Vendor Data Spec
Medline, Northfield, IL, United States
Job Summary
Ensure vendor data and Medline data are in sync by overseeing and analyzing dozens of different data points and reports. Routine judgment calls, discretion, and problem‑solving skills are required. A thorough understanding of several business areas leads to decisions with material financial implications.
Responsibilities
Execute item creation, maintenance, discontinuation, and reactivation. Coordinate vendor mergers, analyze daily discrepancy reports, and investigate vendor files/communications for necessary changes.
Oversee acquisition and base cost pricing with high attention to detail. Reconcile discrepancies that can hinder vendor and customer relationships if not addressed timely and/or communicated appropriately. Evaluate vendor adherence to distribution agreements, facilitate effective‑date negotiations when situations occur that may not be covered, and make formal recommendations to Vendor Relations on changes needed in the future.
Analyze divisional reports and system data to identify product surplus. Obtain authorization from vendor(s) to return and exercise judgment in handling restocking fee negotiations to minimize divisional losses.
Review portfolio analytics to submit process‑improvement recommendations to management for business impact.
Maintain shared mailboxes and respond to requests in a timely manner.
Submit assigned files and/or projects to management, vendor(s) and/or internal team(s) within provided timelines.
Establish and maintain close working relationships with Vendor Relations, Vendor Representatives, Quality, Finance (A/P), Chargebacks, Contracts, Inventory Management and other appropriate personnel.
Requirements
Bachelor’s degree or equivalent professional experience in a related field.
Experience working in a fast‑paced environment, analyzing large data sets, and meeting competing deadlines without compromising accuracy or quality.
Provide customer service to internal and external requestors and manage workloads that require portfolio‑specific analytics to support departmental success and process improvement.
Skills
Intermediate skill level in Microsoft Excel (VLOOKUP, Pivot Tables, IF Statements, SUM function, sort/filter).
Intermediate skill level in Microsoft Outlook (creating folders, utilizing calendar/reminders, coordinating meetings).
Preferred
Advanced time‑management skills to ensure daily work, discrepancies and/or projects are accomplished within given SLAs.
Experience building and maintaining relationships within and between teams/vendors.
Advanced skill level in Microsoft Excel (macros and advanced formulas).
Exposure or experience with SAP and/or Zendesk.
Salary
$23.25 - $33.75 hourly. Salary varies based on location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Benefits
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please refer to the benefits page.
EEO Statement
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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Ensure vendor data and Medline data are in sync by overseeing and analyzing dozens of different data points and reports. Routine judgment calls, discretion, and problem‑solving skills are required. A thorough understanding of several business areas leads to decisions with material financial implications.
Responsibilities
Execute item creation, maintenance, discontinuation, and reactivation. Coordinate vendor mergers, analyze daily discrepancy reports, and investigate vendor files/communications for necessary changes.
Oversee acquisition and base cost pricing with high attention to detail. Reconcile discrepancies that can hinder vendor and customer relationships if not addressed timely and/or communicated appropriately. Evaluate vendor adherence to distribution agreements, facilitate effective‑date negotiations when situations occur that may not be covered, and make formal recommendations to Vendor Relations on changes needed in the future.
Analyze divisional reports and system data to identify product surplus. Obtain authorization from vendor(s) to return and exercise judgment in handling restocking fee negotiations to minimize divisional losses.
Review portfolio analytics to submit process‑improvement recommendations to management for business impact.
Maintain shared mailboxes and respond to requests in a timely manner.
Submit assigned files and/or projects to management, vendor(s) and/or internal team(s) within provided timelines.
Establish and maintain close working relationships with Vendor Relations, Vendor Representatives, Quality, Finance (A/P), Chargebacks, Contracts, Inventory Management and other appropriate personnel.
Requirements
Bachelor’s degree or equivalent professional experience in a related field.
Experience working in a fast‑paced environment, analyzing large data sets, and meeting competing deadlines without compromising accuracy or quality.
Provide customer service to internal and external requestors and manage workloads that require portfolio‑specific analytics to support departmental success and process improvement.
Skills
Intermediate skill level in Microsoft Excel (VLOOKUP, Pivot Tables, IF Statements, SUM function, sort/filter).
Intermediate skill level in Microsoft Outlook (creating folders, utilizing calendar/reminders, coordinating meetings).
Preferred
Advanced time‑management skills to ensure daily work, discrepancies and/or projects are accomplished within given SLAs.
Experience building and maintaining relationships within and between teams/vendors.
Advanced skill level in Microsoft Excel (macros and advanced formulas).
Exposure or experience with SAP and/or Zendesk.
Salary
$23.25 - $33.75 hourly. Salary varies based on location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Benefits
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please refer to the benefits page.
EEO Statement
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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