Office Assistant / Administrative Coordinator
StarTech Networks Inc., Plano, TX, United States
Job Title: Office Assistant / Administrative Coordinator
Job Type: Full-time, in-office
Physical Office Staff Size: 15–20 employees
Role Overview
We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast‑paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors.
Key Responsibilities
Office Operations
Maintain office supplies, place orders, and manage inventory
Coordinate office maintenance, vendors, and service providers
Ensure office cleanliness, breakroom supplies, organization, and functionality
Administrative Support
Provide day‑to‑day support to leadership and team members
Manage calendars, schedule meetings, and coordinate logistics
Arrange logistics for customer meetings
Handle incoming calls, emails, and general inquiries
Assist executives with day‑to‑day needs/errands
Front Desk & Coordination
Greet visitors and manage front desk activities
Handle mail, packages, and courier services
Assist with onboarding logistics for new hires
Finance & Basic HR Support
Assist with basic office expense tracking, invoices, and basic bookkeeping tasks
Support payroll coordination and timesheet collection as needed
Assist with small projects, reports, and data entry
Coordinate team events, lunches, and internal communications
Support ad‑hoc requests from management
Be able to drive nearby as needed for furnishing and pickup supplies, coffee / food, etc.
Qualifications
1–3 years of administrative or office support experience
Strong organizational and multitasking skills
Good communication and interpersonal skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
Ability to work independently in a small team environment
Preferred Traits
Self‑starter with a “figure it out” mindset
Detail‑oriented and dependable
Comfortable wearing multiple hats in a small office
Benefits
Paid time off (PTO)
Growth opportunities within the company
Stable, collaborative work environment
Bilingual (English / Spanish)
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Job Type: Full-time, in-office
Physical Office Staff Size: 15–20 employees
Role Overview
We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast‑paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors.
Key Responsibilities
Office Operations
Maintain office supplies, place orders, and manage inventory
Coordinate office maintenance, vendors, and service providers
Ensure office cleanliness, breakroom supplies, organization, and functionality
Administrative Support
Provide day‑to‑day support to leadership and team members
Manage calendars, schedule meetings, and coordinate logistics
Arrange logistics for customer meetings
Handle incoming calls, emails, and general inquiries
Assist executives with day‑to‑day needs/errands
Front Desk & Coordination
Greet visitors and manage front desk activities
Handle mail, packages, and courier services
Assist with onboarding logistics for new hires
Finance & Basic HR Support
Assist with basic office expense tracking, invoices, and basic bookkeeping tasks
Support payroll coordination and timesheet collection as needed
Assist with small projects, reports, and data entry
Coordinate team events, lunches, and internal communications
Support ad‑hoc requests from management
Be able to drive nearby as needed for furnishing and pickup supplies, coffee / food, etc.
Qualifications
1–3 years of administrative or office support experience
Strong organizational and multitasking skills
Good communication and interpersonal skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
Ability to work independently in a small team environment
Preferred Traits
Self‑starter with a “figure it out” mindset
Detail‑oriented and dependable
Comfortable wearing multiple hats in a small office
Benefits
Paid time off (PTO)
Growth opportunities within the company
Stable, collaborative work environment
Bilingual (English / Spanish)
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