Experienced Legal Secretary
DAC Beachcroft LLP, Los Angeles, CA, United States
Experienced Legal Secretary
Department:
Global - USA
Employment Type:
Permanent
Location:
Los Angeles
Compensation:
$80,000 - $95,000 / year
Description
We are seeking a dynamic, ambitious Experienced Legal Secretary with strong paralegal capabilities to join our Los Angeles office. This role is ideal for a legal support professional experienced in litigation support, clerking, and U.S. court filing procedures — with particular strength in California court filing requirements, including e‑filing, physical filing, formatting compliance, service procedures and communications with clerks.
If you are eager to make an impact in a fast‑paced, growing environment, we want to hear from you.
Key Responsibilities
Legal Document & Case Support
Prepare, draft, revise and proofread legal documents including pleadings, motions, briefs, subpoenas, discovery responses, notices and routine correspondence.
Support attorneys in preparing filings compliant with jurisdiction‑specific rules, with demonstrated experience handling California state and federal court filings, including:
E‑filing platforms and court‑mandated upload protocols
Formatting rules, page limits, service lists and filing deadlines
Mandatory cover sheets, fee schedules and local rules compliance
Coordinating directly with court clerks regarding filings, orders and status updates
Assemble and finalize exhibit sets; prepare Table of Contents (TOC) and Table of Authorities (TOA).
Redact confidential information and ensure accurate preparation of all litigation submissions.
Matter Management & Docketing
Open new matters and conduct conflicts checks.
Track litigation deadlines, calculate timelines, and maintain a matter master list.
Ensure all communications and documents are accurately stored in the firm’s document management system.
Attorney & Practice Support
Manage attorney calendars and coordinate internal and external meetings.
Assist with travel arrangements, meeting logistics and materials preparation.
Support monthly time-entry processes and ensure deadlines are consistently met.
Assist with billing, prebills, client invoices and collections follow‑up.
Client Service & Communication
Act as liaison between attorneys, clients, court personnel, judicial assistants, process servers and opposing counsel.
Maintain high standards of professionalism, responsiveness and confidentiality.
Business Development & Office Coordination
Assist in organising seminars, client events, conferences and training sessions.
Support office operations including supplies, expense reporting, vendor coordination and administrative tasks.
Contribute to implementation of workflow processes, docketing tools and improved practice efficiencies.
Skills, Knowledge and Expertise
Prior experience in a law firm, litigation practice or legal department.
Proven experience including drafting, filing, document management and litigation support.
Significant experience with California court filings, including e‑filing, physical lodging of documents, service requirements and communication with clerks and court staff.
Ability to create and revise TOCs and TOAs with precision.
Strong proficiency with Microsoft Office and legal software platforms.
Ability to work in a fast‑paced environment with shifting priorities.
Exceptional organisational skills and meticulous attention to detail.
Ability to work independently and exercise sound judgment within assigned responsibilities.
Excellent written and verbal communication skills.
Strong teamwork skills and ability to work effectively under tight deadlines.
Preferred
Spanish‑speaking ability.
Experience supporting multiple attorneys concurrently.
Familiarity with docketing systems and litigation‑tracking tools.
Who You Are
A proactive, enthusiastic professional with deep legal support experience who thrives under pressure and enjoys being a dependable resource to attorneys and clients. You operate with discretion, take initiative, and excel in environments where accuracy, responsiveness and organisation are essential.
#J-18808-Ljbffr
Department:
Global - USA
Employment Type:
Permanent
Location:
Los Angeles
Compensation:
$80,000 - $95,000 / year
Description
We are seeking a dynamic, ambitious Experienced Legal Secretary with strong paralegal capabilities to join our Los Angeles office. This role is ideal for a legal support professional experienced in litigation support, clerking, and U.S. court filing procedures — with particular strength in California court filing requirements, including e‑filing, physical filing, formatting compliance, service procedures and communications with clerks.
If you are eager to make an impact in a fast‑paced, growing environment, we want to hear from you.
Key Responsibilities
Legal Document & Case Support
Prepare, draft, revise and proofread legal documents including pleadings, motions, briefs, subpoenas, discovery responses, notices and routine correspondence.
Support attorneys in preparing filings compliant with jurisdiction‑specific rules, with demonstrated experience handling California state and federal court filings, including:
E‑filing platforms and court‑mandated upload protocols
Formatting rules, page limits, service lists and filing deadlines
Mandatory cover sheets, fee schedules and local rules compliance
Coordinating directly with court clerks regarding filings, orders and status updates
Assemble and finalize exhibit sets; prepare Table of Contents (TOC) and Table of Authorities (TOA).
Redact confidential information and ensure accurate preparation of all litigation submissions.
Matter Management & Docketing
Open new matters and conduct conflicts checks.
Track litigation deadlines, calculate timelines, and maintain a matter master list.
Ensure all communications and documents are accurately stored in the firm’s document management system.
Attorney & Practice Support
Manage attorney calendars and coordinate internal and external meetings.
Assist with travel arrangements, meeting logistics and materials preparation.
Support monthly time-entry processes and ensure deadlines are consistently met.
Assist with billing, prebills, client invoices and collections follow‑up.
Client Service & Communication
Act as liaison between attorneys, clients, court personnel, judicial assistants, process servers and opposing counsel.
Maintain high standards of professionalism, responsiveness and confidentiality.
Business Development & Office Coordination
Assist in organising seminars, client events, conferences and training sessions.
Support office operations including supplies, expense reporting, vendor coordination and administrative tasks.
Contribute to implementation of workflow processes, docketing tools and improved practice efficiencies.
Skills, Knowledge and Expertise
Prior experience in a law firm, litigation practice or legal department.
Proven experience including drafting, filing, document management and litigation support.
Significant experience with California court filings, including e‑filing, physical lodging of documents, service requirements and communication with clerks and court staff.
Ability to create and revise TOCs and TOAs with precision.
Strong proficiency with Microsoft Office and legal software platforms.
Ability to work in a fast‑paced environment with shifting priorities.
Exceptional organisational skills and meticulous attention to detail.
Ability to work independently and exercise sound judgment within assigned responsibilities.
Excellent written and verbal communication skills.
Strong teamwork skills and ability to work effectively under tight deadlines.
Preferred
Spanish‑speaking ability.
Experience supporting multiple attorneys concurrently.
Familiarity with docketing systems and litigation‑tracking tools.
Who You Are
A proactive, enthusiastic professional with deep legal support experience who thrives under pressure and enjoys being a dependable resource to attorneys and clients. You operate with discretion, take initiative, and excel in environments where accuracy, responsiveness and organisation are essential.
#J-18808-Ljbffr