Administrative Specialist II (Procurement)
State of South Carolina, Columbia, SC, United States
Responsibilities
Support purchasing and procurement operations, assist with purchase orders and related duties, process requisitions, maintain records and travel-related transactions, coordinate with vendors and internal departments, and ensure timely and accurate documentation of purchasing activities.
Update and create forms as requested; publish new and updated documents to the SCC website and staff portal; create new vendor accounts and update vendor accounts in Colleague as needed; process internal requisition after department approval and travel forms for SCC employees; secure hotel reservations; prepare other letters, notices, and reports as directed.
Serve as initial point of contact for staff, vendors, and guests; provide reception services; maintain visitor log; intercept and redirect public/student traffic; instruct vendors on doing business with SCC; provide SCC staff with procurement process instructions.
Provide administrative services; monitor general purchasing email mailbox; resolve or refer emails; direct end users to appropriate forms and provide guidance on form completion; retrieve and disperse mail and solicitation packages; coordinate, schedule meetings, and reserve conference rooms for procurement staff.
Assist the Procurement Director with scheduling events and training; provide paraprofessional administrative support for various procurement trainings; print and prepare training materials; assist with material disbursement and collection, attendance, minutes, surveys, etc.
Compile documents for FOIA requests, audits, state quarterly reporting, scoring meetings, charging meetings, budget meetings, etc.; manage the procurement department's eTrieve database; assist in improving recordkeeping and streamlining internal procurement processes.
Occasional night and/or weekend hours may be required for scheduled events.
Qualifications
A high school diploma or GED.
Related office, clerical, secretarial, and/or administrative assistance experience and state procurement knowledge.
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
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Support purchasing and procurement operations, assist with purchase orders and related duties, process requisitions, maintain records and travel-related transactions, coordinate with vendors and internal departments, and ensure timely and accurate documentation of purchasing activities.
Update and create forms as requested; publish new and updated documents to the SCC website and staff portal; create new vendor accounts and update vendor accounts in Colleague as needed; process internal requisition after department approval and travel forms for SCC employees; secure hotel reservations; prepare other letters, notices, and reports as directed.
Serve as initial point of contact for staff, vendors, and guests; provide reception services; maintain visitor log; intercept and redirect public/student traffic; instruct vendors on doing business with SCC; provide SCC staff with procurement process instructions.
Provide administrative services; monitor general purchasing email mailbox; resolve or refer emails; direct end users to appropriate forms and provide guidance on form completion; retrieve and disperse mail and solicitation packages; coordinate, schedule meetings, and reserve conference rooms for procurement staff.
Assist the Procurement Director with scheduling events and training; provide paraprofessional administrative support for various procurement trainings; print and prepare training materials; assist with material disbursement and collection, attendance, minutes, surveys, etc.
Compile documents for FOIA requests, audits, state quarterly reporting, scoring meetings, charging meetings, budget meetings, etc.; manage the procurement department's eTrieve database; assist in improving recordkeeping and streamlining internal procurement processes.
Occasional night and/or weekend hours may be required for scheduled events.
Qualifications
A high school diploma or GED.
Related office, clerical, secretarial, and/or administrative assistance experience and state procurement knowledge.
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
#J-18808-Ljbffr