HR Coordinator (Fixed Term Contract)
Frieze Publishing Ltd., Jackson, MS, United States
MARI is a global events and experiences company powering world-defining live experiences. Our portfolio of premium live properties spans sports, art, and entertainment — including the Madrid and Miami Open tennis tournaments, Frieze (a leading voice in contemporary art), and Barrett-Jackson (the premium U.S. collector car auction company). MARI also includes TodayTix Group, the global e-commerce leader for cultural experiences, connecting millions of customers with the best in live entertainment.
MARI is reshaping the live events landscape — building a growing portfolio of category-defining events and brands that set the standard for what's next, across sports, entertainment, art, and lifestyle.
At MARI, you'll work alongside people who are passionate, curious, and driven — people who believe that live experiences have the power to shape culture, and who care about the work, the mission, and each other. We welcome outstanding applicants of all backgrounds and encourage everyone to apply.
About the Role
To provide support to the HR team on people matters and coordinate people activities including but not limited to HRIS management, onboarding, offboarding, absences, payroll and benefit administration and other ad hoc HR projects. The role will also provide support on resourcing and administration for the Frieze fairs. This role may support on people tasks for other MARI business units.
This is a full-time fixed-term contract role and qualified candidates must be based in London.
What You’ll Own:
HR Support
Manage and maintain employee records, the HR Information system, and file any confidential documents related to Frieze employees, ensuring compliance obligations are met.
For Frieze and MARI coordinate onboarding, offboarding, contract changes, scheduling inductions and conducting exit processes. Deliver the regular MARI onboarding induction to new hires across the business.
Manage right to work checks globally and provide support and guidance to employees and managers on visas and relocations in collaboration with the HR Manager and external counsel.
Advise on company policies, procedures, and employment laws for employees and managers, providing guidance and clarification as needed to ensure consistent application and compliance.
Support the Senior HR Manager with employee relation casework, including notetaking and where appropriate working with managers and employees to resolve informal issues and escalating to the Senior HR Manager if required.
Maintain the company organisation charts and update the HR and company Notion pages with relevant information.
Support HR activities including engagement surveys, performance processes, L&D initiatives, and the annual compensation review.
Work on ad-hoc HR projects and initiatives as needed, ensuring seamless delivery alongside BAU tasks.
Event Support
Support the contingent worker process and systems ensuring temporary workers are contracted and paid in line with local labour laws. This will include working with a third‑party supplier
With the Senior HR Manager, write on‑boarding materials and organise induction sessions for all contingent workers and support on manager training
Work with the team onsite to ensure the events run smoothly
Support the Resourcing Manager and Senior HR Manager in the delivery of temporary staff at the inaugural Frieze Abu Dhabi including:
Posting job adverts and hiring temporary staff
Creating onboarding and training materials
Support the training of temporary managers
Support the delivery of culture sessions
Plan temporary staff onsite operation needs working closely with the Fair Operations Manager e.g., catering and staff uniform.
US Events
Work on tasks as requested by the Senior HR Manager and others, including training materials, posting job adverts internally and externally in preparation for the 2027 events
You may be required to carry out other duties which are within the scope and purpose of the job.
What You’ll Bring:
Strong Microsoft Office skills, particularly Outlook, Word, Powerpoint and Excel
Excellent oral and written communication
Meticulous attention to detail and ability to prioritise deadlines
Strong organisational skills with the ability to manage multiple tasks at once
Strong interpersonal skills and able to adapt style and approach to fit the situation
Ability to handle sensitive information with the highest level of confidentiality and professionalism
Able to work in a fast-paced environment whilst maintaining appropriate service levels
Able to build strong effective working relationships within the business and with other members of the HR team
Strong team player – able to recognise when help is required during busy periods
Mandatory
Previous experience providing HR support in a fast‑paced environment
Knowledge of the main areas of HR, payroll and benefits administration
Previous experience managing a HRIS system
Experience of working in a global organization
Qualified to CIPD level 3, or equivalent (or willingness to study)
Sound knowledge and understanding of key UK, EMEA and US employment legislation would be advantageous.
