Interior Design Coordinator
Alchemy Global Talent Solutions, Greenwich, CT, United States
An exciting opportunity has arisen for an Interior Design Coordinator to support a fast-paced specialist logistics and relocation business serving the high-end interiors sector. Based in a client-focused environment, this role supports interior designers, project managers and operations teams with the coordination of furniture storage, white-glove delivery and installation services. Ideal for a highly organised professional, this position sits at the heart of premium moving, storage and project relocation support.
Key Responsibilities:
Support the sales process by preparing proposals, estimates and storage agreements for interior design and relocation projects.
Act as a key contact for designers, project managers and clients regarding removals, storage, delivery schedules and installation arrangements.
Coordinate with warehouse and operations teams to ensure accurate receipt, inventory logging and tracking of furniture, artwork and high-value items.
Assist in planning white-glove delivery schedules and project timelines for residential and commercial interior installations.
Communicate handling requirements, access details and delivery instructions clearly to moving crews, dispatch teams and warehouse staff.
Prepare job files, pick lists and supporting documentation for upcoming removals, deliveries and installation projects.
Maintain accurate client, project and inventory records across internal systems and databases.
Monitor project milestones and help ensure deadlines are met across storage, transport and final delivery stages.
Liaise daily with internal teams regarding ETAs, vehicle schedules and crew allocations for booked jobs.
Provide responsive and professional customer service to designers, vendors and private clients throughout each stage of the relocation or delivery process.
Assist with account updates, valuation reminders and accounts receivable administration linked to storage and moving services.
Help resolve issues relating to shipments, scheduling, inventory discrepancies, damage claims and service queries in a timely manner.
Key Skills & Experience:
Minimum 2 years’ experience in administration, sales support or project coordination within interiors or warehouse operations.
Previous relocation or moving industry experience is strongly preferred, particularly in white-glove, furniture or specialist delivery services.
Strong organisational skills with the ability to manage multiple client projects and shifting priorities in a deadline-driven environment.
Excellent written and verbal communication skills, with confidence dealing with clients, design professionals and internal operational teams.
Proficient in Microsoft Office, including Excel, Word and Outlook, with the ability to maintain accurate records and documentation.
Knowledge of furniture receiving, inventory systems, interior installation schedules and premium delivery services would be highly advantageous.
Key Responsibilities:
Support the sales process by preparing proposals, estimates and storage agreements for interior design and relocation projects.
Act as a key contact for designers, project managers and clients regarding removals, storage, delivery schedules and installation arrangements.
Coordinate with warehouse and operations teams to ensure accurate receipt, inventory logging and tracking of furniture, artwork and high-value items.
Assist in planning white-glove delivery schedules and project timelines for residential and commercial interior installations.
Communicate handling requirements, access details and delivery instructions clearly to moving crews, dispatch teams and warehouse staff.
Prepare job files, pick lists and supporting documentation for upcoming removals, deliveries and installation projects.
Maintain accurate client, project and inventory records across internal systems and databases.
Monitor project milestones and help ensure deadlines are met across storage, transport and final delivery stages.
Liaise daily with internal teams regarding ETAs, vehicle schedules and crew allocations for booked jobs.
Provide responsive and professional customer service to designers, vendors and private clients throughout each stage of the relocation or delivery process.
Assist with account updates, valuation reminders and accounts receivable administration linked to storage and moving services.
Help resolve issues relating to shipments, scheduling, inventory discrepancies, damage claims and service queries in a timely manner.
Key Skills & Experience:
Minimum 2 years’ experience in administration, sales support or project coordination within interiors or warehouse operations.
Previous relocation or moving industry experience is strongly preferred, particularly in white-glove, furniture or specialist delivery services.
Strong organisational skills with the ability to manage multiple client projects and shifting priorities in a deadline-driven environment.
Excellent written and verbal communication skills, with confidence dealing with clients, design professionals and internal operational teams.
Proficient in Microsoft Office, including Excel, Word and Outlook, with the ability to maintain accurate records and documentation.
Knowledge of furniture receiving, inventory systems, interior installation schedules and premium delivery services would be highly advantageous.