciliations & Benefits Accounting
Assist with
union benefits reconciliation
(monthly)
Training is ongoing; employee has completed the past four months with supervision and will continue training until able to perform independently
Assist with
health benefit invoice reconciliation
once per month
Additional training to be provided by management
Qualifications & Skills
Prior experience in
payroll and/or accounting
preferred
Hotel or hospitality accounting experience strongly preferred
Knowledge of
union environments
a plus
Strong attention to detail and organizational skills
Ability to handle
confidential information
with professionalism and discretion
Proficiency in Microsoft Excel and accounting/payroll systems
Strong communication and customer service skills
Ability to prioritize tasks in a fast-paced environment
Physical & Work Requirements
Primarily office-based position
Ability to sit for extended periods and work on a computer
Occasional overtime may be required during payroll or month-end processing
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The Payroll & Accounting Assistant supports the hotel’s accounting and human resources functions by accurately processing payroll, assisting with employee benefits administration, handling routine accounting duties, and providing support related to union matters. This role requires strong attention to detail, confidentiality, and the ability to work collaboratively with management, employees, and external partners.
Essential Duties and Responsibilities
Payroll & HR Support
Process
complete weekly payroll , ensuring accuracy, timeliness, and compliance with company policies and labor regulations
Maintain and manage
employee benefit time balances
(vacation, sick, personal, etc.)
Assist with
light HR responsibilities , including employee questions and documentation support
Coordinate and organize
monthly employee birthday celebrations
Assist employees and management with
union-related questions and issues , escalating as appropriate
Support onboarding and employee record maintenance as needed
Accounting Duties
Process and manage
chargebacks
on a weekly basis
Reconcile Travel Agent (TA) commission invoices
weekly
Handle
daily collections
in the absence of the primary accounting associate
Prepare and issue
Accounts Receivable (AR) invoices
daily
Respond to
customer and guest accounting inquiries
via phone and email
Prepare
payroll journal entries
weekly
Reconciliations & Benefits Accounting
Assist with
union benefits reconciliation
(monthly)
Training is ongoing; employee has completed the past four months with supervision and will continue training until able to perform independently
Assist with
health benefit invoice reconciliation
once per month
Additional training to be provided by management
Qualifications & Skills
Prior experience in
payroll and/or accounting
preferred
Hotel or hospitality accounting experience strongly preferred
Knowledge of
union environments
a plus
Strong attention to detail and organizational skills
Ability to handle
confidential information
with professionalism and discretion
Proficiency in Microsoft Excel and accounting/payroll systems
Strong communication and customer service skills
Ability to prioritize tasks in a fast-paced environment
Physical & Work Requirements
Primarily office-based position
Ability to sit for extended periods and work on a computer
Occasional overtime may be required during payroll or month-end processing
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