Administrative Assistant
National African-American Insurance Association (NAAIA), Phoenix, AZ, United States
The Administrative Assistant position provides administrative and departmental support within the agency.
Principle Duties and Responsibilities
Executive Support - Assist with calendar management and scheduling, email monitoring and organizing, entering and submitting expense reports, and booking travel and dining reservations
Schedule and facilitate carrier, client, and prospect meetings
Coordinates logistics for meetings, including reserving room, meeting setup and catering
Develop basic knowledge of insurance carriers & products offered
Maintain carrier contact information
Maintain department files ready for electronic storage
Assist with creating and customizing PowerPoint presentations upon request
Assist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office Manager
Maintain Office and breakroom supplies
Provide front desk reception support including phone coverage and mail distribution
Other duties as assigned
Knowledge, Skills and Abilities
Required:
High School Diploma
Ability to effectively communicate, both written and verbally, to internal and external parties
Excellent time management, organizational and multi-tasking skills with high attention to detail
Ability to be trusted with highly confidential and sensitive information
Ability to work independently and in cross-functional teams
Proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point)
Preferred:
Previous Executive or Administrative Assistant experience
#J-18808-Ljbffr
Principle Duties and Responsibilities
Executive Support - Assist with calendar management and scheduling, email monitoring and organizing, entering and submitting expense reports, and booking travel and dining reservations
Schedule and facilitate carrier, client, and prospect meetings
Coordinates logistics for meetings, including reserving room, meeting setup and catering
Develop basic knowledge of insurance carriers & products offered
Maintain carrier contact information
Maintain department files ready for electronic storage
Assist with creating and customizing PowerPoint presentations upon request
Assist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office Manager
Maintain Office and breakroom supplies
Provide front desk reception support including phone coverage and mail distribution
Other duties as assigned
Knowledge, Skills and Abilities
Required:
High School Diploma
Ability to effectively communicate, both written and verbally, to internal and external parties
Excellent time management, organizational and multi-tasking skills with high attention to detail
Ability to be trusted with highly confidential and sensitive information
Ability to work independently and in cross-functional teams
Proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point)
Preferred:
Previous Executive or Administrative Assistant experience
#J-18808-Ljbffr