Office Administrator
Louis Dreyfus Company B.V., Sandusky, OH, United States
Upper Sandusky, OH, United States of America
Job Reference JR0096050
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines. Leveraging our global reach and extensive asset network, we serve customers and consumers worldwide. Structured as a matrix organization of six geographical regions and ten platforms, we operate in over 100 countries and employ approximately 18,000 people globally.
Job Description
Primary Responsibilities / Essential Functions
Office Administration
Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in a professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.
Collates and labels incoming mail each morning to ensure appropriate distribution. Responsible for filing and archiving to keep the office organized. Updates the employee organization chart and phone list.
Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad‑hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.
Assists with and serves as a backup for other functions within the department as needed.
Coordinates and establishes vendors for various site needs including consumable products.
Creates new employee, visitor, and replacement badges as necessary.
Orders and tracks all employee uniforms, including outerwear and PPE cleaning requests.
Tracks employee reimbursement for boots/safety glasses.
Orders office supplies, including PPE, and maintains adequate inventory; handles plant services including dumpster pick‑up and cleaning services.
Maintains plant master key/lock list and inventory, tracks/ documents/all key and lock issues.
Maintains waste tracking and fuel tracking spreadsheets.
Organizes resources for meetings, lunch, and visitors.
Acts as liaison with the IT department to set up equipment and troubleshoot problems.
Completes miscellaneous clerical tasks assigned by the Plant, Operations, HR and SHE Managers.
Human Resources
Submits accurate and timely payroll information to corporate payroll by required deadlines; investigates and resolves any pay issues efficiently; identifies long‑term or systemic issues and recommends process improvements.
Creates job postings, reviews applicants, coordinates interviews and selection processes, ensures appropriate background checks and other screenings are completed, and ensures compliance with all applicable regulations and laws.
Provides resources for employee training and develops activities and needs, including an onboarding program for new employees.
Provides support and mentoring for employee relations issues.
Partners with management to communicate various HR policies, procedures, plans, etc.
Supports and leads strategic and tactical HR initiatives for the location and drives process improvements to establish and execute world‑class HR actions.
Company Conformance Statements
Performs quality work within deadlines with or without direct supervision.
Interacts professionally with co‑workers, company business associates and the general public.
Works together in a cooperative spirit to serve the best interests of the company.
Operates in a fully responsible manner and complies with the law and company policy.
Education / Professional Certifications / Licenses
The following is the basic qualification:
Bachelor’s degree in Human Resources or a related field.
Or a high‑school diploma with five or more years of experience supervising office staff and/or providing HR support.
Valid driver’s license.
The following is the preferred qualification:
SHRM Certification.
Experience
The following is the basic qualification:
Previous experience as an HR partner for a manufacturing plant.
Two years’ previous experience and on‑the‑job training related to accounting and relevant clerical tasks.
Two or more years of experience in a manufacturing environment.
The following are preferred:
Two or more years of experience in an office setting at a soybean processing plant or a similar plant in the agricultural industry.
Knowledge / Skills / Abilities (including any physical demands)
The following are the basic qualifications:
Knowledge of administrative, clerical and accounting procedures.
Basic knowledge of HR laws and procedures.
Ability to read and analyze incoming memos, submissions and reports to determine significance, prioritize and distribute to proper individuals.
Leadership skills to mentor, motivate and articulate duties to staff and peers.
Ability to listen to and understand information and ideas presented verbally, electronically or otherwise, and respond appropriately.
Ability to recognize issues (or potential issues) and make determinations regarding resolution.
Ability to maintain confidential information.
Proficiency with spreadsheet and word‑processing software (e.g., Excel and MS Word) and ability to explain, teach and mentor others with courtesy and respect.
Ability to work independently in a fast‑paced environment, handle multiple tasks and prioritize workload.
Ability to set goals for self and other office staff and develop plans to organize and meet those goals.
The following are preferred:
Knowledge of the agricultural industry.
Knowledge of current teaching/mentoring techniques.
Equipment Used
Typical office equipment: PC, telephone, fax machine, copier/ printer.
Working Conditions
Typical office environment with regular and routine exposure to a manufacturing environment that includes noise, temperature extremes, dust and fumes, as well as dampness. Extensions of regular working hours are occasionally necessary to complete time‑sensitive projects or to respond to emergencies.
Decision Making / Accountability
Applies knowledge in performing job duties. Provides any other assistance as directed by supervisor. Prioritizes personal workload throughout the day to ensure meeting deadlines. Consults with supervisor regarding complex issues as necessary but will be responsible for decisions and determinations regarding office‑related issues in the absence of the General Manager.
Acts as an active member of the facility SHE Program. Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for the area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in an orderly and safe manner. Ensures unsafe working conditions are remedied as soon as practicable.
Quality & Product Safety Responsibilities
Maintains good working knowledge of Quality and Product Safety policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for the area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in an orderly and product‑safe manner. Ensures unsafe product working conditions are remedied as soon as practicable.
Louis Dreyfus Company provides equal employment opportunities to all without regard to race, color, religion, national origin, ancestry, gender, sexual orientation, genetic information, marital status, veteran status, disability or any other protected status.
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage.
401(k) with company match.
Family‑friendly benefits including childbirth and parental leave, fertility and family‑building benefits.
Paid time off (PTO) and paid holidays.
Flexible work available (not applicable to all roles).
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal‑opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Equal Employment Opportunity (EEO)
Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Sustainability
Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value for our business and for other stakeholders: our people, our business partners, the communities we touch and the environment around us.