Here are some of the Benefits and Perks offered at MARI Group:
Hybrid work environment (blend of in‑office and at‑home days)
Pension match and access to a bespoke pension scheme
Employee Assistance Programme
Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
Flexible Paid Time Off
Our Diversity & Inclusion Statement
MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti‑discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.
#J-18808-Ljbffr
MARI is reshaping the live events landscape — building a growing portfolio of category-defining events and brands that set the standard for what's next, across sports, entertainment, art, and lifestyle.
At MARI, you'll work alongside people who are passionate, curious, and driven — people who believe that live experiences have the power to shape culture, and who care about the work, the mission, and each other. We welcome outstanding applicants of all backgrounds and encourage everyone to apply.
About the Role
To provide support to the HR team on people matters and coordinate people activities including but not limited to HRIS management, onboarding, offboarding, absences, payroll and benefit administration and other ad hoc HR projects. The role will also provide support on resourcing and administration for the Frieze fairs. This role may support on people tasks for other MARI business units.
This is a full-time fixed-term contract role and qualified candidates must be based in London.
What You’ll Own:
HR Support
Manage and maintain employee records, the HR Information system, and file any confidential documents related to Frieze employees, ensuring compliance obligations are met.
For Frieze and MARI coordinate onboarding, offboarding, contract changes, scheduling inductions and conducting exit processes. Deliver the regular MARI onboarding induction to new hires across the business.
Manage right to work checks globally and provide support and guidance to employees and managers on visas and relocations in collaboration with the HR Manager and external counsel.
Advise on company policies, procedures, and employment laws for employees and managers, providing guidance and clarification as needed to ensure consistent application and compliance.
Support the Senior HR Manager with employee relation casework, including notetaking and where appropriate working with managers and employees to resolve informal issues and escalating to the Senior HR Manager if required.
Maintain the company organisation charts and update the HR and company Notion pages with relevant information.
Support HR activities including engagement surveys, performance processes, L&D initiatives, and the annual compensation review.
Work on ad-hoc HR projects and initiatives as needed, ensuring seamless delivery alongside BAU tasks.
Event Support
Support the contingent worker process and systems ensuring temporary workers are contracted and paid in line with local labour laws. This will include working with a third‑party supplier
With the Senior HR Manager, write on‑boarding materials and organise induction sessions for all contingent workers and support on manager training
Work with the team onsite to ensure the events run smoothly
Support the Resourcing Manager and Senior HR Manager in the delivery of temporary staff at the inaugural Frieze Abu Dhabi including:
Posting job adverts and hiring temporary staff
Creating onboarding and training materials
Support the training of temporary managers
Support the delivery of culture sessions
Plan temporary staff onsite operation needs working closely with the Fair Operations Manager e.g., catering and staff uniform.
US Events
Work on tasks as requested by the Senior HR Manager and others, including training materials, posting job adverts internally and externally in preparation for the 2027 events
You may be required to carry out other duties which are within the scope and purpose of the job.
What You’ll Bring:
Strong Microsoft Office skills, particularly Outlook, Word, Powerpoint and Excel
Excellent oral and written communication
Meticulous attention to detail and ability to prioritise deadlines
Strong organisational skills with the ability to manage multiple tasks at once
Strong interpersonal skills and able to adapt style and approach to fit the situation
Ability to handle sensitive information with the highest level of confidentiality and professionalism
Able to work in a fast-paced environment whilst maintaining appropriate service levels
Able to build strong effective working relationships within the business and with other members of the HR team
Strong team player – able to recognise when help is required during busy periods
Mandatory
Previous experience providing HR support in a fast‑paced environment
Knowledge of the main areas of HR, payroll and benefits administration
Previous experience managing a HRIS system
Experience of working in a global organization
Qualified to CIPD level 3, or equivalent (or willingness to study)
Sound knowledge and understanding of key UK, EMEA and US employment legislation would be advantageous.
Here are some of the Benefits and Perks offered at MARI Group:
Hybrid work environment (blend of in‑office and at‑home days)
Pension match and access to a bespoke pension scheme
Employee Assistance Programme
Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
Flexible Paid Time Off
Our Diversity & Inclusion Statement
MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti‑discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.
#J-18808-Ljbffr