#J-18808-Ljbffr
Job Reference JR0096050
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines. Leveraging our global reach and extensive asset network, we serve customers and consumers worldwide. Structured as a matrix organization of six geographical regions and ten platforms, we operate in over 100 countries and employ approximately 18,000 people globally.
Job Description
Primary Responsibilities / Essential Functions
Office Administration
Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in a professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.
Collates and labels incoming mail each morning to ensure appropriate distribution. Responsible for filing and archiving to keep the office organized. Updates the employee organization chart and phone list.
Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad‑hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.
Assists with and serves as a backup for other functions within the department as needed.
Coordinates and establishes vendors for various site needs including consumable products.
Creates new employee, visitor, and replacement badges as necessary.
Orders and tracks all employee uniforms, including outerwear and PPE cleaning requests.
Tracks employee reimbursement for boots/safety glasses.
Orders office supplies, including PPE, and maintains adequate inventory; handles plant services including dumpster pick‑up and cleaning services.
Maintains plant master key/lock list and inventory, tracks/ documents/all key and lock issues.
Maintains waste tracking and fuel tracking spreadsheets.
Organizes resources for meetings, lunch, and visitors.
Acts as liaison with the IT department to set up equipment and troubleshoot problems.
Completes miscellaneous clerical tasks assigned by the Plant, Operations, HR and SHE Managers.
Human Resources
Submits accurate and timely payroll information to corporate payroll by required deadlines; investigates and resolves any pay issues efficiently; identifies long‑term or systemic issues and recommends process improvements.
Creates job postings, reviews applicants, coordinates interviews and selection processes, ensures appropriate background checks and other screenings are completed, and ensures compliance with all applicable regulations and laws.
Provides resources for employee training and develops activities and needs, including an onboarding program for new employees.
Provides support and mentoring for employee relations issues.
Partners with management to communicate various HR policies, procedures, plans, etc.
Supports and leads strategic and tactical HR initiatives for the location and drives process improvements to establish and execute world‑class HR actions.
Company Conformance Statements
Performs quality work within deadlines with or without direct supervision.
Interacts professionally with co‑workers, company business associates and the general public.
Works together in a cooperative spirit to serve the best interests of the company.
Operates in a fully responsible manner and complies with the law and company policy.
Education / Professional Certifications / Licenses
The following is the basic qualification:
Bachelor’s degree in Human Resources or a related field.
Or a high‑school diploma with five or more years of experience supervising office staff and/or providing HR support.
Valid driver’s license.
The following is the preferred qualification:
SHRM Certification.
Experience
The following is the basic qualification:
Previous experience as an HR partner for a manufacturing plant.
Two years’ previous experience and on‑the‑job training related to accounting and relevant clerical tasks.
Two or more years of experience in a manufacturing environment.
The following are preferred:
Two or more years of experience in an office setting at a soybean processing plant or a similar plant in the agricultural industry.
Knowledge / Skills / Abilities (including any physical demands)
The following are the basic qualifications:
Knowledge of administrative, clerical and accounting procedures.
Basic knowledge of HR laws and procedures.
Ability to read and analyze incoming memos, submissions and reports to determine significance, prioritize and distribute to proper individuals.
Leadership skills to mentor, motivate and articulate duties to staff and peers.
Ability to listen to and understand information and ideas presented verbally, electronically or otherwise, and respond appropriately.
Ability to recognize issues (or potential issues) and make determinations regarding resolution.
Ability to maintain confidential information.
Proficiency with spreadsheet and word‑processing software (e.g., Excel and MS Word) and ability to explain, teach and mentor others with courtesy and respect.
Ability to work independently in a fast‑paced environment, handle multiple tasks and prioritize workload.
Ability to set goals for self and other office staff and develop plans to organize and meet those goals.
The following are preferred:
Knowledge of the agricultural industry.
Knowledge of current teaching/mentoring techniques.
Equipment Used
Typical office equipment: PC, telephone, fax machine, copier/ printer.
Working Conditions
Typical office environment with regular and routine exposure to a manufacturing environment that includes noise, temperature extremes, dust and fumes, as well as dampness. Extensions of regular working hours are occasionally necessary to complete time‑sensitive projects or to respond to emergencies.
Decision Making / Accountability
Applies knowledge in performing job duties. Provides any other assistance as directed by supervisor. Prioritizes personal workload throughout the day to ensure meeting deadlines. Consults with supervisor regarding complex issues as necessary but will be responsible for decisions and determinations regarding office‑related issues in the absence of the General Manager.
Acts as an active member of the facility SHE Program. Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for the area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in an orderly and safe manner. Ensures unsafe working conditions are remedied as soon as practicable.
Quality & Product Safety Responsibilities
Maintains good working knowledge of Quality and Product Safety policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for the area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in an orderly and product‑safe manner. Ensures unsafe product working conditions are remedied as soon as practicable.
Louis Dreyfus Company provides equal employment opportunities to all without regard to race, color, religion, national origin, ancestry, gender, sexual orientation, genetic information, marital status, veteran status, disability or any other protected status.
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage.
401(k) with company match.
Family‑friendly benefits including childbirth and parental leave, fertility and family‑building benefits.
Paid time off (PTO) and paid holidays.
Flexible work available (not applicable to all roles).
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal‑opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Equal Employment Opportunity (EEO)
Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Sustainability
Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value for our business and for other stakeholders: our people, our business partners, the communities we touch and the environment around us.
#J-18808-Ljbffr